S02 36C24925Q0041combined solicitation injector service co.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Preston Gerretse preston.gerretse@va.gov

PLACE OF PERFORMANCE

809 Lamont Street

Mountain Home TN 37684-0002

COUNTRY

ADDRESS

POSTAL CODE

COUNTRY

US

VA Tennessee Valley Healthcare System Medical Center 1310 24th Avenue South Nashville, TN 37212-2637

US

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The James H. Quillen VA Healthcare System (VAHCS) has a requirement for a service contract on MedRad Contrast Injectors, Acist Contrast Injectors, Liebel Flarsheim Contrast Injectors and Boston Scientific AngioJet Jetstream maintenance services, provide routine preventative and corrective maintenance in order to ensure optimal working condition and lessen the likelihood of down time. This requirement includes weekday standard hours from 8am-5pm M-F, 95% Uptime guarantee, 30-minute phone response time, 24-hour on-site response time.

IDIQ - Five one-year ordering period contract – Injector Services – Radiology

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-06, effective August 29, 2024.

This solicitation is set-aside for 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34M.

The FSC/PSC is 6515

The James H. Quillen VA Healthcare System (VAHCS) IDIQ - five one-year ordering period contract – Injector Services - Radiology

All interested companies shall provide quotations for the following: Services

ITEM INFORMATION

Annual PM and Service on OR Portable, MedRad Mark V Contract Period: Ordering Period 1 POP Begin: 12-01-2024 POP End: 11-30-2025

LOCAL STOCK NUMBER: 109498

Annual PM and Service on Specials IVR, MedRad Mark 7 Contract Period: Option 1 POP Begin: 12-01-2024

LOCAL STOCK NUMBER: 201353

Annual PM and Service on Cath Lab, Acist Medical Cvi

POP Begin: 12-01-2024

LOCAL STOCK NUMBER: 30001888

Annual PM and Service on Cath Lab, Acist Medical Cvi

POP Begin: 12-01-2024

LOCAL STOCK NUMBER: 30007019

Annual PM and Service on Big Bore, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

LOCAL STOCK NUMBER: C08116B597R

Annual PM and Service on CT Knoxville, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

LOCAL STOCK NUMBER: C0816B601R

Annual PM and Service on CT1, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

LOCAL STOCK NUMBER: C0418B655G

Annual PM and Service on CT2, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

LOCAL STOCK NUMBER: C017B862G

Annual PM and Service on Specials IVR, Boston Scientific AnjioJet

POP Begin: 12-01-2024

LOCAL STOCK NUMBER: U5092

Annual PM and Service on MRI Knoxville, MedRad Spectris Solaris

POP Begin: 12-01-2024

LOCAL STOCK NUMBER: 202010

Annual PM and Service on MRI, MedRad MRXperion

POP Begin: 12-01-2024

LOCAL STOCK NUMBER: 300829

Annual PM and Service on MRI, MedRad MRXperion

POP Begin: 12-01-2024

LOCAL STOCK NUMBER: 300315

Annual PM and Service on OR Portable, MedRad Mark V

POP Begin: 12-01-2024

Annual PM and Service on Specials IVR, MedRad Mark 7

POP Begin: 12-01-2024

Annual PM and Service on Cath Lab, Acist Medical Cvi

POP Begin: 12-01-2024

Annual PM and Service on Cath Lab, Acist Medical Cvi

POP Begin: 12-01-2024

Annual PM and Service on Big Bore, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT Knoxville, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT1, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT2, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on Specials IVR, Boston Scientific AnjioJet

POP Begin: 12-01-2024

Annual PM and Service on MRI Knoxville, MedRad Spectris Solaris

POP Begin: 12-01-2024

Annual PM and Service on MRI, MedRad MRXperion

POP Begin: 12-01-2024

Annual PM and Service on MRI, MedRad MRXperion

POP Begin: 12-01-2024

Annual PM and Service on OR Portable, MedRad Mark V

POP Begin: 12-01-2024

Annual PM and Service on Specials IVR, MedRad Mark 7

POP Begin: 12-01-2024

Annual PM and Service on Cath Lab, Acist Medical Cvi

POP Begin: 12-01-2024

Annual PM and Service on Cath Lab, Acist Medical Cvi

POP Begin: 12-01-2024

Annual PM and Service on Big Bore, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT Knoxville, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT1, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT2, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on Specials IVR, Boston Scientific AnjioJet

POP Begin: 12-01-2024

Annual PM and Service on MRI Knoxville, MedRad Spectris Solaris

POP Begin: 12-01-2024

Annual PM and Service on MRI, MedRad MRXperion

POP Begin: 12-01-2024

Annual PM and Service on MRI, MedRad MRXperion

POP Begin: 12-01-2024

Annual PM and Service on OR Portable, MedRad Mark V

POP Begin: 12-01-2024

Annual PM and Service on Specials IVR, MedRad Mark 7

POP Begin: 12-01-2024

Annual PM and Service on Cath Lab, Acist Medical Cvi

POP Begin: 12-01-2024

Annual PM and Service on Cath Lab, Acist Medical Cvi

POP Begin: 12-01-2024

Annual PM and Service on Big Bore, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT Knoxville, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT1, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT2, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on Specials IVR, Boston Scientific AnjioJet

POP Begin: 12-01-2024

Annual PM and Service on MRI Knoxville, MedRad Spectris Solaris

POP Begin: 12-01-2024

Annual PM and Service on MRI, MedRad MRXperion

POP Begin: 12-01-2024

Annual PM and Service on MRI, MedRad MRXperion

POP Begin: 12-01-2024

Annual PM and Service on OR Portable, MedRad Mark V

POP Begin: 12-01-2024

Annual PM and Service on Specials IVR, MedRad Mark 7

POP Begin: 12-01-2024

Annual PM and Service on Cath Lab, Acist Medical Cvi

POP Begin: 12-01-2024

Annual PM and Service on Cath Lab, Acist Medical Cvi

POP Begin: 12-01-2024

Annual PM and Service on Big Bore, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT Knoxville, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT1, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on CT2, Liebel Flarsheim Optivantage

POP Begin: 12-01-2024

Annual PM and Service on Specials IVR, Boston Scientific AnjioJet

POP Begin: 12-01-2024

Annual PM and Service on MRI Knoxville, MedRad Spectris Solaris

POP Begin: 12-01-2024

Annual PM and Service on MRI, MedRad MRXperion

POP Begin: 12-01-2024

Annual PM and Service on MRI, MedRad MRXperion

POP Begin: 12-01-2024

STATEMENT OF WORK

RADIOLOGY CONTRAST INJECTOR MAINTENANCE SERVICES

The James H. Quillen VA Healthcare System (VAHCS) has a requirement for a service contract on MedRad Contrast Injectors, Acist Contrast Injectors, Liebel Flarsheim Contrast Injectors and Boston Scientific AngioJet Jetstream maintenance services, provide routine preventative and corrective maintenance in order to ensure optimal working condition and lessen the likelihood of down time. This requirement includes weekday standard hours from 8am-5pm M-F, 95% Uptime guarantee, 30-minute phone response time, 24-hour on-site response time.

It is required that service personnel are factory trained and certified to service the equipment listed below in section 1. Training and certification documentation must be provided to the Point of Contact (POC) upon request, listed in section 2, upon execution of the contract. This documentation is to remain on file with the POC.

1. EQUIPMENT:

Equipment to be serviced and/or maintained includes, but is not limited to: (Equipment is located at the James H. Quillen VA Medical Center, Mountain Home, TN and William C. Tallent Department of Veterans Affairs Outpatient Clinic, Knoxville, TN)

C0418B655G/ CT1 BLDG 77 RM SB122

James A. Quillen VAMC Liebel Flarsheim Optivantage Contrast Injector

C017B862G/ CT2 BLDG 77 RM SB123

James A. Quillen VAMC Liebel Flarsheim Optivantage Contrast Injector

U5092/ Specials IVR BLDG 200, RM D0028 James A. Quillen VAMC Boston Scientific AngioJet Jetstream

300829/MRI Outpatient BLDG 217, RM M120A Knoxville?

MedRad MRXperion

300315/MRI Inpatient BLDG 204, RM L294 Knoxville MedRad MRXperion

2. DEFINITIONS/ACRONYMS:

A. Biomedical Engineering - Supervisor or designee, Room # Biomed A001, Building #200, telephone #423-926-1171 ext. 2416.

B. CO - Contracting Officer

C. POC – Point of Contact: Terry Brlecic, 423-926-1171 ext.2538, terry.brlecic@va.gov

D. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

E. FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises.

F. FSR – Field Service Report. Documentation of the services rendered for each incidence of work performance under the terms and condition of the contract.

G. Acceptance Signature - VA employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in FSR.

H. Authorization Signature - POC's signature; indicates POC accepts work status as stated in FSR.

I. NFPA - National Fire Protection Association

J. CDRH - Center for Devices and Radiological Health

K. VAMC - Department of Veterans Affairs Medical Center

3. UNSCHEDULED MAINTENANCE:

A. The Contractor will provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, (without additional cost to the Government), and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. The contractor shall furnish all required parts.

B. The CO, POC, or designated alternate has the authority to approve/request a service call from the contractor.

4. SCHEDULED MAINTENANCE:

A. The Contractor shall perform PM service to ensure that equipment listed in the schedule performs in accordance OEM standards. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the POC at the completion of the PM. PM services shall include, but need not be limited to, the following:

1. Cleaning of equipment.

2. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer’s specifications.

3. Calibrating and lubricating the equipment.

4. Performing remedial maintenance of non-emergent nature.

5. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn.

6. Measuring and adjusting and calibrating as necessary for optimal image quality.

7. Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying.

8. Inspecting and replacing where indicated, all mechanical components including, but not limited to: patient restraints and support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, keyboards, and patient couches for mechanical integrity, safety, and performance.

9. Providing documentation of services performed.

10. Inspecting and calibrating the hard copy image device.

PM services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the POC.

Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and it’s agreed upon price, unless specifically stated in writing otherwise.

B. The contractor shall furnish all backup documentation, including photographs of all measurements and calibrations, to ensure that the system is performing in accordance with the Conformance Standards. The following specific system operation parameters shall be surveyed, and documentation provided to the POC during the first (1st) and sixth (6th) month of period of performance, and annually thereafter during the eleventh (11th) month of each subsequent ordering period.

1. Completion of logs of same content as PM logs.

8. PARTS:

The contractor shall furnish and replace parts to meet the uptime requirements. The contractor has ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract invoice shall include all parts. The contractor shall use new or re-built parts. The contractor shall not install used parts, without POC approval.

9. DOCUMENTATION/REPORTS

The documentation will include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each FSR must at a minimum document the following data legibly and in complete detail:

D. Date, Time, (starting and ending), Equipment Downtime and ours-On-Site for Service call

INV. ID# Manufacturer’s Name, Device Name, Model #, Serial #, and any other Manufacturer’s identification #s

H. Itemized Description of Service Performed (including Costs associated with after normal working hour services), including:

Labor and Travel, Parts (with part #s) and Materials and Circuit location of problem/corrective action

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE POC BEFORE SERVICE IS COMPLETED.

10. REPORTING REQUIREMENTS:

The contractor shall be required to report to Biomedical Engineering to log in. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible FSR(s). The FSE shall be required to log out with Biomedical Engineering and submit the FSR(s) to the POC. All FSRs shall be submitted to the equipment user for an “acceptance signature” and to the POC for an “authorization signature”. If the POC is unavailable, a signed, authorized copy of the FSR will be sent to the POC after the work which can be reviewed (if requested or noted on the FSR).

11. FEDERAL HOLIDAYS:

Christmas Day

9. PAYMENT:

Invoices will be paid in arrears on a monthly basis. Invoices will be paid in arrears monthly. Invoices will be uploaded electronically via Tungsten Network per VA requirements.

10. ADDITIONAL CHARGES:

There will be no additional charge for time spent on the site during or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts.

11. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

The Contractor shall immediately, but not later than 24 consecutive hours after discovery notify the CO and POC, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and POC with a written estimate of the cost to make necessary repairs.

12. CONDITION OF EQUIPMENT:

A. The Contractor accepts responsibility for the equipment described in Section 1. EQUIPMENT, in “as is” condition.

13. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

A. Each respondent must have an established business, with an office and full time staff. The staff includes a “fully qualified” FSE and a “fully qualified” FSE who will serve as the backup.

B. “Fully Qualified” is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment identified in Section 1. EQUIPMENT. For field experience, the FSE(s) has a minimum for two (2) years’ experience, with respect to scheduled and unscheduled preventive and remedial maintenance.

C. The FSEs, shall be authorized by the contractor to perform the maintenance services. “Fully Qualified” competent FSEs shall perform all work. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO specifically reserves the right to reject any of the contractor’s personnel and refuse them permission to work on the VAMC equipment.

D. If subcontractor(s) are used, they must be approved by the CO; the contractor shall submit any proposed changed in subcontractor(s) to the CO for approval/disapproval.

END OF STATEMENT OF WORK

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” SEP 2023

2. FAR 52.212-3, “Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024)” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” NOV 2023

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services” (MAY 2024)

The following subparagraphs of FAR 52.212-5 are applicable:

(End of Clause)

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from through .

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of ;

(2) Any order for a combination of items in excess of ; or

(3) A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.216-21 REQUIREMENTS (OCT 1995) ALTERNATE II (APR 1984)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing from the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after .

(g) The requirements referred to in this contract are for items to be manufactured according to Government specifications. Notwithstanding anything to the contrary stated in the contract, the Government may acquire similar products by brand name from other sources for resale.

(End of Clause)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

Instructions to quoters:

All quoters shall submit the following: Quotes shall include the RFQ number (36C24925Q0041), the proposed unit price for Line Items, the proposed extended price of Line Items, any prompt payment discount terms, company name, the company’s point of contact, address, phone number, fax number, e-mail address, Unique Entity Identifier (UEI) number, and business size status.

The award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side-by-side pairwise comparison of quotes based on factors resulting in a Contracting Officer’s decision for the quote most favorable to the Government.

The following are the decision factors:

Contract award will be made based on the solicitation response representing the best value to the Government using a Contracting Officer’s Comparative Analysis. Since the Contracting Officer is considering price and other factors, the CO may award to other than the lowest-priced offer.

The information below explains the evaluation approach:

The Contracting Officer will make a comparative analysis of all offers against the solicitation, using the following factors to decide which offer(s) represent the best value to the Government.

Factor 1: Technical Ability

The offer shall be evaluated on conformance with the requirements listed in the Statement of Work. The offeror shall submit a technical narrative that describes the means and methods of successfully performing all work detailed in the SOW, including the personnel being proposed to perform the work. Any training certifications for the repair of said equipment should be provided with a quote.

Factor 2: Past Performance

Offeror shall provide up to three references of relatively the same size and complexity. Include the following information for each contract: Name and address of contracting activity (company name), contract number, type of contract, total contract amount and status, date of award and completion, description and location of contract work, list of major subcontractors if any, Contracting Officer or individual responsible for signing the contract, and their telephone and fax number, and the POC’s/Administrator’s name, telephone, and fax numbers. Offerors may provide information on problems encountered on identified contracts and the offeror’s corrective action. Searches in CPARS (Contractor Performance Assessment Reporting System), as well as Past Performance Questionnaires, may be utilized.

Factor 3: Price

Offerors shall provide one copy of the fully completed Price Schedule in the above format. Proposed prices will be evaluated for reasonableness.

Comparative analysis will be utilized to evaluate quotations. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later than 2:00 PM CST on November 25, 2024 at Preston.Gerretse@va.gov.

All information has been posted, and there are no other documents available. Offers must be submitted electronically. QUOTES SUBMITTED BY ANY OTHER MEANS WILL NOT BE ACCEPTED.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact image1.emf