S02 36C24825Q0241.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24825Q0241 01-07-2025

Quentin Ford 813-861-5858 01-20-2025

10 AM EST

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 160 Tampa FL 33637

X 100

X

337214

1100 Employees

N/A

X

Department of Veterans Affairs James A. Haley Veterans Hospital (90C) 13000 Bruce B. Downs Blvd

Tampa FL 33612

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Tampa FL 33637

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

See CONTINUATION Page

COMPLETE AND SUBMIT ALL ITEMS IN SECTIONS C AND E.

Fill in all required information located in C.3 and sign.

Submit a letter from the OEM confirming that the company is a Certified/Registered Distributor and Authorized to provide the OEM products.

Questions in response to this solicitation may be emailed to

QUENTIN.FORD@VA.GOV NO LATER THAN 4:00 PM ON 01/13/2025.

Items to be delivered/installed NLT 8 – 10 WEEKS ARO.

See CONTINUATION Page

X X

X 1

Marcus Lewis

CONTRACTING OFFICER

36C24825Q0241

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF NEED

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.3 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.6 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

E.5 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.6 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 160 Tampa FL 33637

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Delivery & Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA ________________ ________________

Supervisor Console (13.5 Lin. Ft) Panels W/Etched Client Logo -

Extruded Frosted Plexi, Led Lighting: RGB. (4) Slatwall/Slatrail Single Tier Monitor Arm Max Eq: 40 Lbs (18.1 Kg) VESA Mount: 75x75, 100x100 Silver (1)Under Worksurface Mounted Pushbutton Control W/ Spacer (Black). Includes Control Box Desktop Power Grommet; 2 Power Receptacles (NEMA 5-15), 2 Passive USB 3.0 Port , 180" Cord, Silver. Slatwall/Slat rail Z Bar Task light, 120v/15a, 8 Outlets, 15' Power Cord, CSA/UL. (1) E-Arm Mounted Phone Shelf. (2) Base Slide- Out Shelf Max Eq: 7.125w X 20.4d X 18h. (3) North America Power Bar; 120v/15a, 6 Outlets, 6' Power Cord, CSA/UL. (4) Panel Door Lock Keyed Alike. 8.5 Lin Feet Under counter Led Accent Lighting (White). (4) Adjustable Glass Clamp, Brushed Nickel. (1) Led Dimmer, I-Touch. Finishes: Top Work Surface: Pressed Linen 4991-38 Fine Velvet Finish. Sides: Skyline Walnut 7964k-12 Soft grain Finish.

LOCAL PN: RSPNG

2.00 EA ________________ ________________

Console With 2 Partitions: (8 Lin. Ft) Panels W/Etched Client Logo -

Extruded Frosted Plexi, Led, Lighting: (4) Slatwall/Slatrail Single Tier Monitor Arm Max Eq: 40 Lbs (18.1 Kg) VESA Mount: 75x75, 100x100 Silver. (2) Base Slide-Out Shelf Max Eq: 7.125w X 20.4d X 18h (2) Under Worksurface Mounted Lumilinc Pushbutton Control W/ Spacer (Black). Includes Control Box (1) Desktop Power Grommet; 2 Power Receptacles (NEMA 5-15), 2 Passive USB 3.0 Port , 180" Cord, Silver

(1) Slatwall/Slatrail, Task light (3) North America Power Bar; 120v/15a, 6 Outlets, 6' Power Cord, CSA/UL (1) North America Power Bar;

120v/15a, 8 Outlets, 15' Power Cord, CSA/UL (2) Desktop Fabric Acoustical Privacy Partition (4) Panel Door Lock Keyed Alike 8 Lin. Ft Under counter Led Accent Lighting (White) (1) Led Dimmer, iTouch.

Finishes: Top Work Surface: Pressed Linen 4991-38 Fine Velvet Finish. Sides: Skyline Walnut 7964k-12 Soft grain Finish. Acoustic Side Panels: Asteroid 2053

2.00 EA ________________ ________________

Console With One Partition:(8 LIN FT) Panels W/Etched Client Logo -

Extruded Frosted Plexi, Led Lighting: RGB (4) Slatwall/Slatrail Single Tier Monitor Arm Max Eq: 40 Lbs (18.1 Kg) VESA Mount: 75x75, 100x100 Silver. (2) Base Slide-Out Shelf Max Eq: 7.125w x 20.4d x 18h. (1) Under Worksurface Mounted Pushbutton Control w/ Spacer (Black). Includes Control Box. (1) Desktop Power Grommet; 2 Power Receptacles (NEMA 5-15), 2 Passive USB 3.0 Port , 180" Cord, Silver.

(1) Slatwall/Slatrail Z Bar Task light. (3) North America Power Bar;

120v/15a, 6 Outlets, 6' Power Cord, CSA/UL. (1) North America Power Bar; 120v/15a, 6 Outlets, 6' Power Cord, CSA/UL. (1) North America Power Bar; 120v/15a, 6 Outlets, 6' Power Cord, CSA/UL. (1) Desktop

Fabric Acoustical Privacy Partition. (4) Panel Door Lock Keyed Alike. 8 Lin Ft. Under counter Led Accent Lighting (White). (1) Led Dimmer, iTouch. Finishes: Top Work Surface: Pressed Linen 4991-38 Fine Velvet Finish. Sides: Skyline Walnut 7964k-12 Soft grain Finish.

Acoustic Side Panels: Asteroid 2053. Finishes: Top Work Surface:

Pressed Linen 4991-38 Fine Velvet Finish. Sides: Skyline Walnut 7964k-12 Soft grain Finish. Acoustic Side Panels: Asteroid 2053.

1.00 EA ______________ ________________

Powerlink System: Power, Junction Box (3r). Slatwall/Slatrail Single

Tier Monitor Arm Max Eq: 40 Lbs (18.1 Kg) VESA Mount: 75x75, 100x100 Silver 2 3 25' (7.2m) Power Extender Cable; 12 Awg 3 5 Power Hub; 3x2, No Cable 4 2 6' (1.8m) Power Extender Cable; 12 Awg

General Accessories

Customer Logo Conversion

NRE Design

Installation

LOCAL PN: INSTALL

GRAND TOTAL _______________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 - 0007 SHIP TO: James A. Haley Veterans Hospital Building 1, Room GC-003, SCC Dispatch Office 13000 Bruce B. Downs Blvd Tampa, FL 33612 USA

ALL Items to be delivered/installed NLT

8 – 10 WEEKS ARO.

MARK FOR: TBD

B.4 STATEMENT OF NEED

SCC Dispatch Consoles

GENERAL: The Veterans Health Administration (VHA) has a need for specialty workstations (desks) for the . This SON outlines the VA’s requirement for furniture procurement that meet the specifications and high-quality threshold while integrating excellent environmental stewardship and professional installation services.

SCOPE:

1. The contractor shall provide turn-key services for the Building 1, Room GC-003, SCC Dispatch Office, 13000 Bruce B Downs, Tampa, FL 33612

2. The Contractor shall provide design, project management, procurement, and installation of healthcare furnishings.

3. The contractor will provide new furniture and other items specified to include technical workstations (desks), no existing furniture removal, professional installation, and maintenance/warranty services for the furniture at Building 1, Room GC-003, SCC Dispatch Office 13000 Bruce B Downs, Tampa, FL 33612. New consoles for the dispatch staff will provide ability for them to perform jobs and meet current NFPA and ADA guidelines. These consoles will have room for 4 monitors (not stacked) and sit to stand capabilities for the worksurface and mobile storage underneath.

4. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

PHYSICAL MATERIAL CHARACTERISTICS AND SPECIFICATIONS: BRAND NAME OR EQUAL

Supervisor Console, Evans Consoles Brand Name or Equal Quantity: 1 Salient Characteristics And Finishes: Supervisor Console (13.5 Lin. Ft) Panels W/Etched Client Logo - Extruded Frosted Plexi, Led Lighting: RGB. (4) Slatwall/Slatrail Single Tier Monitor Arm Max Eq: 40 Lbs (18.1 Kg) VESA Mount: 75x75, 100x100 Silver (1)Under Worksurface Mounted Pushbutton Control W/ Spacer (Black). Includes Control Box Desktop Power Grommet; 2 Power Receptacles (NEMA 5-15), 2 Passive USB 3.0 Port , 180" Cord, Silver. Slatwall/Slat rail Z Bar Task light, 120v/15a, 8 Outlets, 15' Power Cord, CSA/UL. (1) E-Arm Mounted Phone Shelf. (2) Base Slide- Out Shelf Max Eq: 7.125w X 20.4d X 18h. (3) North America Power Bar; 120v/15a, 6 Outlets, 6' Power Cord, CSA/UL. (4) Panel Door Lock Keyed Alike. 8.5 Lin Feet Undercounter Led Accent Lighting (White). (4) Adjustable Glass Clamp, Brushed Nickel. (1) Led Dimmer, I-Touch. Finishes:

Top Work Surface: Pressed Linen 4991-38 Fine Velvet Finish. Sides: Skyline Walnut 7964k-12 Soft grain Finish.

Console With 2 Partitions, Evans Consoles Brand Name or Equal Quantity: 2 Salient Characteristics And Finishes: Console With 2 Partitions: (8 Lin. Ft) Panels W/Etched Client Logo - Extruded Frosted Plexi, Led, Lighting: (4) Slatwall/Slatrail Single Tier Monitor Arm Max Eq: 40 Lbs (18.1 Kg) VESA Mount: 75x75, 100x100 Silver. (2) Base Slide-Out Shelf Max Eq:

7.125w X 20.4d X 18h (2) Under Worksurface Mounted Lumilinc Pushbutton Control W/ Spacer

(Black). Includes Control Box (1) Desktop Power Grommet; 2 Power Receptacles (NEMA 5-15), 2 Passive USB 3.0 Port , 180" Cord, Silver (1) Slatwall/Slatrail, Task light (3) North America Power Bar; 120v/15a, 6 Outlets, 6' Power Cord, CSA/UL (1) North America Power Bar; 120v/15a, 8 Outlets, 15' Power Cord, CSA/UL (2) Desktop Fabric Acoustical Privacy Partition (4) Panel Door Lock Keyed Alike 8 Lin. Ft Undercounter Led Accent Lighting (White) (1) Led Dimmer, iTouch.

Finishes: Top Work Surface: Pressed Linen 4991-38 Fine Velvet Finish. Sides: Skyline Walnut 7964k-12 Soft grain Finish. Acoustic Side Panels: Asteroid 2053

Console With One Partition, Evans Consoles Brand Name or Equal Quantity: 2 Salient Characteristics And Finishes: Console With One Partition:(8 LIN FT) Panels W/Etched Client Logo - Extruded Frosted Plexi, Led Lighting: RGB (4) Slatwall/Slatrail Single Tier Monitor Arm Max Eq: 40 Lbs (18.1 Kg) VESA Mount: 75x75, 100x100 Silver. (2) Base Slide-Out Shelf Max Eq: 7.125w x 20.4d x 18h. (1) Under Worksurface Mounted Lumilinc Pushbutton Control w/ Spacer (Black). Includes Control Box. (1) Desktop Power Grommet; 2 Power Receptacles (NEMA 5-15), 2 Passive USB 3.0 Port , 180" Cord, Silver. (1) Slatwall/Slatrail Z Bar Tasklight By Koncept. (3) North America Power Bar; 120v/15a, 6 Outlets, 6' Power Cord, CSA/UL. (1) North America Power Bar;

120v/15a, 6 Outlets, 6' Power Cord, CSA/UL. (1) North America Power Bar; 120v/15a, 6 Outlets, 6' Power Cord, CSA/UL. (1) Desktop Fabric Acoustical Privacy Partition. (4) Panel Door Lock Keyed Alike. 8 Lin Ft. Undercounter Led Accent Lighting (White). (1) Led Dimmer, iTouch. Finishes: Top Work Surface: Pressed Linen 4991-38 Fine Velvet Finish. Sides: Skyline Walnut 7964k-12 Soft grain Finish. Acoustic Side Panels: Asteroid 2053. Finishes: Top Work Surface: Pressed Linen 4991-38 Fine Velvet Finish. Sides: Skyline Walnut 7964k-12 Soft grain Finish. Acoustic Side Panels: Asteroid 2053.

Powerlink System, Evans Consoles Brand Name Or Equal Quantity: 1 Salient Characteristics And Finishes: Powerlink System: Power, Junction Box (3r).

Slatwall/Slatrail Single Tier Monitor Arm Max Eq: 40 Lbs (18.1 Kg) VESA Mount: 75x75, 100x100 Silver 2 3 25' (7.2m) Power Extender Cable; 12 Awg 3 5 Power Hub; 3x2, No Cable 4 2 6' (1.8m) Power Extender Cable; 12 Awg

General Accessories

Customer Logo Conversion

Design NRE

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. See attachment for technical requirement of products.

DELIVERY SCHEDULE: The timeframe for delivery of furniture and supplies to be completed 8-10 weeks after receipt of order (ARO). All installation must be coordination with specific dates mutually agreed upon by the Building 1, Room GC-003, SCC Dispatch Office 13000 Bruce B Downs, Tampa, FL 33612. Point of Contact (POC) and the selected contractor. All deliveries must be coordinated by the contractor and delivered to the facility at the time of installation. The selected contractor may be required to store all or portions of the awarded items to accommodate contractor’s installation schedule and the contractor’s price quote shall accommodate for this. The contractor shall provide VA Point of Contact (POC) with scheduled date and time of delivery trucks at least 24 hours in advance.

POST AWARD SITE VIST WALKTHROUGH: A post-award walkthrough to field is required to verify all measurements and existing conditions. This site visit shall be within 7 days of award. The selected contractor shall prepare a work plan with drawings to correspond with as-built conditions. If discrepancies are presented the selected contractor will document changes due to unforeseen construction conditions or discontinued product and implement these changes within provided design drawings.

NOTE: The contract at the awarded value shall remain the same. There shall not be any additional cost to the government after the “Post Award Site Visit Walkthrough”.

INSTALLATION, PHASING, SITE VISITS:

a. The selected contractor will be required to coordinate the scheduling and phasing or delivery and installation with the VA Activation representative. The facility does have a loading dock and there is staging area available for unloading deliveries of furniture.

b. Prior to installation, the selected contractor/manufacturer representative shall conduct site visit(s) to become familiar with site for the accurate order of the product and check for potential installation problems. Site visits/field measurement verifications are to be scheduled with the VA Activation representative. During this time, the selected contractor is responsible to gather all accurate dimensions of the physical space. Translation of these dimensions to floor plans, Auto-Cad [1/4” – 1/8”] drawings showing layouts od products, specifications, etc.

are the responsibility of the selected contractor. The selected contractor is solely responsible to guarantee the fit of their products into the space as stated in this SON. All discrepancies of field dimension information are the responsibility of the selected contractor to rectify. The product must not be placed into production without clearance from the VA Point of Contact

(POC).

c. The selected contractor shall perform inspection of the buildings and grounds with the VA Point of Contact (POC) prior commencing work. Contractor shall protect all items from damage. The contractor shall take precaution against damage to the buildings, grounds and furnishings. The contractor shall repair or replace any items related to buildings or grounds damaged accidentally or on purpose due to actions by the contractor. The Contractor shall communicate with the VA POC to resolve all repairs beyond simple surface cleaning. Concurrence of the VA POC is required before the contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

d. The contractor shall provide all necessary materials, equipment, labor, supervision, and management to:

(1) coordinate pick-up.

(2) provide and place building protection.

(3) load and unload.

(4) place/install per provided floor plan in designated areas.

(5) assemble items as required.

(6) secure and store, as designated; and

(7) properly dispose of all associated packing/crating materials.

e. All products shall be installed by manufacturer certified installers. Installation shall be coordinated by the selected contractor with the designated VA POC.

f. Installation contractor must always have a professional appearance and demeanor.

Laborers should be uniformly dressed, displaying either a company logo or company name badge on his or her attire. In addition, each installer will be required to display a “Visitor” ID badge that will be assigned for the duration of the installation. Installation team and adhere to JAHVH safety protocols during their entire visit.

g. The installation contractor is required to verify wall type and conditions to ensure proper installation hardware and tools/machinery are provided for installation. All work is to be completed in with the highest level of craftsmanship and in a safe manner and in the allotted time frame. Installation contractor team must be certified in specified product installation, experienced and knowledgeable about product, and be supervised by both the selected contractor Project Manager and Installation Company Manager.

h. The selected contractor is to maintain a clean job site during work hours and properly store materials and supplies at the end of each work- day. All dust and debris must be cleaned by the contractor daily -this includes vacuuming and damp mopping when necessary. Immediately after installation and adjustment per area/section, contractor requires to clean for all surfaces, remove marks, soil, and foreign matter. At project completion, recheck all components and perform all required additional cleaning. Cleaning equipment and supplies will be the responsibility of the contractor and will not be provided by the customer.

i. All packaging and waste are to be recycled and/or legally disposed of. The selected contractor is required to provide own waste and cardboard dumpsters and is not permitted to use any waste disposal site on the property.

Work Hours: The contractor shall deliver product to site and install during regular business hours, Monday through Friday, 8:00 am to 4:00 pm Eastern Standard Time (EST). The selected contractor shall contact VA POC at least 14 business day prior to start work to ensure the building is ready for install. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. The Government maintains the option to modify the normal work week, days, and hours, as necessary for the accomplishment of VHA mission.

FINAL ACCEPTANCE:

j. The contractor will be required to do a post-installation inspection upon project completion.

k. Final inspection of product is not permitted by the installing agent, even if the installing agent is employed by the vendor. The contractor and VA POC are to be present for final inspection and project sign-off.

l. The contractor will photograph and document all damaged, deficient, defective, or mis-ordered/shipped products at the job site and submit them to the manufacturer for repair or replacement making copies for VA POC.

m. Upon punch-list completion, the selected contractor is to submit to the VA POC and/or

VA Interior Designers a remediation plan to correct deficiencies within two (2) working days.

n. The contractor will correct deficiencies and punch list items within ten (10) business days after identification, unless deficiency requires fabrication of replacement parts/pieces in which the time allowance will be increased to thirty (30) calendar days for non-readily available or stock items.

o. Upon completion of installation and all corrected deficiencies, a receipt of completion or sign-off from VA POC will be made available.

TRAINING: VA COR request agreeable scheduled dates with JAHVH staff to conduct a training demonstration on all new furniture requiring adjustments. This will be scheduled post occupancy.

WARRANTY: The contractor shall provide timely response and assistance on all warranty and service claims made by the JAHVH. Proposed manufacturer shall have local representatives within 100 miles to provide on-site warranty service. The selected contractor shall perform a site visit for item inspection and review within 5 business days of correspondence from the JAHVH/VA Tampa requesting warranty or service claim assistance. An action plan shall be submitted by the selected contractor for all warranty and service claims within two weeks following the initial site visit. The selected contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions and any other information is provided to VA Tampa upon completion of the installation. The selected contractor to provide a Warranty Booklet at completion of project encompassing maintenance guidelines for product and finishes for VA Tampa use.

PLACE OF DELIVERY AND INSTALLATION: James A Haley Veteran Hospital, Building 1, Room GC- 003, SCC Dispatch Office 13000 Bruce B Downs, Tampa, FL 33612. Items to be delivered/installed

NLT 8 – 10 WEEKS ARO.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

https://veterans.certify.sba.gov/

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13

CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

[] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause)

C.3 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND

PRODUCTS (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [ ] In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it…