S02 36C24424Q0690.docx

36C24424Q0690

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

646-24-1-233-0168 36C24424Q0690 05-16-2024 Melvin Moore melvin.moore2@va.gov 814-943-8164x16729 05-29-2024

EDT

36C244 Department of Veterans Affairs Network Contracting Office 4 Commodities 1 2907 Pleasant Valley Blvd Altoona PA 16602 X 339113 800 Employees N/A X See schedule.

36C244 See Block 9.

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429 See CONTINUATION Page

GETINGE WASHER-DISINFECTOR & ACCESSORIES

See continuation pages for full details.

Questions are due by Tuesday, May 21, 2024 at 12:00 PM Eastern to Andrea Buckley at andrea.buckley2@va.gov.

Carefully review Section E.1 Addendum to 52.212-1 Instructions to Offerors for quote requirements.

See CONTINUATION Page X X X Melvin Moore Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ___________________________________

POC: _________________________

Phone: __________________ Email: ______________________________

b. GOVERNMENT: Contracting Officer 36C244 Department of Veterans Affairs Network Contracting Office 4 Commodities 1 2907 Pleasant Valley Blvd Altoona PA 16602

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network https://www.kofax.com/products/tungsten ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

S-86662003 GETINGE WASHER DISINFECTOR S-8666 DOUBLE

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN): S-86662003

XZWA000528 STEAM HEATING

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): XZWA000528

XZWA000538 DRAIN COOLING

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): XZWA000538

XZWA000530 BOOSTER TANK

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): XZWA000530

XZWA000531 DEIONIZED WATER

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): XZWA000531

XZWA000703 AIR BARRIER 86

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): XZWA000703

XZWA000554 ADJUSTIBLE AUDIBLE ALARM

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): XZWA000554

XZWA000571 DETERGENT CONTAINER SET

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): XZWA000571

XZWA000535 DETERGENT PUMP 3 FC

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): XZWA000535

XZWA000540 PRINTER

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): XZWA000540

XZWA000541 USB STORAGE

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): XZWA000541

ZSUSONLINEINST10 Getinge Online Installation 1-30 units

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): ZSUSONLINEINST10

CONNKIT0001 UTILITY CONNECTION PKG, .50

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): CONNKIT0001

6002123402 KIT CONDENSATE COOLING 86BPLC Description: 86 SERIES

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 6002123402

503300700 WASH CART 4-LEVELS 8666

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 503300700

6001000401 WASH CART 3-LEVERS ASSY 8666 3-Level Wash Cart, 8666, with removable shelves and spray arms, integrated spray arm blocking plates and prepared for up to six connections for cannula instruments

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 6001000401

6020720171 LOADING TROLLEY SMART Transport Trolley for 8666/8668/88T/CM320 Washers

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 6020720171

ZSUS6613-IR-8666 Install/Remove 86-Series Washer Install 86-Series Washer/Disinfector and Remove Existing Washer

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): ZSUS6613-IR-8666

ZSUSDISPOSAL-1PC Disposal per piece

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): ZSUSDISPOSAL-1PC

ZSUSINSTAL-WKDXHR Weekend/Afterhours (per piece)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): ZSUSINSTAL-WKD

6036000012 POWERCON TRIPLE ENZYME, 3X5L

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 6036000012

6036000011 POWERCON NEUTRAL, 3X5L

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 6036000011

6036000013 INSTRUMENT LUBRICANT PLUS,3X5L

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 6036000013

B.3 DELIVERY SCHEDULE

VA Pittsburgh Healthcare System University Drive C Pittsburgh, PA 15240 1003

USA

2.00

2.00

2.00

2.00

2.00

2.00

2.00

2.00

2.00

2.00

2.00

2.00

6.00

2.00

4.00

4.00

8.00

2.00

2.00

2.00

1.00

1.00

1.00

B.4 STATEMENT OF WORK

Getinge 8666 Washer/Disinfector Replacement VA Pittsburgh Healthcare System

1. Background:

The VA Pittsburgh Healthcare System at VA Pittsburgh Healthcare System, University Drive C, Pittsburgh, PA 15240 - Sterile Processing Service department has a requirement for an upgrade/replacement of its existing washer/disinfector. This procurement will allow our facility the ability to conform to the standardization of equipment based on the condition of the current equipment.

Current equipment is end-of-life and requires immediate attention to ensure the absolute and seamless operability of the sterile processing department. Any non-functioning sterile processing equipment will result in an adverse impact to operations and patient care.

The procurement of this equipment is intended to outfit the SPS Department with equipment that will wash and decontaminate surgical instruments, customized containers/basins, some medical equipment, and other products/devices used throughout the medical center.

Along with the Department of Veterans’ Affairs’ Office of Construction & Facilities Management, the Association for the Advancement of Medical Instrumentation (AAMI) 15883 provides operational standards for the Department which aid in selecting appropriate equipment. The combined standards provide a best practice approach to infection control processes, worker safety, department productivity, operational cost savings, and equipment uptime.

2. Scope of Work:

The scope of work includes the removal/installation of two (2) Washer Disinfectors with accessories and removal/disposal of obsolete washer/disinfectors.

3. Supplies/Services:

All items shall be completely new, and shall not be used, refurbished, recycled, or in any other form, including substitutions. The contractor shall not add or substitute any item(s) or component(s) without prior approval from the contracting officer.

The contractor shall be fully licensed to perform the work. An on-site survey may be conducted, if needed, to finalize installation details prior to beginning the installation of items.

All Salient Characteristics quoted must be met to be considered for procurement for this equipment.

3.1 Washer/Disinfector: Washer disinfector to offer a wash program of 30 min that was validated to meet ISO 15883-5 Annex N Cleaning Requirements.

3.2 Washer will achieve intermediate level thermal disinfection as defined by the FDA Guidance Document for Washer Disinfectors (CDRH Feb 7TH 2002) using 194 degrees Fahrenheit for a minute.

4. Specific mandatory deliverables, tasks, and salient characteristics:

Design Quality and Capabilities: Design of the Sterile Processing Services and Construction Documents. All Previous machines in place at this time are from Getinge; therefore, keeping the consistency eliminates the need to have another repair contract in place to service the equipment currently being utilized, and the new equipment requested for the activation. Staff employees are trained and familiar with the same cycles of the Getinge Equipment. Use of the Getinge description in the acquisition is essential to the Government’s requirements. Both will greatly facilitate start up and operations at the VA Pittsburgh Medical Center without the Veteran’s Health Administration experiencing unacceptable delays in fulfilling its requirements.

4.1 Contractor/Contractor must install Washer/Disinfector Part Number Getinge S-86662003 & Accessories or equal item(s) as quoted to include:

4.1.1 Contractor/Contractor must remove 2 old Washers/Disinfectors

4.1.2 Contractor/Contract must install, connect all associated components and quoted accessories:

cannula instruments

4.1.2 Design considerations for new equipment

Project Planning:

Contractor provides non-construction Installation Drawings to include Construction Rough-in reference sheets and Utility Tables.

Upon receipt of awarded contract, the Pittsburgh VA Medical Center Customer and Contractor’s Project Manager will review and confirm the timeline for delivery and installation, including reviewing the requirements for site readiness, delivery logistics and storage availability and complete the Ship and Install Date Confirmation Form.

4.2 VAPHS Stakeholder Team tasks

BIOMED: Needs to Be Inspected by Biomed (AN315C) LOGISTICS: EE Tags would need to be assigned FMS: Utility collaboration EMS: Terminal cleaning after installation IP: Inspection of ICRA Safety: The contractor shall maintain a current loose-leaf notebook that is green in color on the job site(s) at the VA facilities at all times, and it shall be readily available for viewing by the VAPHS POCs and/or VA safety officer at all times.

Final Location: Sterile Processing (SPS) Decontamination Rm AA117 & AA122 Bldg. 1 at the University Drive Campus.

5. Pre-Installation:

5.1 All work and installation will be coordinated with the VA Pittsburgh Healthcare System (VAPHS) - Sterile Processing Services Chief and Project Cor/Facilitator (VAPHS POCs)

5.1.2 A detailed installation schedule will be provided during the project implementation kick-off meeting.

5.1.3 The contractor shall coordinate the phasing schedule with the (VAPHS) POCs, and shall submit a phasing schedule in writing to the VA POCs for approval four to six (4-6) weeks prior to the start of any work.

5.1.4 The contractor will confine operations (including storage of materials) on the Government’s premises to areas authorized and approved by the VAPHS POCs. Workspace(s) and/or any other space(s) available shall be as determined by the VAPHS POCs. Provide installation and removal of Infection Control Risk Assessment barrier and dust control materials/equipment.

5.1.5 The contractor shall verify that the system is turnkey ready and meets all the requirements in the contract through demonstration and validation prior to any sign off and/or acceptance of the system. Remove associated debris to customer provided onsite receptacles.

5.1.6 The VAPHS POCs may sign off and/or accept the system after the system has been verified to be turnkey ready, and it has been verified that all of the requirements of the contract have been met.

5.1.7 The contractor shall provide three (3) copies of each material safety data sheet (MSDS) for every product, chemical, etcetera used on this project that has an MSDS. MSDS sheets shall be provided on the same day that the applicable items arrive on VA property. At no time shall the contractor have, or permit subcontractors to have, any applicable product(s), chemical(s), etcetera on VA property without an MSDS sheet. All instructions for use on MSDS sheets shall be followed. Product(s), chemical(s), etcetera will not be used until MSDS sheets have been submitted to the VAPHS POCs. The contractor shall maintain a current loose-leaf notebook that is green in color on the job site(s) at the VA facilities at all times, and it shall be readily available for viewing by the VAPHS POCs and/or VA safety officer at all times.

5.1.8 VA Facility or its Designated Contractor confirms site compatibility with VA Construction Documents, OEM provided equipment specific Construction Rough-in information in drawing package. These preparations include:

5.1.9 Properly sized Wall Openings and level floor

5.1.10 Utilize existing Floor Sinks and Drains per specification

5.1.11 Ensure the existing service valves hold when closed

5.1.12 Utilize existing Electrical Service per Construction Rough-ins

5.1.13 Utilize existing Electrical utility Disconnect for each unit

5.1.14 Provide properly sized Exhaust Ducts that meet cfm requirements per Construction Rough-ins and tie in upgraded HVAC if needed.

5.1.15 Provide ICRA barrier that meets VA protocols/policies for this application and area

5.1.16 Ensure equipment being removed by the Contractor is clearly marked

5.1.17 Contractor will:

5.1.18 Make all final connections for Cold Water, Hot Water, RO Water, Steam, Air and condensate lines per OEM provided Construction Rough-ins within 5 feet of equipment.

5.1.19 Tie in the drain on the new washers

5.1.20 Install and remove new equipment

5.1.21 Dispose of old equipment.

5.1.22 Contractor will participate/conduct Project status meetings with OEM Project team, facility, and VA Pittsburgh or it designated Contractor, to review construction schedule, confirm installation site readiness and delivery dates.

5.1.23 Contractor will conduct periodic site visits to coordinate and verify site readiness requirements.

5.1.24 Contractor will remove the two existing washers and associated support equipment and dispose of them per the contract documents

5.2 Installation-Mechanical:

Scope of installation: install, start-up and training Contractor will uncrate and move equipment from loading dock or onsite staging area to installation area.

The Pittsburgh VA Medical Center will provide free and clear access through door openings and properly sized elevators if needed.

VA or it’s Designated Contractor will provide and installation space that is clean, near completion, floor and ceiling installed. Major dust generating activity must be completed prior to installation with flooring installed at installation location. Flooring protection is the responsibility of the Contractor.

Contractor will move equipment into final installation location, set and level, and is responsible for removal of any debris associated with their equipment to a VA Designated onsite receptacle.

Contractor is responsible for final connections of all utilities.

5.3 Installation-Implementation

Contractor Project Specialist and Service Technician will validate Mechanical installation.

Contractor Project Specialist, Service Technician and Consumable Specialist will program cycles with detergents and complete all equipment Commissioning documentation. Cycle parameters must be provided prior to commissioning.

Contractor Account manager to provide in-service training for all staff and document training on OEM provided competency sheets. Pittsburgh VA Medical Center will be responsible for loading training certificates into staff training files.

6. Training:

6.1 Training shall be provided to VA Pittsburgh Healthcare System (VAPHS) Sterile Processing Service, Leadership, Medical Supply Technicians, and Biomedical Engineers at VAPHS.

6.2 Contractor shall provide instructor(s) to provide training in person at the VAPHS facility.

7. User and Service Manuals:

7.1 Contractor must provide complete and unabridged printed copies of operator manuals shall be provided to the VA, and complete and unabridged printed copies of service manuals shall be provided to the VA at the time of installation of the equipment.

7.2 One (1) electronic version (CD) of the unabridged operator manual and service manual shall be provided to the VA at the time of installation of the equipment.

7.3 Upgrades to the manuals shall be provided to the VA by the contractor free of charge.

8. Delivery:

8.1 Delivery will be coordinated between the VAPHS POCs or designee and the contractor Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with POCs once a ship date is established. The POC, Biomedical Engineering, Faculties and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the POC. Failure the coordinate shipment with POC may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number.

8.2 VAPHS reserves the right to deny delivery until agreed upon by the VA POC or designee and the contractor.

9. Delivery Location VA Pittsburgh Healthcare System, University Drive C, Pittsburgh, PA 15240.

Receiving Department. Attn: Sterile Processing Chief - Charlene Haynesworth (412-360-6615) charlene.haynesworth@va.gov

University Drive Loading Dock address:

4100 Aliquippa Street Pittsburgh, PA 15219

Final Location: Sterile Processing (SPS) Decontamination Rm AA117 & AA122 Bldg. 1 at the University Drive Campus.

10. Packaging:

10.1 All items shall be marked clearly with the order number, obligation number, and delivery location within the hospital (e.g. warehouse).

10.2 All items shall be adequately packaged to prevent damage during shipping, handling, and storage. Bags or boxes or containers shall be whole, intact, and not otherwise torn or damaged.

10.3 Upon delivery, the Government shall examine all packages. The contractor shall be required to replace damaged products at the contractor’s expense.

11. Administrative Data:

11.1 Hours of Work:

11.1.1 Installation shall be conducted Monday through Friday during normal working hours from 8:00 a.m. to 5:00 p.m. EST. Working after hours or on weekends or on holidays is not authorized unless the VAPHS POCs have provided written authorization. Working on weekends or holidays or after hours may not further obligate the Government without written authorization from the contracting officer.

111.2 Any request(s) to work during weekend(s), holiday(s) or after hours must be submitted in writing to the VAPHS POCs at least two (2) weeks prior to the requested date(s). The request(s) must include the extent of the work, workers involved, the affected areas, and the estimated times of the work.

11.1.3 Work will be executed so as to interfere as little as possible with the normal operations and/or functioning of the VA facilities.

11.2 SYMPLR Requirement for On-Site Appointments & Identification (ID) Badges:

**ALL Contractors and Contractors requesting access to perform contractual obligations at the VA Pittsburgh Healthcare System and sister locations are by appointment only and are required to obtain credentialing through our Contractor credentialing partner Symplr.**

Symplr is a cost to each Contractor requiring entry to:

VA Pittsburgh Healthcare System, University Drive C. Pittsburgh PA 15240

Contractor must coordinate installations immediately following contract issuance and must complete all construction and installation during the period of performance dates listed on the contract.

Contractor must ensure that they have Symplr in place and contractors must have green light status in Symplr.

Contractor must have scheduled calendar invites through the Symplr application to be able to come on-site to perform contracting requirements at VA Pittsburgh Healthcare System

Contractor, Contractor representatives or Contractor contractors must login to the Symplr site:

Create an account on the Symplr Site & Select the plan pertaining to the contract requirements for the on-site visit at: https://www.symplr.com

Each person, Contractor, Contractor representative, Contractor contractor must pay for plan to begin the required credentialing on Symplr.

Contractor, contractors, or Contractor representatives must be in a green light status on Symplr to be permitted to proceed with on-site appointments. In the event a Contractor is red lighted, a replacement Contractor must be substituted and in a green light status or the appointment will be cancelled.

All Contractors are required to check in at the Symplr kiosk using their smart phone (University Drive) or desktop check-in with Symplr login (Heinz) and obtain a day badge which will include date, time, and location of approved appointment. Company badge with photo ID is also always required to be worn while onsite.

Contractors are only permitted to visit the location identified on their badge and must exit the facility promptly, checking out via their smart phone once appointment has ended.

Plan Costs to Contractor is as advertised on the Symplr Website for options listed below starting at $299 but may increase based on Symplr:

Clinical Contractors (entering patient care areas/direct patient involvement) Service (Non-Clinical) Contractors

All Contractors are required to check in at the Symplr kiosk using their smart phone (University Drive) or desktop check-in with Symplr login (Heinz) and obtain a day badge which will include date, time, and location of approved appointment. Company badge with photo ID is also always required to be worn while onsite. Contractors are only permitted to visit the location identified on their badge and must exit the facility promptly, checking out via their smart phone once appointment has ended.

11.2.1 All contractor personnel are required to wear a time-limited, VA ID badge at all times while at any of the VASNHS facilities. The contractor’s employees must have a valid state driver’s license or state identification card to obtain a VA ID badge.

11.2.2 Identification badges shall be obtained from the VASNHS police department.

11.2.3 All contractor personnel are required to sign in and out at the VA police dispatch at the corresponding VASNHS locations as directed by the VA POC or designee at each VA facility.

11.3 Clean-up and Storage:

11.3.1 The contractor shall clean-up the work, storage, and staging areas daily, and areas shall be kept clean and neat. The contractor shall provide sufficient trash containers so that debris is not left lying around. The containers shall be emptied at least weekly, and more frequently, if needed.

11.3.2 Materials and/or equipment shall be stored in designated contractor storage areas.

11.3.3 The contractor shall remove or dispose of equipment that is not to remain as part of the upgrade/replacement. Disposed items shall be disposed of in accordance with VHA policies.

11.4 Parking:

All vehicles shall be parked at the contractor’s staging area.

12.0 Privacy Training

All Contractors must receive Privacy training annually using one of the following methods:

• Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/SecureAuth35/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS.

• Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.

Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR.

36C24424Q0690

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SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003)

(a) Definitions. As used in this clause— "Acceptance" means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing supplies, or approves specific services as partial or complete performance of the contract.

"Supplies" means the end items furnished by the Contractor and related services required under this contract. The word does not include "data."

(b) Contractor's obligations.

(1) Notwithstanding inspection and acceptance by the Government of supplies furnished under this contract, or any condition of this contract concerning the conclusiveness thereof, the Contractor warrants that for ____________________________________________________________—

(i) All supplies furnished under this contract will be free from defects in or workmanship and will conform with all requirements of this contract; and

(ii) The preservation, packaging, packing, and marking, and the preparation for, and method of, shipment of such supplies will conform with the requirements of this contract.

(2) When return, correction, or replacement is required, transportation charges and responsibility for the supplies while in transit shall be borne by the Contractor. However, the Contractor's liability for the transportation charges shall not exceed an amount equal to the cost of transportation by the usual commercial method of shipment between the place of delivery specified in this contract and the Contractor's plant, and return.

(3) Any supplies or parts thereof, corrected or furnished in replacement under this clause, shall also be subject to the terms of this clause to the same extent as supplies initially delivered. The warranty, with respect to supplies or parts thereof, shall be equal in duration to that in paragraph (b)(1) of this clause and shall run from the date of delivery of the corrected or replaced supplies.

(4) All implied warranties of merchantability and "fitness for a particular purpose" are excluded from any obligation contained in this contract.

(c) Remedies available to the Government.

(1) The Contracting Officer shall give written notice to the Contractor of any breach of warranties in paragraph (b)(1) of this clause within within 45 days after discovery of the defect.

(2) Within a reasonable time after the notice, the Contracting Officer may either—

(i) Require, by written notice, the prompt correction or replacement of any supplies or parts thereof (including preservation, packaging, packing, and marking) that do not conform with the requirements of this contract within the meaning of paragraph (b)(1) of this clause; or

(ii) Retain such supplies and reduce the contract price by an amount equitable under the circumstances.

(3)(i) If the contract provides for inspection of supplies by sampling procedures, conformance of supplies or components subject to warranty action shall be determined by the applicable sampling procedures in the contract. The Contracting Officer—

(A) May, for sampling purposes, group any supplies delivered under this contract;

(B) Shall require the size of the sample to be that required by sampling procedures specified in the contract for the quantity of supplies on which warranty action is proposed;

(C) May project warranty sampling results over supplies in the same shipment or other supplies contained in other shipments even though all of such supplies are not present at the point of reinspection; provided, that the supplies remaining are reasonably representative of the quantity on which warranty action is proposed; and

(D) Need not use the same lot size as on original inspection or reconstitute the original inspection lots.

(ii) Within a reasonable time after notice of any breach of the warranties specified in paragraph (b)(1) of this clause, the Contracting Officer may exercise one or more of the following options:

(A) Require an equitable adjustment in the contract price for any group of supplies.

(B) Screen the supplies grouped for warranty action under this clause at the Contractor's expense and return all nonconforming supplies to the Contractor for correction or replacement.

(C) Require the Contractor to screen the supplies at locations designated by the Government within the contiguous United States and to correct or replace all nonconforming supplies.

(D) Return the supplies grouped for warranty action under this clause to the Contractor (irrespective of the f.o.b. point or the point of acceptance) for screening and correction or replacement.

(4)(i) The Contracting Officer may, by contract or otherwise, correct or replace the nonconforming supplies with similar supplies from another source and charge to the Contractor the cost occasioned to the Government thereby if the Contractor—

(A) Fails to make redelivery of the corrected or replaced supplies within the time established for their return; or

(B) Fails either to accept return of the nonconforming supplies or fails to make progress after their return to correct or replace them so as to endanger performance of the delivery schedule, and in either of these circumstances does not cure such failure within a period of 10 days (or such longer period as the Contracting Officer may authorize in writing) after receipt of notice from the Contracting Officer specifying such failure.

(ii) Instead of correction or replacement by the Government, the Contracting Officer may require an equitable adjustment of the contract price. In addition, if the Contractor fails to furnish timely disposition instructions, the Contracting Officer may dispose of the nonconforming supplies for the Contractor's account in a reasonable manner. The Government is entitled to reimbursement from the Contractor, or from the proceeds of such disposal, for the reasonable expenses of the care and disposition of the nonconforming supplies, as well as for excess costs incurred or to be incurred.

(5) The rights and remedies of the Government provided in this clause are in addition to and do not limit any rights afforded to the Government by any other clause of this contract.

(End of Clause)

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.5 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV 2018)

The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per CLIN(s) ALL. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required.

(End of Clause)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.8 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor’s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor’s address at the Contractor’s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products.

(End of Clause)

C.9 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Clause) (End of Addendum to 52.212-4)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved] [] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

[] (14) [Reserved] [] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved] [] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii)…