RWIS PWS Draft.pdf

Runway Weather Information System PWS DRAFT

1. Requirement

1.1 Background. Whiteman Air Force Base (WAFB) has average annual snowfall of

19.7 inches. The Vaisala RWIS was installed in November of 2011 to monitor weather and runway surface conditions providing Pavements and Grounds personnel with vital data.

Information provided by this system allows for the advanced and timely warning for application of chemicals and snow operations planning during inclement weather, which is mission essential.

A Government Contractor provides RWIS maintenance. Details are as follows:

• Remote Processing Units: The contractor shall be responsible for maintenance and repair of two remote processing units and all associated equipment and components including all atmospheric sensor equipment, wiring and the pads on which they are installed on.

• In-pavement Runway Surface Sensors: The contractor shall be responsible for maintenance and replacement of all seven runway surface sensors if offline or out of service. Maintenance includes installing new in-pavement mounted sensors and repairing any pavement issues associated with the process.

• Basic Repair and Maintenance: The contractor shall be responsible for the maintenance and repair of the basic Runway Weather Information System and all associated components, equipment, structures, and pads.

1.2 Scope. Provide all services, materials, equipment, personnel, parts, and labor to maintain the Vaisala RWIS on Whiteman Air Force Base, Missouri. This system includes, but is not limited to, in-pavement sensors, power supply/signal processor units, modems, associated wiring, conduit, and pads.

1.3 Equipment Locations. The following equipment locations are depicted on attachment 1:

• Remote Processing Units:

RPU # 1: 200 feet East of the runway approximately 1500 feet south of the North threshold.

RPU #2: 200 feet East of runway approximately 250 feet North of taxiway 9B.

• Runway Surface Sensors: Seven flush mounted sensors are installed longitudinally down the runway.

2. Contractor Responsibilities

2.1 Certifications. All contractor personnel will be subject to all base regulations and OSHA safety standards. Contractor personnel troubleshooting, repairing, or replacing RWIS components or parts shall be factory trained and/or certified. The Contract shall submit all applicable certificates, licenses, and qualifications for all individuals, to include subcontractors, to the Contract Administrator (CA) and Contracting Officer Representative (COR) for the Contracting Officer’s (CO) approval prior to performing any work.

2.2 Response. A service representative shall be on site within 24 hours after receiving a call from Civil Engineer (CE) Service Contract personnel during the winter months, 15 Nov – 15 Mar, and 7 working days after receiving a call in summer months, 16 Mar – 14 Nov. All contractor personnel shall report to Building 169, Heavy Repair/Snow barn. Coordination with Airfield Management/Building 38 is required before proceeding to the airfield. Contractor shall also contact CE Service Contracts, (660)687-2533, with notification of intent to provide service.

Before leaving the work area, the contractor shall demonstrate to a government representative that the RWIS is working properly.

2.3 Data Hosting. The contractor will provide RWIS data hosting services, network, hardware, and software support to ensure 100% connectivity rate with real-time data. Scheduled outages will be coordinated with the COR prior.

2.4 Damages. The contractor shall be responsible for any damages to government property; structures, roads, grounds, and airfield surfaces caused by maintenance and repair work and contractor vehicles. The contractor shall return all government property, structures, roads, grounds, and airfield surfaces to original condition after work is complete at contractor expense.

2.5 Entry Authorization Listing. Contractors shall provide all required response personnel information required to process the base EAL to the COR within 30 days of contract award. All contractor personnel shall obtain a pass from the Security Forces Pass and Identification Section, located in the Visitors Center, prior to entering the base’s Spirit Gate at the base’s western perimeter.

2.6 Contractor Furnished Vehicles. The Contractor shall provide and maintain all vehicles necessary to perform the requirements of this contract and to operate on the airfield.

Vehicle POV Pass is required prior to operating on the airfield. The contract will submit to the COR on company letterhead a list of all drivers and vehicles that require access to the airfield annually. The contractor vehicle shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a clean, professional appearance free of Foreign Object debris.

2.7 Two-Way Radios. The use of two-way radios must be approved by the base communications authority. Request for use detailing proposed equipment, operating frequencies, and other particulars shall be submitted in writing to the CO. Vehicle mounted communications equipment shall conform to all applicable federal and base regulations.

2.8 Invoices. The contractor shall use Wide Area Workflow (WAWF) to invoice all services and repairs.

2.9 The contractor shall coordinate approval of use, if required to meet contract obligations, of any Radioactive Material (RAM) containing devices, instruments, or equipment with the Installation Radiation Safety Officer (IRSO) prior to bringing RAM onto Whiteman Air Force Base. Authorization to bring and utilize RAM or radiation producing devices on Whiteman AFB is only granted by the IRSO after review of applicable licenses and documentation to ensure compliance with Title 10 of the Code of Federal Regulations.

2.10 The contractor shall coordinate approval of use, if required to meet contract obligations, of any class 3B or class 4 laser producing devices with the Installation Radiation Safety Officer (IRSO) prior to bringing lasers onto Whiteman Air Force Base.

3. Government Responsibilities

3.1 Government Provided Training. Airfield driving training is provided by 509 CES and requirements may change during the duration of this contract. If airfield driving training requirements change during the contract period, the Contractor shall adhere to the new requirements. The Contractor shall submit proof of training through training documents and certifications to the CO and COR. The contractor shall coordinate airfield driving qualified escorts prior to coming to the installation if training requirements have not been obtained.