RTC Shaft Seals SOW.pdf

STATEMENT OF WORK (SOW)

FOR

Provide technical services to inspect condition of removed and reinstallation of components, and verify the alignment and vulcanization of four (4) each MX-9 shaft seal assemblies.

1.0 BACKGROUND. The Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS&IMF) in support of a CVN Nimitz class aircraft carrier requires technical oversight of the inspection, installation and alignment of four

(4) each MX-9 shaft seal assemblies. Complete vulcanization of four (4) inflatable seals for each MX-9 shaft seal assemblies. Shaft seals assemblies are located in compartments 7-180-3-E, 7-180-4-E, 8-200-5-E, and 8-200-6-E for the background information.

1.1 SCOPE: Provide technical oversight of the inspection, installation and alignment of four (4) each MX-9 shaft seal assemblies.). Perform vulcanization of four (4) (ea.) inflatable seals per reference (2.3).

2.0 REFERENCES

2.1 NAVSEA Standard Items FY22

2.2 Northwest Regional Maintenance center Local Standard Items

2.3 S9243-BF-MMA-010 Stern Tube Seal Type MX9 Part Number US-71435 Rev 5

2.4 29CFR1915 OSHA Shipyard Industry Standards

3.0 REQUIREMENTS:

3.1 Location of Work: Puget Sound Naval Shipyard, Bremerton WA.

3.2 Delivery Date: will be in the contract.

3.3 Accomplish the following:

3.3.1 Provide space certification per 29CFR1915, subpart B, ref 2.4.

3.4 Planning, supervising, or performing nuclear work is NOT authorized without the express approval of Code 300N, Code 1200N, Code 2300, AND Code 105

3.5 SECURITY REQUIREMENTS:

3.5.1 Coordinate all contractor employee badging and security issues via the Government representative:

Christina Tobin, Christina.tobin@navy.mil , 360-627-3358 and the contracting officer’s representative

(COR).

3.5.2 Contractor personnel shall comply with all current badging and security procedure requirements for gaining access to Department of Defense (DoD) Installations/Government Sites. Access to Navy Installations or Sites may only be gained by obtaining a badge (either permanent or temporary) from the Visitor Control Center (VCC) in building 981 (Pass & ID). It is the contractor’s responsibility to check for, and obtain changes and updated information from the VCC on a continual basis.

3.5.3 The following Identification Cards (ID) are authorized by Naval Base Kitsap and Naval Station

Everett to be used by visitors 12 years old or greater, while being escorted by a Civil Servant or Military member holding a current CAC Card, effective 2 February 2016:

• Drivers licenses from states other than Washington, Illinois, Minnesota, Missouri and New

Mexico (unless WA, IL, MN, MO and NM licenses are the “Enhanced” version)

• U.S. passport

• U.S. passport card

• DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

• Permanent resident card

• Border crossing card mailto:Christina.tobin@navy.mil

• DHS-designated enhanced driver’s license

• Federally recognized, tribal-issued photo ID

• HSPD-12 PIV card

• Foreign government-issued passport

• Canadian provincial driver’s license or Indian and Northern Affairs-Canada card

• Transportation Worker Identification Credential (TWIC)

3.5.4 Contractor employees are required to have an individual identification badge as well as one (1) of the four (4) credentials listed below in their possession to gain access to job sites:

3.5.4.1 Common Access Card (CAC): Contractors who have a need to access a government computer system may be eligible for a contractor CAC; most contractors are not eligible for a CAC. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed.

3.5.4.2 Single Day Pass: Visiting vendors/contractors requiring infrequent access may obtain daily passes directly from the individual Navy Installation by submitting identification credentials for verification and undergoing a criminal screening/background check. A new pass is required to gain access each day. Passes are issued by Naval Base Kitsap (NBK). The Federal Bureau of Investigation’s (FBI) National Crime Information Center (NCIC) criminal database and FBI Terrorist Watch List will be checked daily prior to entry. In addition, NBK must check the Navy’s Consolidated Law Enforcement Operations Center (CLEOC) database to ensure an unescorted visitor has no objectionable criminal record, is not on the Terrorist Watch List and has not been previously debarred from entry onto any Navy Installation.

3.5.4.3 Defense Biometric Identification System (DBIDS) Program: Commander, Navy Installations Command (CNIC) has established the Defense Biometric Identification System (DBIDS) for access control to CNIC Installations via Entry Control Points (ECP).

DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

3.5.4.3.1 The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

3.5.4.3.2 Access to Installation. All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS). The Contractor shall provide the Contracting Officer with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into

DBIDS.

3.5.4.3.3 DBIDS Credentials. Contractor employees shall furnish a completed copy of the

SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at: https://www.cnic.navy.mil/om/dbids.html.

3.5.4.3.4 The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

3.5.4.3.5 The Contractor shall immediately collect employee DBIDS credentials and notify the Contracting Officer in writing:

3.5.4.3.5.1 That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

3.5.4.3.5.2 That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

3.5.4.3.6 DBIDS Paper Passes. In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance. The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

3.5.5 Transportation Workers Identification Credential (TWIC): Trucking and Longshoremen industry, to include Military Sealift Command (MSC) personnel are authorized to use this credential for unescorted access so long as the holder also has in his/her possession an original Bill Of Lading indicating that the delivery of goods is within the perimeter of the host installation, or in the case of MSC personnel, the holder has in his/her possession, a current Merchant Mariner identification card.

3.5.6 For contractor individuals that require higher level access requirements such as Nuclear Work Areas

(NWA), Controlled Nuclear Information Areas (CNIA) areas or access to the Main Machinery Rooms of nuclear propelled ships or submarines, the Contractor’s Facility Security Officer ( FSO) shall; (1) submit each individual’s information into the Defense Information System for Security (DISS) Visit Request program with Security Management Office (SMO) number 002515, and (2) Submit a completed DD254 (ensuring that block 10b is checked), and that the Naval Nuclear Propulsion Information (NNPI) security clause is listed in either the Security Section of the Statement of Work (SOW) or in the list of effective clauses for review by the Industrial Security Office. Additionally, a separate Visit Request List Form (PSNS&IMF Form 5512) must be submitted to the Contracting Officer’s Security Officer.

3.5.7 The contractor shall prepare a Visit Request List Form with Cover Letter on Company Letterhead for all prime contractor and subcontractor personnel required to access Navy Vessels in the CIA. The visit request will be submitted via email to the Contracting Officer’s Security Officer at christina.tobin@navy.mil. The cover letter will be a formal request for badging and access during the contract or delivery period of performance. The letter shall include (1) the purpose of access, (2) dates of validity (period of performance), (3) contract number, and (4) name of subcontractors to be https://www.cnic.navy.mil/om/dbids.html mailto:psnsimf.400scrty.fct@navy.mil employed. The cover letter shall be signed by the Prime Contractors Facility Security Officer (FSO), and shall be received by the Contacting Officer’s Security Officer NO LESS THAN FIVE (5) FULL WORKING DAYS PRIOR TO THE REQUESTED START DATE (8-10 calendar days prior is recommended). If red badges are required (for contractor personnel to access Restricted Data/Naval Nuclear Propulsion Information-NNPI) there are additional screening and higher level approval requirements, which could take considerably longer. Therefore, personnel identified in the Visit Request List must have a valid requirement to gain access to Restricted Data/NNPI. The prime contractor shall bear full responsibility for the accuracy of the Cover Letter and Visit Request List.

Note: Submitting a cover letter and/or list with incomplete information, errors or a blanket list of all company personnel (especially for all red badges) can significantly delay processing requests and result in not being authorized access in time to begin the period of performance. With good cause, as determined by the Contracting Officer or appropriate Security Personnel, access requests may be refused or amended at any time. Updates to the Visit Request List shall be made on an as needed basis.

The C400 security office may be contacted at (360) 979-3825 for questions regarding visit request processing.

3.5.8 The Visit Request List will be organized ALPHABETICALLY BY LAST NAME and contain the following information in column form (a spreadsheet template can be obtained by contacting the Contracting Officer’s Security Officer or COR).

• NAME (LAST, FIRST, MI)

• DOB (Date of Birth)

• POB (City & State)

• SSN (Social Security Number)

• CITIZENSHIP (Country)

• PROFESSION/TRADE

3.5.9 Contractor employees must be U.S. citizens to access PSNS & IMF owned or controlled spaces unescorted, to include ship's engineering spaces. Foreign Nationals will be issued "Escort Required" white badges only. Additionally, an approved special security plan indicating the proposed visit locations and route to and from the location must be utilized. This requirement adds 3 working days to the visit request process. U.S. citizens working for Foreign Owned or Controlled Companies requiring access, unless they fall under a Defense Security Service (DSS) security clearance, will be issued Green badges only suitable for general CIA access. Access by U.S. citizens working for Foreign Owned or Controlled Companies into more stringently controlled areas such as Nuclear Work Areas (NWA) require a security plan and escorts. Ensure personnel employed by Foreign Owned or Controlled Companies are clearly identified in Visit Request documents and in communications with the Contracting Officer's Security Officer. Security Clearance information, including confirmation of required red badges, shall be submitted to the Contracting Officer's Security Officer.

3.5.9.1 Badges will be picked up at the Naval Base Kitsap Visitor Control Center (VCC) in building 981. Each Contractor employee is REQUIRED to present proof of citizenship for on-site verification (not retention) at the VCC prior to obtaining a badge. This is a requirement for access into the CIA at PSNS&IMF, Bremerton, WA. All contractor employees requesting access shall be U.S. citizens. Acceptable proof of citizenship includes Original Birth Certificate (not a copy) or Current U.S. Passport.

3.5.9.2 Lack of a proper ID badge will result in denial of access to the Naval Installation, facility and/or the ship, resulting in a delay at the Contractor’s expense. If Contractor employees are providing a document with no photo, they shall also be required to present a current authorized official issue photo ID listed in paragraph 1.2 above.

3.5.9.3 Badges must be displayed on the outermost garment above the waist at all times. The only exception would be while the contractor personnel are engaged in work which could cause a safety hazard if the badge were worn while performing the work.

3.5.9.4 Contractor personnel are authorized to retain temporary badges until the badge expiration date or termination of employment. Upon badge expiration date, termination of employment, or completion of contract, the Contractor is required to immediately notify the Contracting Officer’s Security Officer and return all badges.

3.5.9.5 Lost or misplaced badges shall be reported immediately to the Contracting Officer’s

Security Officer and COR. If after hours, report lost or misplaced badges immediately to the Navy Emergency Services Command (NESCOM) at 360-476-3393.

3.5.9.6 Immediately notify the Contracting Officer’s Security Officer and the COR of any access problems or security concerns.

3.5.10 Vehicles Access to the PSNS & IMF CIA: To grant Contractor Vehicle Access to the PSNS & IMF CIA, a list of vehicles, drivers, a copy of each vehicle registration and a justification for access shall be submitted for processing via PSNS & IMF Form 5530/25. Only company owned vehicles with the company name displayed on the vehicle’s exterior are allowed. Contractors are required to stop at PSNS & IMF Pass & ID Office with proof of valid, current Driver’s License, vehicle registration and proof of insurance, prior to receiving access.

3.5.11 Computers in the PSNS & IMF CIA: Contractor owned computers must be inspected by Code 109 prior to bringing them into the CIA and shall have a PSNS&IMF AIS Security Survey for Visitor Computer Equipment Form PSNS&IMF 5239/49 (Rev. 8-07), approved by Code 109, on site at all times.

3.6 Contractor Employees shall adhere to PSNS&IMF NOTICE 5239.6 PORTABLE ELECTRONIC DEVICE

(PED) GUIDANCE.

3.6.1 Lap-top Computers and/or cell phones equipped with cameras are STRICTLY PROHIBITED inside all PSNS & IMF owned or controlled spaces or property (the CIA, DMF & YOKO Enclaves, etc.) and are subject to seizure by Installation Police and Shipyard Security Personnel.

3.6.2 ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines (e.g. phones, mp3 devices, computing devices, recording equipment, removable storage media, etc.)

3.7 Safety

3.7.1 Safety -Mishap Notification and Investigation: Notify (via telephone) the cognizant COR, and project within four hours of all contractor mishaps or incidents. If requested by the cognizant COR, and/or Project Accomplish the following immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. Cooperate, if the Government investigates the mishap, and assist the Government personnel until the investigation is completed.

3.7.2 Ensure employees understand fire safety requirements and actions taken when a fire or emergency occurs during work onboard the ship.

3.7.3 Ensure that personnel mark their areas shipboard for hazards created, using the local Hazardous Area/Personal Protective Equipment (PPE) required signs. Signs are to be placed, at all entrances to the industrial work areas. Typical hazards are overhead work, rigging lifts, grinding, and welding, banding and electrical hazard.

3.8 General Practices:

3.8.1 The team will use the protective triad, which includes face coverings, social distancing, and good hygiene for all individuals leaving their lodgings.

(1) Face Coverings:

• Personnel shall wear face coverings in accordance.

(2) Social Distancing:

• Personnel should make every effort to maintain a minimum of 6 feet between one another during all gatherings regardless of whether or not they are wearing a face covering.

3.9 Good Hygiene/Self -Assessment:

3.9.1 Employees and contractors are encouraged to regularly wash hands for at least 20 seconds. Hand wash stations will be provided at worksite locations and near ship brows.

3.9.2 Hand sanitizer will be provided in work areas off hull where washing stations are not readily available and near ship brows.

3.9.3 All personnel will be screened daily, prior to boarding, to include temperature checks and symptom review.

3.10 Government Representatives:

3.10.1 See Contract:

3.11 Technical Work Requirements:

3.11.1 Comply with the requirements of 009-90 of 2.1

3.11.2 Comply with the requirements of 099-12NW of 2.2.

3.11.3 Provide oversight during the inspection of components for four (4) each MX-9 shaft seal assemblies.

3.11.4 To be completed between 11/01/2021 and 11/20/2021.

Contractor shall be notified 14 days prior to above date.

3.11.5 Provide oversight during the installation of components of four (4) each MX-9 shaft seal assemblies per reference (2.3).

3.11.6 Perform vulcanization of four (4) (ea.) inflatable seals per reference (2.3).

3.11.7 To be completed between 06/04/2022 and 06/20/2022

3.11.8 Verify the alignment of four (4) each MX-9 shaft seal assemblies per reference 2.3.

3.11.8.1 To be completed between 09/15/22 and 09/30/2022

3.11.9 Provide Letter of guarantee up to one year. (CDRL A001).

4.0 QUALITY

4.1 Quality Assurance Surveillance Plan (QASP): The Quality Assurance Surveillance Plan (QASP) is a tool the

Government utilizes to verify the contractor is performing all services and delivery/installation of replacement parts required by the above requirements in a timely, accurate and complete fashion.

5.0 DELIVERABLE ITEMS:

6.1 Contractor shall provide a written letter of guarantee, of up to one year, on products and service installations.

Number Name Frequency Quantity A001 letter of guarantee One Time 1 time 14 days After the completion of work.