Statement of Work 2012.pdf

A.1. STATEMENT OF WORK

A.1.1. Introduction

The Federal Bureau of Prisons (BOP), Federal Correctional Institution, Phoenix, Arizona, intends to make a single award to a responsible entity for the provision of OB/GYN Services to the female inmate population of the Federal Prison Camp, Phoenix, Arizona.

A. 1.2. Place of Performance

In-house services will be performed at the Federal Prison Camp (FPC), Phoenix. Contractor personnel will also provide pre-natal assessments.

A.1.3. Supplies

All equipment and supplies will be furnished by the FPC Phoenix for procedures performed at this facility.

A.1.4. Description of Duties

The OB/GYN shall adhere to all standard and regulations associated with the Joint commission on Accreditation of Healthcare Organizations (JCAHO) and the American Correctional Association Foundation/Core Standards for Adult Correctional Institutions. Additionally, the OB/GYN shall be required to maintain a system of patient medical records on inmates in accordance with Federal Acquisition Regulations (FAR) 52.224-1, Privacy Act Notification, and 52.224.2, Privacy Act.

The contractor shall be responsible for, but is not limited to:

Services to include proficiency in the following is required: Colposcopy, Loop Electro-Electrocoagulation Procedure, Dilation and Curettage, Endometrial and Cervical Biopsies, Diagnosis and treatment of pelvic pain, hysterectomy and laparoscopic procedures, Pre-natal assessments, and Diagnosis and treatment of other referred patients with conditions that would normally be treated by a physician board certified in

OB/GYN in the community.

Contractor will be required to prepare a legible hand-written consultation report at the time of the evaluation.

The contractor will notify the Clinical Director or his designee of any significant findings which need additional follow-up evaluations including surgical intervention where the contractor, in consultation with the Clinical Director or his designee, will determine the need for surgery based on the patient’s medical condition, and within the standards of professional practice and Bureau of Prisons clinical guidelines.

Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include but are not limited to inclement weather, fog, electrical or mechanical problems, or other security matters.

Services will be unsupervised, but will be monitored by an assigned contract monitor in accordance with Bureau of Prisons (BOP) policy.

A.1.5 Special Qualifications Required

The OB/GYN must be a licensed Doctor of Medicine/Doctor of Osteopathic Medicine degree, with specialty training and certification in obstetrics and gynecology and is responsible to provide all professional credentialing. The OB/GYN must be able to obtain current privileges at Arrowhead Hospital in Glendale, Arizona, and/or Maryvale Hospital in Phoenix, Arizona, and must possess certification to practice in this geographic area. The contractor must possess a valid and current license to practice OB/GYN in the state of Arizona.

A.1.6. Work Management

The successful contractor will be required to follow any and all applicable guidelines and all applicable guidelines for the services to be provided. He/she will also maintain accountability of all Government furnished materials, supplies, and equipment. The contractor will sign the provided log or sign-in sheet to document sessions worked and for security reasons.

A.1.7. Inmate Management

Provision of services under this contract will require frequent, unsupervised contact with inmates. The contractor will not be responsible for the management of inmates other than to ensure those inmates involved in activities within the contractor s scope of services shall be abide by all rules in effect to ensure their safety and well-being.

A.1.8. Institution Security

The contractor will adhere to all regulations prescribed by the institution for safety, custody and conduct of inmates. The contractor s staff shall submit to a background investigation, drug testing and attend an orientation program prior to assuming his duties with the institution.

A.1.9. Miscellaneous Information

This is a contractual agreement and not a Civil Service appointment. As specified in FAR 37.101 Nonpersonal Service Contracts means a contract under which the personnel rendering the services are not subject, either by the contract s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the Contractor s own field of expertise. Payment shall be based on the accomplishment of specific results, and the results to be obtained shall be entirely within the Contractor s own unsupervised determination. The Contract Monitor (CM) will periodically evaluate the contractor s performance. In this evaluation, the performance of individual OB/GYN will be evaluated by the COTR and/or HSA,. If the performance of the OB/GYN is deemed unacceptable based on the CM and/or HSA, that OB/GYN will no longer perform those duties and the contract may be terminated for cause if the contract is with an individual. If not with an individual, in this event, the contractor will be responsible for replacing that contract OB/GYN.

A.1.10 Payment Terms

The Contractor must provide a means for electronic payment to include bank routing and account number.

Payment terms shall be as specified in FAR 52..212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30 th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor can however offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation. Partial sessions will not be authorized for payment.

A.2. SCHEDULE OF ITEMS/CONTRACT PRICING

A.2.1. Schedule of Items

Services will be scheduled during the regular work hours 7:00 a.m. to 3:00 p.m., Monday through Friday, excluding Government holidays. Contractor visits to the institution will be scheduled by the Contractor with the Health Services Administrator s office. The contractor will be scheduled for four (4) sessions per month with a session defined as one (1) hour in duration, for an estimated total of thirty-six (36) sessions for the base year and forty-eight (48) sessions for each of the option periods. The sessions will be on requirements basis and my change at any time during the life of the contract.

No individual may work more than 30 hours per week.

Note: There will be a processing time at the institution prior to admittance that should be reflected in the price quoted per session.

Terms of the contract will be for a base period of effective date of award through January 31, 2013 with four (4) twelve-month options for renewal. The contract will require the contractor to operate a system of record documentation and will require adherence to the Privacy Act of 1974. The system of records will be in accordance with inmate medical records. The contractor is not authorized to disclose this or any information pertaining to inmate medical records to any non-BOP source. Any requests for such information shall be forwarded to the Administrative Contracting Officer for proper disclosure.

A.2.2. Contract Pricing

The contract rate for these services shall be on a per session basis. Session lengths are defined as one

(1) hour. The contract rates shall include all charges for providing OB/GYN services.

Services are required to be provided in accordance with the Statement of Work, Section A.1 of this solicitation. Quoters are required to submit a completed copy of the following quote forms, located below, inclusive of the base year and all options years. Pursuant to FAR 17.203(b), the Government s evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered. Quotes shall be evaluated for award solely on price.

These estimates are not a representation, to the quoter or contractor, that the estimated quantity will be required, ordered, or that conditions affecting requirements will be stable or normal (FAR 16.503(a)(1)).

PLEASE COMPLETE THE FOLLOWING INFORMATION WHEN PREPARING YOUR QUOTE FOR THE BASE YEAR AND

OPTION YEARS.

**A session is one (1) hour.**

Base Year: Effective Date of Award (DOA) through January 31, 2013

36 sessions x $ /session = $ estimated maximum

Option Year 1: February 1, 2013 through January 31, 2014

48 sessions x $ /session = $ estimated

Option Year 2: February 1, 2014 through January 31, 2015

Option Year 3: February 1, 2015 through January 31, 2016

Option Year 4: February 1, 2016 through January 31, 2017

Total Quote for the Base Year and Four Option Years:

$ Estimated maximum

Quotes will be evaluated for award based solely upon price.