Solicitation_RFQ_Posted.pdf

U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office U. S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

July 03, 2014

Re: RFQP05091400007, Elevator Maintenance Services FCI Fort Worth

Dear Quoter:

Accompanying this cover letter, is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the acquisition of Elevator Maintenance services for the Federal Correctionallnstitution (FCI) Fort Worth located in Fort Worth, Texas. This package contains all the necessary information for submitting a quote for evaluation.

When submitting your quote, the quoter should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning content, format, and submission of quotes.

All potential quoters are advised that this solicitation includes FAR 52.212-4 Contract Terms and Conditions - Commercial Items. This clause requires contractors doing business with the Federal Government to be registered in the System for Award Management (SAM). Quoters need to provide their Data Universal Number System (DUNS) number within their quote, which allows this Contracting Officer to verify registration within the SAM database.

Failure to complete the registration procedures outlined in this clause may result in your removal from consideration for award.

Potential quoters are cautioned against discussing the preparation of their quote (including any technical questions) with other Government personnel. The circumstances of such contact, when verified, may result in non-consideration of the quotation. All communications regarding the solicitation, including all technical issues, must be made in writing to the Contracting Officer. Questions will not be answered by telephone or in person.

All quotations must be received on or before the deadline of August 07, 2014, at 2:00P.M. Central Time. Quotations shall be submitted to (e-mail gsveum@bop.gov or the following address:

Gil Sveum, Contracting Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Please complete required information and return pages I, 3, 25-36 & Attachment I &2

Mailed or hand-carried quotes must be delivered to the Contracting Officer or to the contracting office at the address shown above no later than the time specified as the deadline for receipt of quotes. The official point for hand-carried quotes will be the receptionist's area on the first floor of the address listed above. Please do not submit quotes to any location other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-l(t).

Should you have any questions, please make these inquires in writing. Questions may be submitted via facsimile at

(972) 352-4545, ore-mailed to gsveum@bop.gov. Any additional questions not addressed herein, please call me at

(972) 352-4537.

Gil Sveum, Contracting Federal Bureau ofPrisons Field Acquisition Office ·

RFQP05091400007 Page 1 of 7

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE DATE

RFQP05091400007 07/03/2014

7. FOR SOLICITATION INFORMATION a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE I LOCAL

CALL: TIME

Gil Sveum 972-352-4537 08/07/2014:2-:00:00

9. 1SSUED BY CODE I BFAO 10. THE ACQUISITION IS ~ UNRESTRICTED OR D SET ASIDE: %FOR

Federal Bureau of Prisons D SMALL BUSINESS D WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

Field Acquisition Office D HUBZONE SMALL

SMALL BUSINESS PROGRAM

NAICS: 238290

BUSINESS EDWOSB U.S. Armed Forces Reserve Complex D

346 Marine Forces Drive D SERVICE-DISABLED SIZE STANDARD: $14,000,000 VETERAN-OWNED D Grand Prairie, TX 75051 SMALL BUSINESS 8(A)

11 . DELIVERY FOR FOB DESTINATION 12. DISCOUNT TERMS 13b. RATING

UNLESS BLOCK IS MARKED

13a. THIS CONTRACT IS A

D

RATED ORDER UNDER DPAS

O SEE (15 CFR 700) 14. METHOD OF SOLICITATION

SCHEDULE 0 RFQ D IFB D RFP

15. DELIVER TO CODE BFTW 16. ADMINISTERED BY CODE BFTW

Federal Bureau of Prisons Federal Bureau of Prisons FCI Fort Worth FCI Fort Worth

3150 HORTON ROAD 3150 HORTON ROAD

FORT WORTH, TX 76119 FORTWORTH, TX76119

17a. CONTRACTOR/ CODE I J FACILITY I 18a. PAYMENT WILL BE MADE BY CODE BFTW

OFFEROR CODE

Federal Bureau ofPrisons FCI Fort Worth

3150 HORTON ROAD

FORT WORTH, TX 76119

TELEPHONE NO.

D 17b. CHECK IF REMITIANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

OFFER

HECKED D SEE ADDENDUM

I 19. 20. 21 . 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

To provide Elevator Maintenance Services for FCI Fort Worth per the Request for Quotation.

See Continuation Sheet(s) ( U.fe Revene and/or Auach Additional Sheet.f as Nece.uary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

~ 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52 .212-1 , 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATIACHED. ADDENDA

ARE ARE NOTATIACHED D 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. 52.212-5 IS ATIACHED. ADDENDA ARE ~ ARE NOT ATIACHED

0 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

0 29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5)

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, TERMS AND CONDITIONS SPECIFIED. IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRIND

AUTHORIZED FOR LOCAL REPROD UCTION

PREVIOUS EDITION IS NOT USAB LE

30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRIND 31c. DATE SIGNED

Gi l Sveum

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA- FAR (48 CFR) 53.212

I

Table of Contents Section Description

Solicitation/Contract Form

2 Schedule of Supplies/Pricing Schedule

2.1 Pricing Methodology

2.2 Statement of Work

3 Contract Clauses 52.216-18 Ordering (Oct 1995) 52.216-19 Ordering Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

Page Number

II

2852.209-5a Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability (Deviation 2014-01) (Nov 2013) 52.21-603-70 Contracting Officer's Representative (COR) (Jun 2012)

52.242.1502 Evaluation of Contractor Performance Utilizing CPARS (Apr 2011) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Jun 2014)

4 List of Attachments

4.1 Special Contract Conditions

5 Solicitation Provisions

5.1 Addendum to FAR 52.212-1 , Instructions to Offerors-Commercialltems (Jul2013) 52.233-2 Service of Protest (Sept 2006) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998) 52.27-103-71 Faith-Based and Community-Based Organizations (AUG 2005) 52.212-3 Offeror Representations and Certifications- Commercial Items (Nov 2013)

II

Section 2- Commodity or Service Schedule- Elevator Maintenance Services- FCI Fort Worth- RFQP05091400007

Schedule of Supplies/Services/Pricing Schedule Continuation Sheet

~BASE YEAR: Effective Date of Award (EDOA) THROUGH 12 months from the EDOA

12 estimated sessions x $ ____ per session =Total $ ________ (Est. Max.)

~PTION YEAR ONE: 13 months from EDOA THROUGH 24 months from the EDOA

12 estimated sessions x $ ____ per session =Total $ ________ (Est. Max.)

~PTION YEAR TWO: 25 months from EDOA THROUGH 36 months from the EDOA

12 estimated sessions x $ ____ per session =Total $. ________ (Est. Max.)

~PTION YEAR THREE: 37 months from EDOA THROUGH 48 months from the EDOA

12 estimated sessions x $ ____ per session = Total $ ________ (Est. Max.)

~PTION YEAR FOUR: 49 months from EDOA THROUGH 60 months from the EDOA

12 estimated sessions x $ ____ per session = Total $ ________ (Est. Max.)

2.1 Pricing Methodology

Services are required to be provided in accordance with the Statement of Work (SOW). Quoters are required to submit, as part of their quote, a completed copy of the Schedule of Items/Pricing Schedule.

The contract rate for these services shall be on a per session (session is equal to one month duration) basis. The contract rate shall include all charges for providing the elevator maintenance services. Contract pricing shall include all charges to the Government for providing these services required by this solicitation/contract .

The quantity of supplies to be provided by the Contractor is estimated above in Section 2. These estimates are not a representation to a quoter or contractor that the estin1ated quantities will be required or ordered, or that conditions affecting requirements will remain stable or n01mal. Quoters are required to submit a completed copy of Section 2 located above, inclusive of the base year.

STATEMENT OF WORK- ELEVATOR MAINTENANCE/REPAIR SERVICES

1. REQUffiEMENT The Federal Bureau of Prisons (BOP), Field Acquisition Office, Grand Prairie, Texas intends to make a single award of an indefinite delivery/requirements type contract with firm fixed prices to a responsible elevator, repair, and inspection service company for the provision of Elevator Maintenance Services at the Federal Correctional Institution (FCI) Fort Worth, located in Fort Worth, Texas.

General Information regarding the Federal Bureau of Prisons (BOP), its facilities , and referenced Program Statements can be located at www.bop.gov. The contractor shall furnish all supplies, materials, parts, tools, equipment, labor and supervision necessary to provide full preventive and other maintenance and repair service as noted below. Shall include inspections, adjustments, test and replacement parts as herein specified for the listed elevators at the Federal Correctional Institution located at 3150 Horton Road for the Federal Bureau ofPrisons in Fort Worth, Texas 76119.

2. PERIOD OF PERFORMANCE

The contract period shall be from Effective Date of Award thru 12 months. This will consist of a base year and 4 possible option years.

3. ELEVATOR DATA:

ELEVA TORS # 1 THRU # 4

Location Manufacturer Type Model/Serial # Stops Bldg 2 Dallas Unit Dover Hydraulic WCR/F-C3233 3 Bldg 3 FTW Unit Virginia Controls Hydraulic 8231 3 Bldg4 MCE Hydraulic HMC-1000/3017134 5 Bldg 45 HSU/Lubbock Dover Hydraulic DMC-1 /ED0858 2

4. ELEVA TOR CONTROLS:

All elevators are automatic, with both push button and keyed switch controls. The existing control system will be maintained and repaired as presently set up at no charge to the owner. Changes to the system, such as from push button to keyed or keyed to push button, will be considered separate from this contract and will be paid for by the owner at the prevailing rate. Removed switches and push buttons will become the property of the owner. All key switches shall be maintained under this contract so as to require the proper key in order to operate.

5. MANNER AND TIME OF CONDUCTING THE WORK:

All work shall be performed by or directly under qualified Journeymen skilled elevator repairmen directly employed and supervised by the Contractor. The Contractor must have successfully maintained elevator equipment similar to that which is to be maintained.

The Contractor and his personnel who maintain these elevators must be especially trained and have adequate experience in the maintenance of this particular type of elevator system. The successful bidder will be required to furnish proof of qualification to the satisfaction of the Government. Experience, as mentioned above, ofless than three years in the maintenance of automatically operated elevators, will not be considered qualifying. Except for emergency service, hereinafter provided, all work shall be performed during regular working hours (7:30am - 3:30pm) of regular working days (Monday through Friday, excluding Federal Holidays) to the elevator trade.

6. SCOPE OF WORK:

a. The work described under the following paragraphs shall be performed by the Contractor, and, unless otherwise specified, applies to all parts of the equipment complete and in its entirety of the above listed elevator systems, including, but not limited to all machines, motors, motor generators, controllers, selectors, worms, gears, thrusts, bearings, brake magnet coils, brake shoes, brushes, windings, commutators, rotating elements, contacts, coil resistors, fuses for operating circuits and for motor circuits, magnet frames, cars, car door and hoist way door hangers, door gibs, tracks and guides, door operating devices, door safety edges interlocks and contacts, push buttons, electronic tubes, hall lanterns and indicators, all wire ropes and cables, bulb replacements in signal systems/floor indicating systems or other electronic control systems, and all other elevator signal and accessory equipment including power cables.

b. Including but not limited to the following items: Motors and Generators, geared hoisting machines, motor generator sets, master power door operators, elevator ventilating motors, motor stator and armature windings, oil seals, chains and rings, all applicable sheaves, shafts and bearings, main drives, secondary and overhead sheaves complete with all their components, governor tension sheaves complete with frames, bushings, shafts, main and cat rails. All brakes and components connected thereto, controllers and panels such as: starting and operating relay panels with all their electronic devices such as: selectors, and all components in connection with automatic operations; controlling apparatus, hallway push-button and keyed switches, car push-button and keyed switches, car operating panel, hall and hallway position indicator lights, auxiliary emergency stop switches, hoist way access switches, top of car operating devices, leveling devices, normal and final terminal stopping devices, signal systems, elevator interlocks, contact, etc, elevator car safety and governor, elevator hoisting, governor, and tail ropes, shortening and re-socketing ropes, main and counterweight guide shoe assemblies, roller guides, all fan and ventilating equipment for elevator cars, elevator lighting, car emergency and hoist way lighting system, top of car emergency exits, electrical and mechanical locking devices, all resistors and rectifiers in connection with elevator operations, all wiring, conduit traveling cables, junction and pull boxes, all magnet coils in connection with starting control and relay panels with frames, smoke detectors and associated fire controls and all other mechanical and electrical parts and components necessary for the operation of these elevators. Specific mention of any item enumerated in this section connected with the elevators is intended to include all components thereof.

7. WORK INCLUDED:

a. The floor area in the machine room where elevator machines and controllers are located, the floor area of the secondary deck, the hoist ways, equipment, including all hoist way and car door tracts, elevator pits and all elevator equipment shall be kept clean of all dust, oil, water, grease, dirt, foreign matter and sediment at all times. Fire seal all hoist way holes and cracks.

b. It is mandatory that the equipment be kept in proper adjustment and alignment for proper and safe operating condition.

c. The Contractor shall provide at each building, metal Parts Cabinets (if not already in place) in which an adequate supply of normal and emergency repair parts shall be kept in a safe and organized manner. In particular; fuses, relays and brushes should be on each site. It shall be the Contractor's responsibility to remove any waste accumulation from the job site each visit.

d. The Contractor shall supply and maintain a complete, accurate and legible set of prints for each elevator system. These prints shall be kept in the Metal Parts Cabinet of each Machine Room. This means there will be 5 complete sets of prints whether duplicate or not. Each set of prints shall be kept in a container/briefcase/print tube of sufficient size and design to contain and protect all prints at each machine room. It is the responsibility of the Contractor to keep all the prints in good, clean and legible condition. Prints will be replaced at no cost to the Government as they wear out or are damaged through usage and these prints shall be left with the Owner when contract expires or is terminated.

e. The Contractor must have available at all times, for immediate usage and installation, a sufficient supply of emergency parts for the repair of the entire elevator systems (except major repairs) under this contract. All replacement parts shall be specifically designed for the elevator, under this contract, on which they are used.

f. The Contractor shall purchase all replacement parts from the original manufacturer of the elevator herein specified; or from other suppliers of such original replacement parts; provided however, that parts purchased from supplier other than the original manufacturers of elevator equipment are those which are regularly supplied to the original manufacturer and approved by them for use on their elevator systems.

g. In the event the Contractor purchases any replacement parts from other than the original systems manufacturer, the Contractor shall first submit a list of such parts and obtain the written approval of the Contracting Officer or his designee prior to their purchasing. No exceptions to these requirements will be permitted.

h. The Contractor must have available, at all times for immediate use, a complete set of pertinent elevator maintenance and repair tools and instruments. These tools and instruments shall include the following, but not limited to such:

1. Generator turning tools capable of turning main commutators on any of the motor generator sets without removing rotating elements from generator.

2. Machine tools capable of turning motor drive sheave grooves on the elevator equipment.

8. QUALITY OF WORK AND SERVICE DOCUMENTATION:

a. It is agreed that the Contractor will assume possession of management of any part of the equipment included in the elevator system to be maintained under the terms of this contract. The maintenance under this contract shall provide a constant high quality service to properly protect all elevator equipment from deterioration and to provide a constant peak performance of all elevators, resulting in a minimum of down-times and a minimum of repeat/same problem service calls, for any portion ofthe system.

b. The Contracting Officer's Representative (COR) or designee reserves the right to establish a period of time when a car will not be available for servicing by the Contractor.

c. The Contractor shall make regularly scheduled Inspections and Tests of the above listed elevator systems in accordance with the manufacturer's recommendations as reflected on original equipment manuals, check charts, and in accordance with all local, state, and national elevator codes, laws, guidelines and ordinances.

d. Preventive Maintenance of the above contracted elevators shall be done in accordance to Section 11- Preventive Maintenance and Lubrication Schedule.

e. A SERVICE LOG shall be maintained in each Machine Room for each elevator which shall indicate each time service of any type has been performed on that machine. It shall indicate the type of service done, who performed the work and when performed. It must clearly indicate who, when and why an elevator has been taken out of service and what parts if any needed for repair. Also, all staff notified that the elevator was taken out of service must be I is ted in this logbook. The Service Log is to be kept in the Parts Cabinet.

f. Taking an Elevator Out Of Service: Any elevator taken out of service for maintenance MUST BE LOCKED OUT/ TAGGED OUT with both a Customer and Contractor lock on the Disconnecting Device. Additionally, "Down For Service" signs shall be placed on each floor of the elevator to indicate the elevator is down to customers and to prevent abuse. Before any elevator is taken out of service, notification must be made to the General Foreman, Area Department Head, Control and Operations Lieutenant of the impending action and approximate length of time the elevator will be out of service.

g. All Logbooks, Test results, Maintenance & Lubrication Charts, Prints and other Certificates and Documentation shall be considered the property of the Federal Correctional Institution, Fort Worth and shall be left with the Owner when said contract expires or is terminated.

9. INSPECTION AND TESTS:

a. Contractor shall perform all safety test required by American National Standard Safety Code for Elevators, Dumbwaiters, and Inspectors Manual (A.N.S.l. A17.2).

b. All necessary adjustments or replacement of components, while testing the elevator equipment and to obtain satisfactory results shall be a part of this contract.

c. Results of all tests performed shall be forwarded to the Contracting Officer's Representative (COR).

d. The government reserves the right to make such inspections and tests as it deems necessary, to ascertain that the requirement of these specifications are being fulfilled .

e. In addition, routine elevator inspections and tests shall be performed in accordance with requirements of A.N.S.l. Al7.2 Inspections Manual. These inspections shall be joint inspections, at six month intervals, conducted by representatives of both parties.

All discrepancies will be remedied by the Contractor at no extra cost to the owner within 30 days of the inspection unless the discrepancy found is a safety hazard in which case the repair must be done immediately.

f. The Contractor shall perform the Annual and Five Year safety tests and shall arrange for an independent qualified inspector to perform annual and five year inspections included in the cost of the contract. The contractor shall not qualify as an independent agency for inspecting as referred to above. Certificates of inspection shall be directly furnished to the contracting officer' s representative. Any deficiencies resulting from such tests shall be the contractor's responsibility to correct within the time constraints specified by this contract and all repairs of deficiencies per Inspection or Testing shall be corrected within thirty (30) days of discovery.

g. The contractor shall pay for the Inspector fees and daily rate.

10. SERVICES NOT INCLUDED/ABUSE:

a. Refmishing, repairing, or replacing car enclosures, hoist way enclosures, hoist way door panels, frames and sills, and all power supply panels and feeders. Cost of repairs, replacements or removal necessitated by any cause other than ordinary wear, which is occasioned by negligence or abuse by governmental personnel shall be borne by the government. Negligence or abuse shall be determined by a joint decision as may be arrived at by qualified representatives of the Government and the Contractor.

b. The contractor shall not be kept responsible for any cab or hoist way door damage due to abuse by passengers, occupants or building personnel.

c. ln all cases, when it is the contractor's! elevator mechanic's opinion that a maintenance call is a result of elevator abuse described above, the matter shall be discussed with, and approved by the COTR BEFORE any work or repairs are performed and the contracting officer shall be notified immediately. All unapproved maintenance for repairs of abuse shall not be the financial responsibility of the Government. In cases of abuse "approved" shall mean: The contractor's receipt of a Purchase Order Number from the BOP authorizing a specific amount of work at a specific cost.

d. Contractor shall not be responsible for the installation of new additional attachments as may be required by National Underwriters, or recommendations by government authorities for improvement of the safety system beyond normal safety codes.

Such work, if requested by governmental representative, shall be performed on a negotiated basis.

e. The Contractor shall not be held responsible or liable for any loss, damage, detention or delay caused by accidents, labor troubles, strikes, lockouts, fire, floods, accident of civil or military authorities, or by insurrection or riot, or any other cause which is unavoidable or beyond his control, or in any event for consequential damages.

f. The Contractor shall not be liable for injury or damage to persons or property except those directly due to negligence of the Contractor or its employees.

11. PREVENTIVE MAINTENANCE: (SEE ATTACHED FORM FOR ONE TYPE EXAMPLE)

a. The Contractor shall carry out regular scheduled preventive maintenance and lubrication on each elevator system in accordance with manufacturer and industry standards. A written schedule of Maintenance and Lubrication Chart shall be provided by the Contractor indicating:

1. Items being serviced

2. Inspections and checks

3. Lubricants required

4. Specific methods or actions taken

5. Frequency required

6. Check list of months performed

7. Column for serviceman' s initials.

Each elevator shall have one of these charts in the machine room with the Service Log Book. This chart shall be kept legible and up to date. All preventive maintenance for each elevator and dumbwaiter shall receive a minimum of 4 hours preventive maintenance per month. When preventive maintenance is being performed and an elevator breakdown occurs within the institution, another maintenance man shall be sent to repair the elevator breakdown so that the preventive maintenance shall not be interrupted

12. COMPETENCY OF OFFEROR:

a. The Contractor shall have a qualified service organization which has had a good history of competent experience in maintaining the specific type of automatic elevator systems as previously described in this specification, terms and special conditions and sufficient qualified experienced supervisory personnel to guarantee satisfactory performance of this contract.

b. In addition, the Offeror shall furnish with his offer, a statement that he has under his direct employment and supervision the necessary personnel, organization and facilities to respond professionally and promptly to emergency calls in the time limit specified herein. Also, to properly fulfill all the services and conditions required under these specification. All maintenance personnel used in fulfilling the requirements of this contract must be qualified to maintain this type of equipment. The statement shall also include specific locations of service performed. All elevator maintenance personnel will be subject to the terms and conditions ofBureau of Prisons Policy 3000.2 before entering the institution. Consideration will not be given to offers submitted by an individual, firm or corporation who has established on former projects, either Government, municipal, or commercial, an unsatisfactory record of performance connected with the inspection or repairs of elevators.

c. Applicable wages and fringe benefits must be based on the latest published Wage Rate Determination as established by the United States Department of Labor.

d. Contractor must show proof of workers comp, automobile, and general Liability Insurance.

e. The Contractor shall comply with all laws, ordinances and regulations of Federal, State, County and City government and all applicable elevator codes and safety standards in the performance of this contract.

13. REPAIRS-TIMES/PROCEDURES:

a. Should an elevator require service due to a malfunction, the contracting elevator company will only be authorized to respond to telephone calls by the COR or designee. When called upon for service, the contracted elevator company shall have 8 hours to have a qualified service technician with proper tools and repair materials in the front lobby of the FCI. Under this contract, no overtime charges shall be incurred no matter what time or day the elevator company is called upon for service unless the service is required as a result of abuse as outlined in section 1 0-Services Not lncluded/ Abuse.

b. The Contractor shall employ and have under his direct supervision an ample workforce of qualified personnel in order to assure the performance of necessary maintenance work within the specified time frames listed below.

MAJOR REPAIRS:

Cable-hoist, governor, and tail ropes require completion within 32 hours after replacement cables are received.

Brakes I Coils and motor field coils require completion within 1 week.

Rewind motor or M.C. armatures require completion within 1 to 2 weeks.

Tum and undercut machine commutators require completion within 4 days .

Governor repairs require completion within 2 days.

Replace motor bearings require completion within 5 days.

MINOR REPAIRS- COMPLETION WITHIN 8 HOURS:

Replace relay coils Replace relays Replace door interlocks Replace door gib Door operation repairs

Repair selector pile-ups Repair leveling devices Repair to photo-electric door controls Repairs to door safety edge Fuse replacements Floor indicator light replacements Motor brush adjustments

COMPLETION WITHIN 48 HOURS:

Replace door operator motors Replace car exhaust fan motors

14. MISCELLANEOUS INFORMATION

The award of this contract will result in a contractual arrangement only and shall not be construed as a personnel appointment with the BOP. Services provided do not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security-related matter; however, the contractor will be monitored for quality assurance.

Contractor Restrictions The contractor will not: Supervise BOP Staff, participate in inmate accountability, formulate policies or procedures, attend recalls or staff functions, or be a member of the Employees ' Club.

Payment Terms Contractor must provide a means for electronic payment to include bank routing and account number. Payment terms as specified in FAR 52.212-4(g) apply. The contractor shall provide a monthly invoice to the FCI Fort Worth Accounting Department which accurately reflects days worked, number of sessions, and the total amount due for the previous month' s services. The due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government has accepted the services performed by the contractor. The contractor can, however, offer discount payment terms for prompt payments as specified in block 12 on the SF -1449 form of this solicitation. Half sessions will not be authorized for payment.

Each prospective contractor must complete the following request for quote forms completely and accurately. Each line item price for services, shall include all related charges for supplies, materials, parts, equipment, labor, supervision necessary to provide for preventively and other maintenance repair needed, as stated in the statement of work. Quotes shall be inclusive of all fees for inspections, adjustments, tests and replacement parts as previously specified in the statement of work. The Government will evaluate quotes for an award based solely on prices related factors only.

Section 3- Contract Clauses

ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions- Commercial Items (Jul2013)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acguistion.gov/far

Clause Title

52.203-17 Contractor Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Sep 20 13)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.212-4 Contract Terms and Conditions- Commercial Items (Sep 2013)

52.223-5 Pollution Prevention and Right-To-Know Information (May 2011)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.228-5 Insurance-Work on a Government Installation (Jan 1997)

52.232-18 Availability of Funds (Apr 1984)

52.232-40 Providing Accelerated Payment to Small Business Subcontractors (Dec 2013)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52.242-13 Bankruptcy (Jul 1995)

52.253-1 Computer Generated Forms (Jan 1991)

Clauses by Full Text

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the first day of the current performance period through the last day of the current performance period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than one unit, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(!) Any order for a single item in excess of the estimated quantities identified in the Schedule ofltems within the current performance period;

(2) Any order for a combination of items in excess of the estimated quantities identified in the Schedule ofltems within the current performance period; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)(l) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five (5) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of the effective performance period.

(End of Clause)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor prior to expiration of the current performance period ..

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to expiration of the current performance period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause shall not exceed 5 years.

(End of Clause)

52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

GS-09 $25.08 +fringes

(End of Clause)

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond September 30 of the base year or any option year exercised. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the base year or any option year exercised, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

52.252-6 Authorized Deviations in Clause (Apr 1894)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Justice Acquisition Regulation (48 CFR Chapter 28) clause with an authorized deviation is indicated by the addition of"(DEVIATION)" after the name of the regulation.

(End of clause)

2852.209-5a Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability (Deviation 2014-01) (Nov 2013)

(a) In accordance with sections 536 and 537 of the Commerce, Justice, Science, and Related Agencies Appropriations Act, 2014 (Title II, Division B, Pub. L. 113-76), none of the funds made available by that Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation - ( 1) convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By accepting this award or order, in writing or by performance, the offeror/contractor represents that-

(I) the offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) the offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of Clause)

2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (Jun 1996)

(a) "Unsafe condition" as used in this clause means the actual or potential exposure of contractor or Government employees to a hazardous material as defmed in Federal Standard No. 313, and any revisions thereto during the term of this contract, or any other material or working condition designated by the Contracting Officer's Technical Representative (COTR) as potentially hazardous and requiring safety controls.

(b) The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require contractors to apprise its employees of all hazards to which they may be exposed in the course of their employment; proper conditions and precautions for safe use and exposure; and related symptoms and emergency treatment in the event of exposure.

(c) Prior to commencement of work, contractors are required to inspect for and report to the contracting officer or designee the presence of, or suspected presence of, any unsafe condition including asbestos or other hazardous materials or working conditions in areas in which they will be working.

(d) If during the performance of the work under this contract, the contractor or any of its employees, or subcontractor employees, discovers the existence of an unsafe condition, the contractor shall immediately notify the contracting officer, or designee, (with written notice provided not later than three (3) working days thereafter) of the existence of an unsafe condition. Such notice shall include the contractor's recommendations for the protection and the safety of Government, contractor and subcontractor personnel and property that may be exposed to the unsafe condition.

(e) When the Government receives notice of an unsafe condition from the contractor, the parties will agree on a course of action to mitigate the effects of that condition and, if necessary, the contract will be amended. Failure to agree on a course of action will constitute a dispute under the Disputes clause of this contract.

(t) Nothing contained in this clause shall relieve the contractor or subcontractors from complying with applicable Federal, State, and local laws, codes, ordinances and regulations (including the obtaining oflicenses and permits) in connection with hazardous material including but not limited to the use, disturbance, or disposal of such material.

(End of Clause)

52.21-603-70 Contracting Officer's Representative (COR) (Jun 2012)

Alkamy Rogers, Engineering Technician, is hereby designated as the Contracting Officer's Representative (COR) under this contract.

(b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provide hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contractor effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

2.27-103-72 DOJ Contractor Residency Requirement (Jun 2004)

For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services must have:

1. Legally resided in the United States (U.S.);

2. Worked for the U.S. overseas in a Federal or military capacity;

3. Been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current information regarding allied countries: http://www.opm.gov/employ/htrnl/citizens.htrn.

By signing this agreement/ commitment document, or by commencing performance, the contractor agrees to this restriction.

(End of Clause)

52.242.1502 Evaluation of Contractor Performance Utilizing CPARS (Apr 2011)

The services, although not directly supervised, shall be reviewed by the Federal Bureau of Prisons (BOP) staff to ensure contract compliance. The contractor's performance will be evaluated in accordance with FAR 42.15 . Contractor monitoring reports will be prepared by the Contracting Officer's Technical Representative (COTR) or Contract Monitor (CM) and maintained in the file .

In accordance with FAR 42.1502 and 42.1503, agencies shall prepare an evaluation of contractor performance and submit to the Past Performance Information Retrieval System (PPIRS). The BOP utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to provide contractor performance evaluations. The contractor shall provide and maintain a current e-mail address throughout the life of the contract. The contractor will receive and e-mail from the Focal Point thru the following website address webptsmh@navy.mil when the contractor is registered in CP ARS. The e-mail will contain a "user ID" and temporary password to register in the CP ARS system. The contractor must be registered to access and review its evaluation and/or provide a response. If assistance is required when registering, please contact the Contracting Staff/Focal Point.

(End of Clause)

Department of Justice Order 2640.2F (Nov 2008)

The services, although not directly supervised, shall be reviewed by the Federal Bureau of Prisons (BOP) staff to ensure contract compliance. The contractor' s performance will be .evaluated in accordance with FAR 42.15. Contractor monitoring reports will be prepared by the Contracting Officer's Technical Representative (COTR) or Contract Monitor (CM) and maintained in the file.

(End of Clause)

52.24-403-70 Notice of Contractor Personnel Security Requirements (Oct 2005)

Compliance with Homeland Security Presidential Directive-12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201) 1 entitled "Personal Identification Verification (PIV) for Federal Employees and Contractors," Phase I.

1. Long-Term Contractor Personnel:

In order to be compliant with HSPD-12/PIV I, the following investigative requirements must be met for each new long-term 2 contractor employee whose background investigation (BI) process begins on or after October 27, 2005:

a. Contractor Personnel must present two forms of identification in original form prior to badge issuance (acceptable documents are listed in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification," and at least one document must be a valid State or Federal government-issued picture ID);

b. Contractor Personnel must appear in person at least once before a DOJ official who is responsible for checking the identification documents. This identity proofing must be completed sometime during the clearance process but prior to badge issuance and must be documented by the DOJ official;

c. Contractor Personnel…