Mortuary_-_Beaumont_2.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

February 10, 2014

RE: RFQP05021400004, Mortuary Services

Federal Correctional Complex (FCC) – Beaumont, Texas

Dear Quoter:

This solicitation package has been prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the acquisition of Mortuary Services. This solicitation contains all necessary information for submitting a quote for evaluation for performing these services at the FCC Beaumont, TX.

In submitting quotes, quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of quotes.

All potential quoters are advised that this solicitation includes the clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items which at paragraph (t), System for Award Management (SAM), requires all contractors doing business with the Federal Government to be registered in the SAM database. Quoters should include their Data Universal Number System (DUNS) number in their quotes.

The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee's DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Sealed quotes shall be received on or before March 21, 2014 at 2:00 pm Central Standard Time. Quotes shall be submitted in writing to the following address:

U.S. Armed Forces Reserve Complex

346 Marine Forces Drive Grand Prairie, Texas 75051 Attn: Paul Baker, Contract Specialist

Mailed and hand-carried quotes must be delivered to the Contracting Officer at the address listed above no later than the time specified as the deadline for receipt of quotes. The official point of receipt for hand-carried quotes will be at the first floor reception area of the address listed above. Please do not submit quotes to any location other than the one listed above. Quotes received after the deadline for receipt of quotes will be handled in accordance with FAR 52.212-1(f). Faxed quotes will not be accepted.

Please place any questions you may have in writing and fax them to 972-352-4545 or e-mail to pbaker@bop.gov. We will consider all questions received and provide responses where appropriate.

Sincerely, //s// Paul Baker, Contract Specialist

Field Acquisition Office

RFQP05021400004 Page 1 of 33

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER OMB Clearance Control Number:

1103-0018

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

a. NAME

7. FOR SOLICITATION

4. ORDER NUMBER 5. SOLICITATION NUMBER

RFQP05021400004

b. TELEPHONE NUMBER (No collect calls)

6. SOLICITATION ISSUE

DATE

02/10/2014

8. OFFER DUE DATE / LOCAL

TIME

INFORMATION CALL: Paul Baker 972-352-4559 03/21/2014 14:00:00

9. ISSUED BY

CODE BFAO 10. THE ACQUISITION IS

X SMALL BUSINESS

UNRESTRICTED OR X SET ASIDE:100.00 % FOR

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 812210

SIZE STANDARD: D05

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE

SCHEDULE

15. DELIVER TO

FCC Beaumont 5980 Knauth Road Beaumont, TX 77705

12. DISCOUNT TERMS

CODE

BBMX

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

16. ADMINISTERED BY

FCC Beaumont

PO BOX 26015

Attn: Contracting Office

BEAUMONT, TX 77720

13b. RATING

14. METHOD OF SOLICITATION

X RFQ IFB RFP

CODE BBMX

17a. CONTRACTOR/

OFFEROR

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

FCC Beaumont

PO BOX 26015

Attn: Accounts Payable

BEAUMONT, TX 77720

CODE BBMX

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Provide Mortuary services for FCC Beaumont (See Section 2)

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER DATED .

YOUR OFFER ON SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

Paul Baker

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

RFQP05021400004 Page 2 of 33

RFQP05021400004 Page 3 of 33

Table of Contents

Section Description Page Number

1 Solicitation/Contract Form 2 Commodity or Services Schedule

2.1 Schedule Continued

2.2 Statement of Work

3 Contract Clauses 52.216-18 Ordering (Oct 1995) 52.216-19 Order Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984)

52.232-40 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

52.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS (APR

2011) 52.212--5 Contract Terms and Conditions Required to Implement Statutes or Executive Order--Commercial Items (Jan 2014)

4 List of Attachments

4.1 Special Contract Conditions

5 Solicitation Provisions

5.1 Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items 52.233-2 Service of Protest (Sept 2006) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998)

52.27-103-71 FAITH-BASED AND COMMUNITY-BASED ORGANIZATIONS (AUG 2005)

52.212--3 Offeror Representations and Certifications--Commercial Items (Nov 2013)

5.3 Business Management Questionnaire

Section 2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Base Year, Effective Date of Award (EDOA) through 12 months from the EDOA

Standard 20 Gauge Metal Casket

11.000000 EA $____________ $___________________

0002 Metal with Hermetic Seal Casket 1.000000 EA $____________ $___________________

0003 Professional Services (Services of funeral director and staff includes, but in not limited to staff to respond to initial request for service, arrangement/conference with family; preparation/filing of necessary certificates and permits; recording vital statistics; preparation/placement of obituary notices; coordination with those providing other services - clergy, cemetery and others.)

12.000000 SV $____________ $___________________

0004 Embalming Autopied Case 8.000000 SV $____________ $___________________

0005 Embalming Normal Case 4.000000 SV $____________ $___________________

0006 Grave Side Services (Pauper's funeral, services to include grave space, preparation of grave space and perpetual care fee)

4.000000 SV $____________ $___________________

0007 Transportation (All necessary pickup and delivery associated with the funeral) (150 miles estimated per funeral)

1,800.000000 ML $____________ $___________________

0008 Air Tray Outer Container 9.000000 EA $____________ $___________________

0009 Outer Burial Container 4.000000 EA $____________ $___________________

0010 Clothing 12.000000 EA $____________ $___________________

0011 Cremation (Preparation of body, crematory services, standard container)

1.000000 SV $____________ $___________________

0012 Other Preparation of Body (Cosmetics, placement of remains in casket, etc.)

12.000000 SV $____________ $___________________

0013 Death Certificate (3 certified copies per burial) 36.000000 EA $____________ $___________________

0014 Option Year 1, 13 months through 24 months from the EDOA

Standard 20 Gauge Metal Casket

11.000000 EA $____________ $___________________

0015 Metal with Hermetic Seal Casket 1.000000 EA $____________ $___________________

0016 Professional Services (Services of funeral director and staff includes, but in not limited to staff to respond to initial request for service, arrangement/conference with family; preparation/filing of necessary certificates and permits; recording vital statistics; preparation/placement of obituary notices; coordination with those providing other services - clergy, cemetery and others.)

12.000000 SV $____________ $___________________

0017 Embalming Autopied Case 8.000000 SV $____________ $___________________

0018 Embalming Normal Case 4.000000 SV $____________ $___________________

0019 Grave Side Services (Pauper's funeral, services to include grave space, preparation of grave space and perpetual care fee)

4.000000 SV $____________ $___________________

0020 Transportation (All necessary pickup and delivery associated with the funeral) (150 miles estimated per funeral)

1,800.000000 ML $____________ $___________________

0021 Air Tray Outer Container 9.000000 EA $____________ $___________________

RFQP05021400004 Page 4 of 33

0022 Outer Burial Container 4.000000 EA $____________ $___________________

0023 Clothing 12.000000 EA $____________ $___________________

0024 Cremation (Preparation of body, crematory services, standard container)

1.000000 SV $____________ $___________________

0025 Other Preparation of Body (Cosmetics, placement of remains in casket, etc.)

12.000000 SV $____________ $___________________

0026 Death Certificate (3 certified copies per burial) 36.000000 EA $____________ $___________________

0027 Option Year 2, 25 months through 36 months from the EDOA

Standard 20 Gauge Metal Casket

11.000000 EA $____________ $___________________

0028 Metal with Hermetic Seal Casket 1.000000 EA $____________ $___________________

0029 Professional Services (Services of funeral director and staff includes, but in not limited to staff to respond to initial request for service, arrangement/conference with family; preparation/filing of necessary certificates and permits; recording vital statistics; preparation/placement of obituary notices; coordination with those providing other services - clergy, cemetery and others.)

12.000000 SV $____________ $___________________

0030 Embalming Autopied Case 8.000000 SV $____________ $___________________

0031 Embalming Normal Case 4.000000 SV $____________ $___________________

0032 Grave Side Services (Pauper's funeral, services to include grave space, preparation of grave space and perpetual care fee)

4.000000 SV $____________ $___________________

0033 Transportation (All necessary pickup and delivery associated with the funeral) (150 miles estimated per funeral)

1,800.000000 ML $____________ $___________________

0034 Air Tray Outer Container 9.000000 EA $____________ $___________________

0035 Outer Burial Container 4.000000 EA $____________ $___________________

0036 Clothing 12.000000 EA $____________ $___________________

0037 Cremation (Preparation of body, crematory services, standard container)

1.000000 SV $____________ $___________________

0038 Other Preparation of Body (Cosmetics, placement of remains in casket, etc.)

12.000000 SV $____________ $___________________

0039 Death Certificate (3 certified copies per burial) 36.000000 EA $____________ $___________________

0040 Option Year 3, 37 months through 48 months from the EDOA

Standard 20 Gauge Metal Casket

11.000000 EA $____________ $___________________

0041 Metal with Hermetic Seal Casket 1.000000 EA $____________ $___________________

0042 Professional Services (Services of funeral director and staff includes, but in not limited to staff to respond to initial request for service, arrangement/conference with family; preparation/filing of necessary certificates and permits; recording vital statistics; preparation/placement of obituary notices; coordination with those providing other services - clergy, cemetery and others.)

12.000000 SV $____________ $___________________

0043 Embalming Autopied Case 8.000000 SV $____________ $___________________

0044 Embalming Normal Case 4.000000 SV $____________ $___________________

0045 Grave Side Services (Pauper's funeral, services to include grave space, preparation of grave space and perpetual care fee)

4.000000 SV $____________ $___________________

0046 Transportation (All necessary pickup and delivery associated with the funeral) (150 miles estimated per funeral)

1,800.000000 ML $____________ $___________________

RFQP05021400004 Page 5 of 33

0047 Air Tray Outer Container 9.000000 EA $____________ $___________________

0048 Outer Burial Container 4.000000 EA $____________ $___________________

0049 Clothing 12.000000 EA $____________ $___________________

0050 Cremation (Preparation of body, crematory services, standard container)

1.000000 SV $____________ $___________________

0051 Other Preparation of Body (Cosmetics, placement of remains in casket, etc.)

12.000000 SV $____________ $___________________

0052 Death Certificate (3 certified copies per burial) 36.000000 EA $____________ $___________________

0053 Option Year 4, 49 months through 60 months from the EDOA

Standard 20 Gauge Metal Casket

11.000000 EA $____________ $___________________

0054 Metal with Hermetic Seal Casket 1.000000 EA $____________ $___________________

0055 Professional Services (Services of funeral director and staffincludes, but in not limited to staff to respond to initial request for service, arrangement/conference with family; preparation/filing of necessary certificates and permits; recording vital statistics; preparation/placement of obituary notices; coordination with those providing other services - clergy, cemetery and others.)

12.000000 SV $____________ $___________________

0056 Embalming Autopied Case 8.000000 SV $____________ $___________________

0057 Embalming Normal Case 4.000000 SV $____________ $___________________

0058 Grave Side Services (Pauper's funeral, services to include grave space, preparation of grave space and perpetual care fee)

4.000000 SV $____________ $___________________

0059 Transportation (All necessary pickup and delivery associated with the funeral) (150 miles estimated per funeral)

1,800.000000 ML $____________ $___________________

0060 Air Tray Outer Container 9.000000 EA $____________ $___________________

0061 Outer Burial Container 4.000000 EA $____________ $___________________

0062 Clothing 12.000000 EA $____________ $___________________

0063 Cremation (Preparation of body, crematory services, standard container)

1.000000 SV $____________ $___________________

0064 Other Preparation of Body (Cosmetics, placement of remains in casket, etc.)

12.000000 SV $____________ $___________________

0065 Death Certificate (3 certified copies per burial) 36.000000 EA $____________ $___________________

Total Quote for the Base Year plus Four Option Years: ____________________

The Size Standard D05 = $7.0 Million.

2.1 Schedule Continued

Please complete the above information when preparing your quote for the base period and options years. Any resulting contract will be an indefinite delivery/requirements contract. As such, quantities listed are estimates only and are not a representation to an offeror or contractor that the estimated quantities will be required or ordered or that conditions affecting requirements will be stable or normal (FAR 16.503(a)(1)). Quotes will be evaluated for award based solely upon price.

Pursuant to FAR 17.203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17.203 (d), quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

RFQP05021400004 Page 6 of 33

NOTE: Award shall be made to the responsive/responsible offeror(s) submitting the lowest TOTAL OFFERED AMOUNT. Rate of remuneration will be based on a each rate. This price will include all overhead, profit, administrative costs, etc., being charged by the Contractor. This service is covered by the Service Contract Act. The price must cover the minimum wage, health and welfare benefit ($3.81 per hr), federal holidays & vacation that the individual providing the service is entitled to in accordance with the wage determ-ination attached.

2.2 Statement of Work

1. The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award of an indefinite de-livery/requirements type contract with firm fixed unit prices for the provision of Mortuary Services for the Federal Correctional Com-plex (FCC), located in Beaumont, Texas. These services shall include, but are not limited to, the removal, local transportation, em-balming, and body preparation of federal inmates who have passed away during their time of incarceration.

2. The contractor must observe and comply with all local, state and federal laws and regulations relating to the embalming, prepara-tion, burial, and shipment of bodies.

3. The contractor shall make available, on a non-discriminatory basis, mortuary services consistent with requirements of this solicita-tion, the rules and procedures of the Federal Correctional Complex, Beaumont, Texas, and all applicable local, state and federal laws shall be in effect during the term of this contract.

4. The manner and the method in performing the tasks outlined in the statement of work are within the sole discretion of the contract-or who shall perform in accordance with professional standards and methods as outlined in 28 CFR, Chapter 5, Part 571, Subpart c and the Bureau of Prisons Acquisition Technical Reference Manual (T4101.04), Subpart 11.201-70 Disposition of Deceased Inmates.

The Bureau of Prisons has the sole discretion to determine the contractor’s compliance with the contract.

The program shall be under the general guidance of Unit Management and the Case Management Coordinator shall be assigned to co-ordinate and monitor the program.

5. The contractor shall call for the body and transport remains to the contractor’s funeral home in a suitable closed conveyance. After embalming and dressing, the contractor shall transport the body to the air terminal or local cemetery as directed by the Contracting Of-ficer or his designee.

The contractor shall secure or furnish all necessary papers and permits for shipment or interment. Suitable space in the undertaking establishment shall be available for the performance of postmortem examinations when requested by the Government.

6. The contractor shall call for the body within 4 hours of notification from the institution and transport it to the contractor’s funeral parlor in a suitable close conveyance.

The contractor shall transport the remains as required, after the preparation, as directed by the Contracting Officer or his designee.

7. Complete embalming services will be performed including all standard practices to conform to applicable state laws.

There are, in general, two different types of cases. Each body shall be embalmed according to its condition and in the manner to en-sure thorough preservation of all tissues. All body orifices shall be treated and closed in accordance with state laws.

A post-embalming inspection of each body shall be made by the embalmer to determine whether the preservation is uniform and com-plete, or whether further treatment is required. If further treatment is required, it shall be given before final delivery of the body. The body must be in an acceptable state of preservation at the time of final delivery.

RFQP05021400004 Page 7 of 33

Normal Cases:

Appropriate when death has been due to disease or other causes, and where there has been little or no mutilation or breakdown of body tissue. For such cases, preservation shall be accomplished by a thorough cavity treatment. Standard preservation solutions shall be used for the arterial injections and cavity saturation.

Autopsied Cases:

This will be where a partial or complete autopsy has been made to an extent which will not permit a normal arterial embalming opera-tion. Sectional embalming shall be used to thoroughly preserve the body, including organs, and the inside of the body cavity shall be treated with a hardening compound. The cranial cavity shall be filled with plaster of paris or other suitable material and the calvarium securely replaced. All incisions shall be tightly sutured and treated to prevent leakage.

8. Complete embalming services will be performed including all standard practices to conform to applicable state laws.

The contractor shall restore the body to be as lifelike in appearance as is possible in the individual case, including shaving face and neck, trimming and dressing hair properly, applying suitable cosmetics, performing derma surgery and other restorative work as may be necessary.

The contractor will furnish and dress the body in all necessary clothing, including cotton undershorts and undershirts, regular length socks and manufactured burial suit of dark conservative color.

The body will be placed in the casket in such a manner as to create an appearance of rest and composure, and to assure maintenance of position during shipment and local burial.

9. Inspection of the remains will be done by the Contracting Office of his designee prior to shipment of the body to its final destina-tion.

10. A standard casket, manufactured in accordance with industry standards or modern practices, shall be furnished as follows:

(A) Metal - State perfection cut, 20 gauge steel shell, light copper with no shading. Lacquer finish, interior plain panel, ivory twill, no shirring and cooper hardware.

(B) Sealed Casket (Alternative) - Metal, 20 gauge steel shell, constructed in accordance with industry standards of commercial prac-tice so as to form a hermetic seal which will prevent leakage or escape of odors when properly closed and sealed. This item is to be furnished only when ordered, as in cases of death by a communicable disease, to meet pertinent state and interstate regulations, or in cases of badly decomposed or odoriferous body, or

(D) When required due to size of the deceased, an extra-large casket shall be furnished without any additional cost.

In cases of local burial, rules and regulations of the cemetery in which interment is made shall govern the type of container to be fur-nished. Unless otherwise specified, the casket shall meet the specifications of (A) listed above.

11. Each casket shall be furnished with one of the following types of outside containers, depending upon the type of service required:

(A) In cases of shipment by, either a commercial air shipping bag used by commercial airlines or an air shipment tray available for purchase and used by Funeral Directors shall be provided.

(B) In cases of local burial, rules and regulations of the cemetery in which interment is made shall govern the type of container to be furnished.

12. Occasionally the legal next of kin makes a written request for cremation.

RFQP05021400004 Page 8 of 33

(A) If requested by the Government, or due to extended time between death and receipt of all necessary legal documentation, nor-mal arterial embalming will be performed in accordance with all standard practices, conformance with applicable State of Texas state laws and as outlined above.

(B) Contractor will be notified as soon as WRITTEN VERIFICATION has been received authorizing cremation.

(C) The contractor will provide for crematory services that conform to standard practices and all applicable State of Texas state laws, and shall ensure the identity of the remains.

(D) A standard container shall be provided that is sealed and capable of transportation through U.S. Mail or other common carrier.

(E) Shipment of remains to the next of kin will be made by either the contractor or the crematory, and will be sent first class, certi-fied upon receipt. Reimbursement at the rate of $20.00 per mailing (unless there is a postal rate increase) will be paid by the Government.

13. The contractor shall provide three (3) certified copies of the death certificate to the Contracting Officer or his designee.

14. In cases of local burial, cemeteries located within a 30-mile radius of the institution will be local for burial purposes unless spe-cified by the contractor. The Contracting Officer shall notify the contractor in these cases. All necessary papers and permits for inter-ment shall be secured or furnished by the contractor.

15. Airline transportation costs will be negotiated between FCC Beaumont and the contractor when required to transport inmate re-mains from FCC Beaumont to the inmate’s residence of record or place of trial. These costs will be in accordance with the current in-dustry prices for shipment of human remains per airline carrier.

16. The contractor must be properly licensed to perform these services in the State of Texas. The contractor must agree that the qual-ity of all materials and services furnished will not be inferior to the specifications. All state and interstate shipment laws relating to the embalming, preparation, burial and shipment of the body must be fully observed and complied with, and in any case herein the state law contains requirements more rigid than the requirements set forth herein, such laws will be controlling.

17. After normal working hours, and holidays, the Institutional Duty Officer will provide the contractor with the inmate’s name, so-cial security number, location of the body and the name and telephone number of the next of kin. The institution staff will always be the first to notify the next of kin regarding the death of an inmate. During normal working hours, the Contracting Officer or his de-signee will notify the contractor with the above information.

The contractor shall not provide the news media with any information. The contractor must notify the Executive Assistant of any out-side requests for information.

RFQP05021400004 Page 9 of 33

RFQP05021400004 Page 10 of 33

Section 3 - Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Sept 2013)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

Clause Title

52.253-1 Computer Generated Forms (Jan 1991)

52.242-13 Bankruptcy (July 1995)

52.232-18 Availability Of Funds (Apr 1984)

52.228-5 Insurance - Work on a Government Installation (Jan 1997)

52.224-2 Privacy Act (Apr 1984)

52.224-1 Privacy Act Notification (Apr 1984)

52.212-4 Contract Terms and Conditions - Commercial Items (Sept 2013)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.204-13 System for Award Management Maintenance (July 2013)

52.203-17 Contractor Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Sept 2013)

Clauses by Full Text

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the first day of the effective performance period through the last day of the effective performance period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than two ses-sions, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the con-tract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of the estimated quantities identified in the Schedule of Supplies/Services within the current performance period; or

(2) Any order for a combination of items in excess of estimated quantities identified in the Schedule of Supplies/Services within the current performance period; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in para-graph (b)(1) or (2) of this section.

(c)If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regula-tion (FAR)), the Government is not required to order a part of any of one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limita-tions in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this con-tract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified un-der this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Con-tractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Con-tractor shall not be required to make any deliveries under this contract after the last day of the effective performance period.

(End of clause)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These

RFQP05021400004 Page 11 of 33

RFQP05021400004 Page 12 of 33 rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Of-ficer may exercise the option by written notice to the Contractor prior to the expiration of the current performance period.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to the expiration of the current per-formance period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

Employee Class

Monetary Wage - Fringe Bene-fits

Embalmer $29.66

Mortician $29.66

52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond September 30 of the base year or any option year exer-cised. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropri-ated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the base year or any option year exercised , until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.232-40 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

(a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small busi-ness subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor.

(b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns.

(c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(End of Clause)

52.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS (APR 2011)

The services, although not directly supervised, shall be reviewed by Federal Bureau of Prisons (BOP) staff to ensure contract compli-ance. The contractor's performance will be evaluated in accordance with FAR 42.15. Contract monitoring reports will be prepared by the Contacting Officer's Technical Representative (COTR) or Contract Monitor (CM) and maintained in the contract file.

In accordance with FAR 42.1502 and 42.1503, agencies shall prepare an evaluation of contractor performance and submit it to the Past Performance Information Retrieval System (PPIRS). The BOP utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to provide contractor performance evaluations. The contractor shall provide and maintain a current e-mail address throughout the life of the contract. The contractor will receive an e-mail from the Focal Point thru the following website address webptsmh@navy.milwhen the contract is registered in CPARS. The e-mail will contain a "user ID" and temporary password to register in the CPARS system. The contractor must be registered to access and review its evaluation and/or provide a response. If assistance is required when registering, please contact the Contracting Staff/Focal Point.

(End of Clause)

52.212--5 Contract Terms and Conditions Required to Implement Statutes or Executive Order--Commercial Items (Jan 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this con-tract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incor-porated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.]

XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

XX(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C.

6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (July 2010) (Pub. L. 111-5).

XX (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note). (Applies to contracts over $30,000). (Not applicable to subcontracts for the acquisi-tion of commercially available off-the-shelf items).

XX(7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__(8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations(May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Public Law 111-117, section 743 of Division D of Public Law 111-8, and section 745 of Di-vision D of Public Law 110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole Source Award (Nov 2011) (15 U.S.C. 657a).

__(10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

RFQP05021400004 Page 13 of 33

__ (11) [Reserved]

XX (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011) of 52.219-6.

__ (iii) Alternate II (Nov 2011) of 52.219-6.

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

XX (14) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)).

__ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (July 2010) of 52.219-9.

__ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

XX (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (18) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) 10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Jul 2013) (Pub. L.

103-355, section 7102, and 10 U.S.C. 2323).

__ (21) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

XX (23) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)). .__ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)). .

XX (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

XX (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

XX (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

XX (30) 52.222-35, Equal Opportunity for Veterans (Sept 2010) (38 U.S.C. 4212).

XX (31) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793).

XX (32) 52.222-37, Employment Reports on Veterans (Sept 2010) (38 U.S.C. 4212).

XX (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

XX (34) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C.

6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

__ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O.

13423).

__ (ii) Alternate I (Dec 2007) of 52.223-16.

XX (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O.13513).

__ (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__ (40)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (NOV 2012) (41 U.S.C. Chapter 83, 19 U.S.C.

3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

__ (ii) Alternate I (Mar 2012) of 52.225-3.

RFQP05021400004 Page 14 of 33

__ (iii) Alternate II (Mar 2012) of 52.225-3.

__ (iv) Alternate III (NOV 2012) of 52.225-3.

__ (41) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

XX (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (43) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (44) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (45) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (46) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (47) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

XX (48) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (49) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (July 2013) (31 U.S.C. 3332).

__ (50) 52.232-36, Payment by Third Party (Jul 2013) (31 U.S.C. 3332).

__ (51) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (52)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.]

XX (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

XX (3) 52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C.

351, et seq.).

__ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (Nov 2007) (41 351, et seq.).

__ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services—Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

__ (7) 52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O. 13495).

__ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).

__ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records re-lating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in

RFQP05021400004 Page 15 of 33 the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b),…