STATEMENT_OF_WORK_Catholic_services.docx

A.1 STATEMENT OF WORK – CATHOLIC MINISTER

BACKGROUND

The United States Penitentiary (USP) located in Marion, Illinois intends to make a single award with firm-fixed unit prices requirements type contract to a responsible entity for the provision of Catholic Services as set forth in this solicitation. The Catholic Services will be furnished to the inmate population of the United States Penitentiary and Satellite Prison Camp (SCP), Marion, Illinois.

PLACE OF PERFORMANCE

United States Penitentiary/Satellite Prison Camp 4500 Prison Road Marion, Illinois 62959

SCOPE OF SERVICE

The contractor will provide Catholic services to the inmate population at the USP and SCP facility. The contractor shall be responsible for providing religious instruction and leadership for inmates in a correctional setting. This service is a contractual arrangement and not a personnel appointment.

The contractor is a non-personal services contract, under which the contractor is an independent contractor. Payment will be based on the product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be closely monitored.

QUALIFICATIONS

Respondent Must: Provide an Ordained Catholic Priest

Additional Requirements: All quoters must proved the following with their quote

1. Completed attaché form “Credentials of Religious Services Contractor”.

2. List two personal references.

3. One letter of endorsement from your local religious organization.

All information provided will be reviewed by BOP staff. Quoters may be required to submit additional documents for review and/or be interviewed by BOP staff.

WORK SCHEDULE

The work schedule hours of service are not to exceed 8 sessions per month. Lunch break will be a one half hour unpaid. A session is defined as (1) one hour in duration. The specific work schedule will be determined by the COR and contractor. Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one (1) session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for remaining unperformed sessions. However, if the institution request that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions.

Terms of the contract will be for a base period of effective date of award through 12 months from effective date of award with four 12 – month options for renewal.

EQUIPMENT OF SUPPLIES

All equipment and supplies are provided by the USP, Religious Services Department. Any exceptions to be agreed upon by the contractor and contractee. Equipment available on –site includes Ceremonial Wine, Hosts, and Missals. The Government will not be responsible for any personal equipment brought into the facility.

INMATE MANAGEMENT

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by the rules to ensure their safety and well being.

The successful contractor shall attend the institution Familiarization Orientation program prior to assuming institution involvement, which will consist of approximately four (4) hours. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contact rate. The contractor will not be permitted to attend institution meetings, staff recalls, or government training sessions for institution staff on contract time or as a consideration of the contract. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to be constantly aware of security and maintain professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the USP. The contractor will be required to provide documentation to the COR or designee of any infractions of institutional rules and regulations by inmates for proper action.

CONTRACTOR RESTRICTIONS

The contractor shall not:

1. Supervise inmates

2. Supervise Bureau of Prisons staff

3. Participate in inmate accountability

4. Requisition, sign for or pick up supplies

5. Formulate policies or procedures

6. Attend staff recalls or staff functions.

7. Be a member of the Employee’s Club

NONPERSONAL POSITION

The award of this contract will result in a contractual arrangement and will not be considered a personnel appointment with the Bureau of Prisons. The services will not constitute an employer/employee relationship. Payments to the contractor will be based on the provisions of an end product or the accomplishment of a specific result or service. The contractor will not be submect to Government supervision, except for security related matters. However, contractor performance shall be monitored for quality assurance by an appointed COR

INVOICE

The contractor will sign the provided log or sign-in sheet as documentation for sessions worked and for security purposes. Monthly the COR shall prepare a SF-1034 which accurately reflects days worked, number of sessions and the total amount due for the previous months services.

INSTITUTION SECURITY

The contractor agrees to adhere to all regulations prescribed by the institution for safety, custody, and conduct of inmates. All contract personnel providing services within the confines of the USP shall have a complete background investigation conducted in accordance with BOP Program Statement 3000.02 “Personnel Manual”. Additionally, requirements will be met as outlined in the solicitation/contract entitled “Contract Security/Investigation Requirements”. The contract employee will be required to sign in/out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

All contract personnel providing services under the contract are required to attend an institution orientation course. A “refresher” orientation must be completed annually. Reimbursement to the contractor for institution orientation or other security related training will be at the contract rate. The COR will be responsible for scheduling training for all applicable contract staff.

ENGLISH LANUAGE REQUIREMENT

All contractor personnel performing services under this contractual agreement shall have the ability to read, understand, fluently speak, and legibly write the English language.

PAYMENT TERMS

Contractor must provide a means for electronic payment to include bank routing and account number. Payment terms are as specified in FAR 52.212 -4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor cn however offer discount payment terms for prompts payments as specified in block 12 on the SF-1449 form of this solicitation. Half sessions will not be authorized for payment.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apploy to companies or individuals who are incorporated. For evaluations purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.

In order to ensure proper preparation of their monthly payment voucher, all hours worked must be documented by the contractor, showing the hours worked during each visit. Documentation will be provided on “Log of Consultants Visit” form with each entry being signed by the Contractor.

CONTRACT PRICING

The contract rates for these services shall be on a per session basis. Session lengths are defined as one (1) hour in duration. The contract rates shall include all charges for providing Catholic Services.

Services are required to be provided in accordance with the Statement of Work. Section A.1 of this solicitation. Quoters are required to submit a completed copy of the following quote forms located below, inclusive of the base year and all option periods. Pursuant to FAR 17.203(b), the Government’s evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

These estimates are not a representation, to a quoter or contractor, that the estimated quantity will be required, ordered, or that conditions affecting requirements will be stable or normal (FAR 16.503(a)(1)).

SCHEDULE OF ITMES

Quotations shall be evaluated for award solely on price.

PLEASE COMPLETE THE FOLLOWING INFORMATION WHEN PREPARING YOUR QUOTATION FOR THE BASE YEAR AND OPTION YEARS:

A SESSION IS DEFINED AS ONE (1) HOUR IN LENGTH.

CATHOLIC SERVICES

Base Year: Effective Date of Award (EDOA) through 12 months from EDOA

50 Estimated Sessions x $________ per Session = $____________ (Estimated Maximum)

Option Year 1: 13 months from EDOA through 24 months from EDOA

50 Estimated Sessions x $________ per Session = $____________ (Estimated Maximum)

Option Year 2: 25 months from EDOA through 36 months from EDOA

50 Estimated Sessions x $________ per Session = $____________ (Estimated Maximum)

Option Year 3: 37 months from EDOA through 48 months from EDOA

50 Estimated Sessions x $________ per Session = $____________ (Estimated Maximum)

Option Year 4: 49 months from EDOA through 60 months from EDOA

50 Estimated Sessions x $________ per Session = $____________ (Estimated Maximum)

Grand Total (Estimated Maximum)