FCI_Bennettsville_Oven_SOW.docx

DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

Federal Correctional Institution Bennettsville, SC

PROJECT 3C3R – REPLACE OVENS

SCOPE OF WORK

June 04, 2018

FACILITIES DEPARTMENT

STATEMENT OF WORK

REPLACE OVENS – PROJECT 3C3R

FEDERAL CORRECTIONAL INSTITUTION

Bennettsville, South Carolina

1. REQUIREMENT

1.1 OBJECTIVE

The Contractor shall provide to the Federal Bureau of Prisons (FBOP) all necessary labor, equipment, materials and related services for the installation of (5) new rotating rack gas ovens at Federal Correctional Institution, Bennettsville located at 696 Muckerman Road. The contractor will provide (5) new rotating rack gas ovens, delivery, install and startup on the new BAXTER rotating single rack oven energy efficient gas or approved equal.

1.2 BRAND NAME OR EQUAL

BAXTER rotating single rack oven energy efficient gas OV500G1-EE or approved equal will be accepted. Should a quotation be issued by a contractor for equal products, the contractor shall submit all product information/specification for the equal products in the contractor’s bid/proposal. Failure to submit the product information/specifications with your bid/proposal will be considered non-responsive and the contractor’s bid/proposal will not be considered.

1.3 CONTRACTOR RESPONSIBILITIES:

A. Contractor shall be responsible for the procurement, delivery of equipment, project management, labor, installation and certifications. The Government will perform/provide the existing energy and gas supply connection.

B. Contractor will be certified/authorized by the manufacturer to perform installations/repairs.

C. Contractor shall take all necessary precautions to ensure against all damage to the existing property. Any damaged items shall be repaired or replaced by the Contractor, at no additional cost to the contract, nor the Government.

D. Contractor shall coordinate with the Contracting Officer’s Representative (COR) to coordinate an installation schedule.

E. Contractor shall provide a designated Project Manager (PM) for administration of this project, and an on-site manufacturer/trade certified personnel (eg. Journeyman) while installation is in progress.

F. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

G. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

H. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.

I. The contractor will be responsible for notifying the Facilities Department if any interruption of service.

1.4 GOVERNMENT RESPONSIBILITIES:

A. The FBOP will provide a secure lay-down area for storage of all equipment and material deliveries from the Contractor. The FBOP does not take any responsibility for the security of such equipment and materials. The Contractor will work thru the COR to address any security issues relating to storage.

1.5 UTILITIES

A. The FBOP will provide electrical service for installation of ovens.

B. The FBOP will provide restroom services. Contractor will use staff restrooms in the Food Service Area.

C. The FBOP will provide existing gas and electrical connections. Contractor will provide all supplies and materials needed to terminate new equipment to existing electrical, gas and exhaust supply.

1.6 SECURITY/WORKING HOURS

A. All work is to be completed between the hours of 8:00 AM - 3:00 PM, Monday - Friday, excluding weekends and federal holidays.

B. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work, and approved by the Facility Manager and Contracting Officer.

C. No work will be conducted on weekends, or federal holidays.

1.7 DELIVERY OF MATERIALS

A. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the COR for temporary storage.

B. All other construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 AM - 1:00 PM, Monday - Friday, excluding federal holidays. At no point will a FBOP staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

C. Under no circumstances will the FBOP or its staff be responsible for the acceptance of any Contractor or company deliveries.

D. The Contractor shall be responsible to provide for loading and unloading contractor material and equipment. FBOP equipment will not be used.

E. The Contractor shall not use the driveway ramp for the loading, unloading, or storage of any materials or equipment. The contractor will not impede/block the driveway ramp at any time during or after the work shift.

1.8 STORAGE OF MATERIALS AND EQUIPMENT

A. All construction material/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. All tools will be inventoried prior to entering the institution. At the start of each work day all tools will be inventoried out on a daily tool inventory sheet and at the end of the work day all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each work day.

1.9 SECURITY CLEARANCE/CONTRACTOR BADGES.

A. All contractors/sub-contractors (no exceptions) working on the grounds of FCI Bennettsville will pass a security clearance prior to entry.

B. The contractor will be responsible for providing the necessary information for security clearance on the paperwork for employees to a designated person (COR) that will be the point of contact.

C. In the event a contractor’s employee does not pass the security clearance, it shall be the contractor’s responsibility to submit another employee for security clearance.

D. All security clearances shall be submitted to a designated person (COR), a minimum of ten working days after receiving the packets. Security clearances will be in effect for the term of up to one year, prior to the expiration period ending September 30 of each calendar year.

E. All contractors and sub-contractor employees will provide a check list of all employees on site-each day to the COR, verifying the number of workers on site each day and that all workers are pre-approved to be on the site.

1.10 ADDITIONAL INFORMATION

A. Restrictions on Contract Workers - The contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, or attend meetings, staff recalls or staff functions.

B. Inmate Management - The provision of services under this proposed contract will require frequent and unsupervised contact with inmates. The contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the contractor's scope of work shall abide by all rules, in effect, to ensure the safety and well-being of all participants. The contractor will report any infractions of rules and regulations by any inmate to the Facility Manager or the COR.

C. Institution Security - The Contractor agrees to adhere to all regulations prescribed by the institutions in regards to the safety, custody, and conduct of inmates. The Bureau of Prisons requires all non-employees to sign in and out of the institution for security reasons. Contractor will be required to attend a one-time orientation program, consisting of approximately four (4) hours, prior to performing any services under this contact. The date and time for this orientation will be mutually agreed upon by both parties.

D. Method of Performance - The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work as long as the requirements are met in accordance with the policies described above.

The requirement, although not directly supervised, shall be reviewed by institution Facilities staff to ensure contract compliance. The contractor’s performance will be evaluated in accordance with FAR Part 42. Contract monitoring reports will be prepared by the COR and maintained in the contract file.

2. TECHNICAL SPECIFICATIONS

2.1 INTRODUCTION:

The performance called for in this Statement of Work (SOW) consists of providing all necessary labor, equipment and materials and related services to include the installation of (5) new rotating rack gas ovens. This work shall be performed in strict accordance with this SOW. All recommendations suggested by the manufacturer will be included in the installation.

2.2 SCOPE OF WORK

Provide (5) new BAXTER OV500G1-EE rotating single rack oven energy efficient gas or equal product. The oven will consist of the following: Rotating Rack Oven, Gas, curved front, holds (1) single rack, programmable digital controls, auto rack lift, Advanced Controls with 4-stage bake & 99 programmable menus, self-contained steam system stainless steel construction, fully fire sealed hood. The ovens will be 208-240v/60/3 electric controlled and natural gas heated. The ovens will be configured with the prison package for security. The ovens will have a minimum intake 27.5’x104.5’x51 (uncrated).

2.3 SUBMITTALS

A. Product Data

1. Written list of all materials for use in this project.

2. Manufacturer’s literature, specifications, recommendations and installation instructions for ovens.

D. Installer Certificate: Signed by manufacturer certifying that installer is approved, authorized, or licensed by manufacturer to install equipment.

E. Warranty: Sample copy of manufacturer’s standard warranty stating obligations, remedies, limitations, and exclusions of warranty.

F. Closeout Submittals:

2.4 QUALITY ASSURANCE

A. Installer Qualifications: Installer specializing in installing ovens, and who is approved, authorized, or licensed by the manufacturer to install manufacturer’s product.

B. Identify materials with appropriate markings of applicable testing and inspecting.

C. Pre-Construction/Pre-Installation Meeting:

a. Review methods and procedures related to work.

b. Tour representative areas of food service, and inspect and discuss conditions and other preparatory work performed by other trades.

2.5 DELIVERY, STORAGE, AND HANDLING

A. Deliver ovens to project site in original containers with seals unbroken and labeled with manufacturer’s name, product brand and type date of manufacture, and directions for storing and mixing with other components.

2.6 PROJECT CONDITIONS

A. Work will be completed in an operational food service area all requirements of infection control and sanitary controls should be used.

2.7 WARRANTY

A. Standard Manufacturer’s Warranty: Submit a written warranty, without monetary limitation, signed by manufacturer, agreeing to promptly repair resulting from defects in materials or workmanship for a period of not less than 1 years.

3. PRODUCTS

3.1 MANUFACTURERS

BAXTER OV500G1-EE rotating single rack oven energy efficient gas or equal product.

4. EXECUTION

4.1 EXAMINATON

A. The contractor will examine the current location of the existing (5) ovens to evaluate the access and the location of the ovens.

4.2 PREPARATION

A. The FBOP will remove the existing ovens.

B. The FBOP will provide existing connection for gas, ventilation, and power.

C. The contractor will deliver the new ovens to the Outside Warehouse. The contractor will be responsible for the assembly of the ovens.

D. The contractor will go thru a startup and operation of the ovens with maintenance staff.

E. The contractor will go thru proper operation of the ovens with Food Service staff.

END OF STATEMENT OF WORK

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