LETTER_TO_OFFERORS_2013_WASHERS.docx

U.S. Department of Justice Federal Bureau of Prisons Federal Detention Center 33 NE 4th Street Miami, FL 33132

April 3, 2013

RE: RFQP03101300018, Industrial Washers

Dear Quoter:

Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons for the acquisition of Industrial Washers for the Federal Detention Center-Miami, Florida. This package contains all necessary information for submitting a quote.

All potential quoters are advised that this solicitation includes the clause at FAR 52.212-4 Contract Terms and Conditions – Commercial Items. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the System for Award Management (SAM) database at http://www.sam.gov. In conjunction with required registration in the SAM database, prospective contractors shall also complete electronic annual representations and certifications at http://orca.bpn.gov. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Quoters must include their Data Universal Numbering System (DUNS) number, in accordance with FAR 52-212.1(j). The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database.

Offers are due no later than April 12, 2013, 8:00 a.m. Eastern Standard Time. Email offers ARE authorized and preferred. The email address is jwinds@bop.gov. FAX: (305) 982-1247

Mail and hand carried quotes should be submitted to the following address:

James W. Winds, Inventory Management Specialist Federal Bureau of Prisons Federal Detention Center 33 NE 4TH Street Miami, FL 33132

Please note: in an effort to reduce unnecessary paper consumption, you are requested to send only those pages necessary to complete your offer. Please do not send pages in which no bids have been placed, etc. If you are registered in ORCA and complete the annual representations, you need only complete paragraph (b) of FAR Provision 52.212-3.

Quotes must be received no later than the time specified as the deadline for receipt of quotes. Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f).

The anticipated date of award is on or before April 19, 2013.

Prospective offerors are also cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. Accordingly, all communications prior to award shall be directed to the Contracting Officer via email to jwinds@bop.gov , in writing at the above address. All questions received will be considered and responses provided, where possible.

Please place any questions you may have in writing and fax them to (305) 982-1247 to my attention or email them to jwinds@bop.gov or mail to the above address. I will consider all questions received and provide responses, where appropriate ( no telephone calls please). Please make sure you have read the cover letter, solicitation and specifications, if the answer is addressed in those documents you will not receive a response. There will be no exceptions to the specifications listed in the solicitation. The procedure for receiving a bid tabulation will be posted on the FEDBIZOPPS web site after all bids are reviewed.

I can be reached at (305) 982-1237

Sincerely, /s/ James W. Winds, Inventory Management Specialist

Enclosure image1.png