CoverLetter3rdQtr2016.docx

U. S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Post Office Box 699

Estill, South Carolina 29918

February 25, 2016

Dear Offeror:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Estill, South Carolina, Contracting Office, for the acquisition of subsistence items for 3rd quarter of fiscal year 2016. This package contains all the necessary information for submitting a request for quote for evaluation.

In submitting the request for quote, offerors should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.

All potential offerors are advised this solicitation includes the clause FAR 52.212-4 (June 2010) Contract Terms and Conditions-Commercial Items. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the System for Award Management http://www.sam.gov database. Offerors should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number in the SAM database. As of January 1, 2005, all potential offerors are required to complete the annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA), which should be completed at http://www.sam.gov. Failure to complete either of these registration procedures outlined in this solicitation, may result in elimination from consideration for award.

Please quote only on those items specified. Do not change the item specified. Do not change the item description or the unit of issue. Do not use phrases such as “Minimum award amount”,“All or none” or any other phrases that would limit the Government from awarding by line item. ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT REJECTING PART OR ALL OF THE QUOTES SUBMITTED.

Offers shall be received on or before the deadline of Thursday, March 10, 2016 at 12:00 p.m. Eastern Standard Time, e-mail mcrews@bop.gov.

PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE E-MAIL LISTED ABOVE. Quotes received after the deadline will not be considered. Please place any questions you may have in writing email them to my attention at mcrews@bop.gov. We will consider all questions received and provide responses, where appropriate.

If you have any other questions, please feel free to call me at (803) 625-4607 ext. 4903.

Sincerely, //s//

Melanie H. Crews, Contract Specialist

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