RFQP03031300077.pdf

Field Acquisition Office 346 Marine Forces Drive Grand Prairie, Texas 75051

November 20, 2013

RE: RFQP03031300077, Optometrist Services Federal Correctional Institution, Edgefield, South Carolina

Dear Quater:

U. S. Department of Justice

Federal Bureau of Prisons

Administration Division

Attached is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the provision of one (1) Optometrist Services for the FCI Edgefield, located in Edgefield, South Carolina. This package contains all necessary information to submit a quote.

In submitting a quote, quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of quotes.

Detailed information regarding the submission of quotes can be located in Section 2 of the solicitation.

Also, please use the form attached to this letter, OF-17, Notice to Offeror, to identify your quote to mailroom personnel.

All potential quoters are advised that this solicitation includes the clause at FAR 52.212-4 for Commercial Items, paragraph (t) Central Contractor Registration (CCR) and quoters should be registered under NAICS code 621320. This clause requires all contractors doing business with the Federal Government to be registered in the CCR database which is linked into the System for Award Management database at www.sam.gov . . Quoters should include their Data Universal Number System (DUNS) number in their quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardees DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Sealed quotes shall be received on or before the deadline of December 13 2013, at 3:00p.m. local Central Time.

Quotes shall be submitted to the following address:

Gary Jackson, Contract Specialist Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Mailed and hand-carried quotes must be delivered to the Contracting Officer or Contract Specialist at the address shown above no later than the time specified as the deadline for receipt of quotes. Quoters wishing to hand-carry quotes must provide written notification to the Contracting Officer, no less than 24 hours in advance of arrival, so that arrangements may be made with base security personnel. The official point of receipt for hand-carried quotes will be in the receptionist=s area on the first floor at the address listed above. Please do not submit quotes to any location other than the one listed above. Quotes received after the deadline will be processed pursuant to FAR 52.212-1(f) . Faxed and e-mailed quotes will not be accepted.

Please place any questions you may have in writing and fax them to (972) 352-4545 to my attention or email at g2jackson@bop.gov. We will consider all questions received and provide responses, where possible.

Sincerely, //s/1

Gary Jackson, Contract Specialist Federal Bureau of Prisons Field Acquisition Office

Enclosure

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OFFER

SOI..ICfTATION NO.

DATE FOR RLCEIPT 01' OFFERS

1tME !' OR RECll.1P'T' OF OFFERS A~ I ~ P~ l

OFi'lCE DF.S.IGNATED TO RECEJVP..Of"''ERS , ttl;"l- :1 41J .• • ] .. -, .. , , , RFQP03031300077 Page 1 of .

SOLICITATION/CONTRACT /ORD'i: FOR COMMERCIAL ITEMS 1. REQUISITI MBER OMB Clearance Control Number:

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30 1103-001 8

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE DATE

RFQP03031300077 10/01 /2013

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE I LOCAL

7. FOR SOLICITATION TIME

INFORMATION CALL: Gary Jackson, FAO Contracting Officer 972-352-4524 10/18/2013 15:00:00

9.1SSUED BY CODE I BFAO 10. THE ACQUISITION IS ~ UNRESTRICTED OR D SET ASIDE: % FOR

Federal Bureau of Prisons D SMALL BUSINESS D WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

Field Acquisition Office D HUBZONE SMALL

SMALL BUSINESS PROGRAM

NAICS: 621320

U.S. Armed Forces Reserve Complex BUSINESS D EDWOSB

346 Marine Forces Drive D SERVICE-DISABLED SIZE STANDARD: DOS VETERAN-OWNED D B(A) Grand Prairie, TX 75051 SMALL BUSINESS

11 . DELIVERY FOR FOB DESTINATION 12. DISCOUNT TERMS 13b. RATING

UNLESS BLOCK IS MARKED

D 13a. THIS CONTRACT IS A

NET30 RATED ORDER UNDER DPAS

~ SEE (15 CFR 700) 14. METHOD OF SOLICITATION

SCHEDULE

0 RFQ D IFB D RFP

15. DELIVER TO CODE BEDG 16. ADMINISTERED BY CODE BEDG

Federal Bureau ofPrisons Federal Bureau ofPrisons FCI Edgefield FCI Edgefield 501 Gary Hill Road 50 1 Gary Hill Road Edgefield, SC 29824 Edgefield, SC 29824

17a. CONTRACTOR/ CODE I I FACILITY I 18a. PAYMENT WILL BE MADE BY CODE BEDG

OFFEROR CODE

Federal Bureau ofPrisons FCI Edgefield 501 Gary Hill Road Edgefield, SC 29824

TELEPHONE NO.

D 17b. CHECK IF REMITIANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICED ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

TO PROVIDE NONPERSONAL OPTOMETRIST

SERVICES IN ACCORDANCE WITH THE

STATEMENT OF WORK.

See Continuation Sheet(s) { Use Reverse and/or Affach Addil ional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52 .212-1 , 52 .212-4. FAR 52.212-3 AND 52.212-5 ARE ATIACHED. ADDENDA X ARE ARE NOT ATIACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4 . 52.212-5 IS ATIACHED. ADDENDA r= ARE i= ARE NOT ATIACHED

D 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

D 29. AWARD OF CONTRACT: REF. OFFER DATED .

YOUR OFFER ON SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

Gary Jackson

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA · FAR (48 CFR) 53 .212

I

RFQP03031300077 Page 2 of

19. 20. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES UNIT PRICE AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

D RECEIVED D INSPECTED D ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:-------------

32b. SIGNATURE OF AUTHORIZED GOVERNMENT 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g . E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED 36. PAYMENT 37. CHECK NUMBER

CORRECT FOR D COMPLETE D PARTIAL OFINAL

I PARTIAL I I FINAL

38. S/R ACCOUNT NUMBER 39. SiR VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MMIDD) 142d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Section

I

Table of Contents Description

Solicitation/Contract Form ... ooooooooooooooooooooo oo ooooooooo oo oo oo ···· ·oo oo oo•oo oo oo ooooooooooo oo oooooooooo oooo .ooooooo oo oooooooooo oooo oooo oo ooOO•oooo oooOO OOoo I Commodity or Services Schedule . 00.00 00 00.00 00 00 ... .. 00 00 00 00.00 00 000 00 00 00.00 00 00 oooo·. 00 00 .00 00.00 00 .00 00 00.00 00 00 00 00 000 ...... oo· 0000 00 00 000 00 000 00 000. 4 CONTINUATION OF SF 1449 BLOCK 19, 20, 21, 22, 23 , and 24 oooooooooooo oooooooooo oo oooooooooo oo oo oooo oo oooooo oooooo oo oooooooooooo 5 Statement of Work .. ooooooooooooooooooooooooooooooooooooooooooooooo· •• oooooooooooooooooo ooooooo··· oooo ooo ooooooooo ooo ooooooooooo ····· oooo oooooo •oooooooooooooooooo .. 5 Contract Clauses 52.216-18 Ordering (Oct 1995) ....... .. .................. .... ..... ..... ... 00 .... .... 00 .... .... 00 ........ .. ............. 00 .. 00 00 000 52.216-19 Order Limitations (Oct 1995) 00 00 00 00 ........ 00 00 00 00 00 .... 00 00 00 00 .. .. 00 00 oooo .. 00 00 00 00 00 00 0000 00 00 00 00 00 00 00 00 00 00 00 00000000 00 00 00000 9

52.2 16-21 Requirements (Oct 1995) 0000 0000 0000 00 00 00 000000000000 00 00 00 000000 00 00 00000000 00 0000 0000 00 00 000000 0000 000000 00 00 00000000000000 00 00000000 00 9 52.217-8 Option to Extend Services (Nov 1999) oooooooo oooooooo oo ooooooooooooooooooooooooooooo oooo oo oooooooooooooooooooooooo oooo oo oo ooooooo iO 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 0000 00 00 00000000 00 00 000000000000 00 .... 00 00 00 00 00 000000000000 oooooo. l 0 52.24-403-70 Notice of Contractor Personnel Security Requirements (Oct 2005) oo oooooooooooooooooooooo oooooo oooooo ooooooooooool 0 52.27-103-72 DOJ Contractor Residency Requirement Bureau of Prisons (June 2004) ooooooooooooooooooooooo oooooooooooooooo.l3 52.224-1 02(b) Information Resellers or Date Brokers (Mar 2008) 00 0000 00 00 000000 00 00 00000000 00 00 00 00 oooo oo oo oooooooooo 00 00 0000000000 00. 13 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) oooooooooooo oo oooooooooooooooooooooo oooo oooooo oooooo oo oo oooo. l3 52.237-7 Indemnification and Medical Liability Insurance (Jan 1997) oooo oooooooooo oooo oooooooooooooooooooooooooo oo oooooooooooo l3 52 .218-000 Continuing Contract Performance During a Pandemic

Influenza or Other National Emergency (May 2008) 00 00 00 0000 00 00 00 000000 00 00 00 00 000000 0000 oooooooooooooooooooooooo 00 0000. 14 52.224-1 02(a) Security of Systems and Data Including Personally Identifiable

Information (Mar 2008) oo.oo oo oo ooooooooo• ••ooooooooooooooo oo•oo •oooooo oo ooooo .. oooo oo.oooo oooooooooooooooooooooooooooooooo ooooo oo oo oooooo l4 BOP Clause Evaluation of Contractor Performance Utilizing CPARS (April 20 II) .... .. 00 00 0000 0000 000000 000000000000 00 00 .17 DJAR-AGD-04-1 0-006 Department of Justice Order 2640-2F (Nov 2008) oooooo oooooooooooooooooooooo oooooooooooooooooooooooooo oo. l7 2852.233-70 Unsafe Conditions Due to the Presence of Hazardous Material (June 1996) oooo oooooo oooooooooooooooooooooo.l7 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (Aug 20 12) oo oooo oooooooooooooooooooooo l8 52.212-5 Contract Terms and Conditions Required to Implement Statues or

Executive Orders- -Commercial Items (Oct 20 13) oooooooooooooooooooooooooooooooooooooooo oo oooooo oooooo oooooooooooooooooo. l8 List of Attachments ooooooo oooooooooooooooooooooooooooooooooooooooooooooooooo·••ooooooooooo oooooo .. oooo.oo ..... .. . oo ... ooooooooooooooooooooo ooooooooooooooo00 00000000024

Special Contract Conditions Solicitation Provisions

ADDENDUM TO FAR 52.212-1, Instructions to Offerors-- Commercial Items (Feb 2012) 00000000000000000 000 00 00 00 00028

5.1 TAILORING. oo. oooo ooooo oo ooo oo ooooooooooooo •oooo ooooooo ooooooooooo ooooo oooo oooooooooooo oo ·oo· oooo.ooooooooooooooooooooooooooooooooooooooooooooo·oo oo oo ·oo ·oo·28 52.216-1 Type of Contract (Apr 1984)oooo oooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooo oooooo oooo oooooo oooooo oooooooo oooooo .30 52.233-2 Service of Protest (Sep 2006) oo oo•oooooooooooooooooooo oo ooooooo ooooo oooooooo oo ooooooooooooooooooooooooooooooooooooo oo ooo ooooooooo .. . JO 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998) 00000000 0000 000000 0000000000000000000000000000.31 52.27-103-71 Faith-Based and Community-Based Organization (Aug 2005) oooooooooooooooooooooooo oo oooo oo oo oooo oo oo oooooooooo.32 52 .209-5 Certification Regarding Responsibility Matters (Apr 20 I 0) oooooooooooooooooooooooooooooooooooooooooooooooooooooooo.32 52.209-7 Information Regarding Responsibility Matters (Feb 20 12)oooooooo oo ooooooooooooooooooooo ooooooooooo•oo oo oo oo oo oooo oo34

5.2 Business Management Questionnaire oo•oooooooo ooo oooooooooooo oo oooooo ooooooooooooooooooooooooooooooooooooooooooooooooooooooo .. 35

5.3 Subcontract Certification OOOO ooOooOOOOoooooooooooo oooo oooooooooo ooooooo oo·oo·· · .. ·oo oo ooooooooooooooooooooooooooooooooooooooooooooooooo.3 7 52.212-3 Offeror Representations and Certifications (Sept 20 13) ooooooooooooo oo oooooooooooooooooooooooooooooooooooo oo oooooooo oo37

Section 2 -Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM SUPPLIES/SERVICES QUANTITY UNIT UNIT AMOUNT

NO. PRICE

0001 Provide Optometrist Services for FCI Edgefield, SC

Base Year: Effective Date of Award (EDOA) through 12 months from EDOA, Per Session (Estimated 240 ss $ $ Maximum)(Session = Hour)

Total for Base Year

Option Year 1: 13 months through 24 months from 0002 EDOA, Emergency/Per Session (Estimated 240 ss $ $

Maximum)(Session = Hour)

Total for Option Year 1

Option Year 2: 25 months through 36 months from 0003 EDOA, Emergency/Per Session (Estimated 240 ss $ $

Maximum)(Session = Hour)

Total for Option Year 2

Option Year 3: 37 months through 48 months from 0004 EDOA, Emergency/Per Session (Estimated 240 ss $ $

Maximum)(Session = Hour)

Total for Option Year 3

Option Year 4: 49 months through 60 months from 0005 EDOA, Emergency/Per Session (Estimated 240 ss $ $

Maximum)(Session = Hour)

Total for Option Year 4

Total for the Base Year and 4 Option Years

CONTINUATION OF SF1449, page 1- Block 1: RP# 0312-13; Block 10: Size Standard: 7.0 Million; Block 25: Funds to be obligated by individual delivery/task orders.

2.0 CONTINUATION OF SF1449 BLOCK 19, 20, 21, 22, 23, AND 24

The Contractor shall provide non-personal services, upon request by the institution as detailed in the Statement of Work (SOW). The Government reserves the right to award without discussion. Therefore, each initial offer should contain the offeror's best terms from a cost or price standpoint. Services are required to be provided in accordance with the SOW. Offerors are required to submit, as a part of their proposal , a completed copy- SCHEDULE OF SUPPLIES/SERVICES, inclusive of the base year and all option years.

PRICING METHODOLOGY: The quantity of services to be provided by the Contractor is estimated above in Section 2.

These estimates are not a representation to an offeror or contractor that the estimated quantities will be required or ordered, or that conditions affecting the requirements will remain stable or normal. Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract. "Pursuant to FAR 17.203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), offerors may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

STATEMENT OF WORK- Optometrist Services

INTRODUCTION

The Contractor will provide specialty medical services in Optometry for the inmate population of the Federal Correctional Institution/Satellite Prison Camp, Edgefield, South Carolina. The Contractor shall be certified in Optometry and possess a current license to practice in this geographic area.

This is a non-personal health services contract, as defined in FAR 3 7.10 1, under which the contractor is an independent contractor; the Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical , professional aspects of services rendered (e.g., professional judgements, diagnosis for specific medical treatments); the contractor is required to indemnify the Government for any liability producing act or omission by the contractor, its employees, and agents occurring during contract performance; the contractor is required to ensure that its subcontracts for provisions of health care services, contain the requirements ofthe clause at 52.237-7, including the maintenance of medical liability insurance. This is a contractual arrangement and not a personnel appointment to a Federal Civil Service position. Payment shall be based on the provision of an end product, or the accomplishment of a specific task.

The results to be obtained, will be entirely within the contractor's own unsupervised determination, and the contractor will not be subject to Government supervision.

1. PLACE OF PERFORMANCE:

The services will be provided at the Federal Correctional Institution I Satellite Prison Camp at 501 Gary Hill Road, Edgefield, South Carolina, 29824. Services will be scheduled as far in advance as possible. If services need to be performed outside of the FCIISPC Edgefield, these services must be authorized by the Health Services Administrator prior to performance.

2. PERIOD OF PERFORMANCE:

The proposed contract resulting from this solicitation, will be for a base year, and includes the possibility of four ( 4) unilaterally exercised option years, for a possible five (5) year contract. The Government is not obligated to exercise any of the option years. The base period of performance will be from Date of Award or October 1, 2013, whichever is later, through September 30, 2018, to the contractor who conforms to the solicitation considering price and past performance.

3. SCOPE OF WORK:

The contract Optometrist will examine an estimated 4 inmate patients per hour at the FCIISCP. The contractor shall provide examinations to include, but not limited to : visual acuity; evaluation of visual fields; testing of ocular movements; inspection of the ocular structures; testing of nerve reflexes ; tonometry; retinocoscopy and manifest refraction with best corrected acuity, slit lamp examination; dilated fundoscopy examinations with indirect ophthalmoscopy; removal of rust/foreign body, and recommend treatment(s) to the institution medical staff on cases involving eye diseases problems such as Glaucoma.

The contractor shall provide a written report on all patients referred for evaluation, and will include recommendations for further diagnostic testing and/or treatment(s). The written reports shall be prepared in black ink and legible to include, but not limited to: diagnosis; physical findings; recommendation for treatment(s), necessary follow up care, and prescription for corrective lenses, as appropriate. All recommendations will be made to the institution Clinical Director, who shall retain professional responsibility for patients referred.

No medications will be recommended that are not part of the formulary at FCIISPC Edgefield pharmacy. The contractor will discuss care, treatment plans, or medications with the Clinical Director prior to implementation.

Under special circumstances, the Clinical Director will give consideration for non-formulary medications. This will not be the rule, but the exception. Additionally, the contractor will notify the Clinical Director of the need to perform additional laboratory tests, x-rays, or outside consultations. Failure to seek authorization from the Clinical Director for additional services could result in non-payment for these services.

Our mandatory source for eyeglasses is the Federal Prisons Industries, Unicor Optics Division.

The manner and method of performance outlined in this statement of work are the sole responsibility and within the sole discretion of the contractor, provided, the contractor performs in accordance with the standards and .practices consistent with acceptable medical care. Specific services shall be conveniently available to meet the needs of patients as determined by the institution medical staff.

4. SPECIFIC REQUIREMENTS:

The contractor must be a licensed optometrist in the State of South Carolina. He/she must be a graduate of an accredited university, with a degree in optometry. At a minimum, the contractor must be eligible for board certification. The contractor, by virtue of years of private practice and specialized training in prosthetics/contact lenses, has acquired sufficient patient assessment skills to perform according to local community standards.

The contractor must maintain and provide proof of a valid license to practice optometry in the State of South Carolina. He/she must provide a copy of his/her degree in optometry. He/she must maintain and provide proof of medical liability insurance. These must accompany the original bid package submitted for consideration.

In accordance with the Federal Acquisition Regulation (FAR) 37.401(d), and FAR clause 52.237-7, Indemnification and Medical Liability Lnsurance, the contractor shall maintain and provide medical liability insurance, in a coverage amount acceptable to the contracting officer, which is not less than the amount normally prevailing within the local community for the medical specialty concerned.

The contractor shall attend the Institution Familiarization Program as required by policy. This will be coordinated by the Health Services Administrator.

5. AVAILABILITY OF SERVICES:

The services will be provided at least once a week at approximately 5 hours per week, depending on the number of eye examinations pending. Services will be arranged Monday through Friday, during the regular working hours 8:00a.m. through 3:00p.m., excluding Federal Holiday's and weekends. The specific days shall be mutually agreed upon by the contractor and the Health Services Administrator due to the scheduling of the inmate population. Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or security in nature. In the event that services require cancellation due to security or other reasonable reasons, we are not going to compensate the contractor. The contractor shall establish a normal work week schedule for the duration of the contract. The contractor will be required to provide a written request for extension of hours or change in work days to the Contracting Officer. Work hours and work days may be altered only with a ( 48) hour advance approval of the Contracting Officer. The contractor is to allow time each workday to process in and out. [t can take up to thirty (30) minutes to check in or out and the contractor should not wait until 3:00p.m. to close their operation for the day.

6. EQUIPMENT AND SUPPLIES:

All necessary equipment and supplies required to perform the requested services will be furni shed by FCI/SPC Edgefield. The contractor will use medications available on our formulary, or submit a written request to the Clinical Director as to why the medication available will not work. The Clinical Director will make the final decision on medications used at FCI/SPC Edgefield . The contractor shall wear professional attire. The contractor will not be permitted to wear blue jeans in the institution. T-shirts, sneakers or sandals are not acceptable. The contractor shall not be permitted to wear khaki or fo rest green clothing due to this being the wardrobe of the inmate population at the FCI/SCP.

7. PATIENT MANAGEMENT:

Inmate patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin or religion. Services provided under the sponsorship of the contractor shall be departments/services of the medical or dental department. Staffing shall be commensurate with the expected needs of patients and within the scope of services offered. He/she is to be constantly aware of security and maintain a professional relationship with the inmates at all times. Any violations of the institution rules and regulations are to be brought, immediately to the attention of an appointed Government employee for prompt, proper action .

8. SECURITY:

The contractor must agree to adhere to all regulations prescribed by FCI/SFPC Edgefield for the safety, custody and conduct of inmate/patients. FCI/SPC Edgefield shall be responsible for maintaining security of inmates referred by FCI/SPC Edgefield staff and/or approved contract guard services as determined by the Chief Correctional Services Supervisor or his/her designee. The safety and well-being of other patients serviced by the contractor must remain a priority consideration at all times. The custody of Federal inmates remains the primary responsibility of the designated facili ty (i .e. FCI/SPC Edgefield, South Carolina).

All contractors shall file written consent to the Federal Bureau of Prisons to conduct a National Crime Information Center (NCIC) check, name check, fingerprinting check (FD-258), and urinalysis. The contractor shall complete an OF-306 (Declaration for Federal Employment, and appropriate resume or optional application) form, complete a Contract Pre-employment form, and Release of Information form, prior to rendering services within the FCI/SPC. ANY CONTRACTOR OR EMPLOYEE OF A

CONTRACTOR THAT DOES NOT RECEIVE A SATISFACTORY REPORT SHALL NOT BE

PERMITTED TO RENDER SERVICES.

***NOTE*** The Information Security officer has determined that the Optometrist may come in contact with information that is considered "Sensitive-Limited Official Use" through eithet· advertant or inadvetiant means. Therefore, the contractor must complete a SF -85, Questionnaire for Non-Sensitive Positions available from the 'FCI Edgefield Human Resources department. The contractor will have a National Agency Check and Inquiries completed in addition to any previously stated security requirements. Each technician must have a case number on file by the Human Resources Department from the Office of Personnel Management prior to the issuance of a contractor badge. The contractor badge must be issued prior to the beginning of any work as stated.

9. PAYMENT OF SERVICES:

The contractor will be responsible to sign the log of Medical Consultant Visits Form BP-352(6), which will be located in the Medical Records Department of the Health Services Unit. The contractor will be required to record in the log, the date of service, time of arrival , and departure. Additionally, the contractor shall supply the Health Services Administrator or Clinical Director with a written report about the inmate(s) seen and place visited with the correspondent time frame. This information is required for proper payment of services.

Payments shall be made in accordance with F.A.R. Clause 52.232-25 Prompt Payment (MAR 1994), and 52.232-34 Mandatory Information for Electronic Funds Transfer (EFT) Payment (AUG 1996).

Section 3 -Contract Clause

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Feb 2012)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4

Clauses bv Ref, - · -- ·--

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far

Clause Title 52.204-4 Printed or Copied Double-Sided on Recycled Paper (May 2011) 52.204-9 Personal Identity Verification of Contract Personnel (Jan 2011) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.228-5 Insurance- Work on a Government Installation (Jan 1997) 52.232-18 Availability of Funds (Apr 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Oct 2010) 52.239-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.203-3 Gratuities (APR 1984) 52.242-13 Bankruptcy (JUL 1995) 52.204-7 System for Award Management (JUL 2013) 52.222-17 Nondisplacement of Qualified Workers (JAN 2013)

Clauses by Full Text

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the first day of the effective contract period through the last day of the effective contract period.

(b) All delivery orders or task orders are subject to the terms and conditions of th is contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

[End of clause]

52.216-19 Order Limitations (Oct 1995)

a) Minimum order. When the Government requires supplies or services covered by this contract less than one session , the Government is not obligated to purchase, nor is the Contractor obligated to furnish , those suppl ies or services under the contract.

Page 8 of37

(b) Maximum order. The Contractor is not obligated to honor-

(1 ) Any order for a single item in excess of the estimated quantities with in the current performance period as identified in Section 2;

(2) Any order for a combination of items in excess of the estimated quantities within the current performance period as identified in Section 2; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)) , the Government is not required to order a part of any one requirement from the Contractor if that requ irement exceeds the maximum-order limitations in paragraph (b) of this section .

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b) , unless that order (or orders) is returned to the ordering office within 7 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

[End of clause]

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated , in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as th is contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order provid ing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of the effective contract period.

[End of clause]

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to the expiration of the current performance period .

(End of Clause]

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

a) The Government may extend the term of this contract by written notice to the Contractor prior to the expiration of the current performance period ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option , the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, but excluding the exercise of any option under the clause 52.217-8, Option to Extend Services, which is incorporated into this contract in full text, shall not exceed 5 years.

(End of clause]

52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005)

Compliance with Homeland Security Presidential Directive-12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201) 1 entitled "Personal Identification Verification (PIV) for Federal Employees and Contractors," Phase 1.1 . Long-Term Contractor Personnel :

In order to be compliant with HSPD-12/PIV I, the following investigative requirements must be met for each new long-term 2 contractor employee whose background investigation (BI) process begins on or after October 27, 2005:

a. Contractor Personnel must present two forms of identification in original form prior to badge issuance (acceptable documents are listed in Form 1-9, OMB No. 1615-0047, "Employment Eligibility Verification ," and at least one document must be a valid State or Federal government-issued picture I D) ;

b. Contractor Personnel must appear in person at least once before a DOJ official who is responsible for checking the identification documents. This identity proofing must be completed sometime during the clearance process but prior to badge issuance and must be documented by the DOJ official ;

c. Contractor Personnel must undergo a Bl commensurate with the designated risk level associated with the duties of each position. Outlined below are the minimum Bl requirements for each risk level :

• High Risk- Background Investigation (5 year scope)

• Moderate Risk- Limited Background Investigation (LBI) or Minimum Background Investigation (MBI)

• Low Risk- National Agency Check with Inquiries (NACI) investigation

d. The pre-appointment Bl waiver requirements for all position sensitivity levels are a:

1) Favorable review of the security questionnaire form ; 2) Favorable fingerprint results ; 3) Favorable credit report, if required ;34) Waiver request memorandum, including both the Office of Personnel Management schedule date and position sensitivity/risk level ; and 5) Favorable review of the National Agency Check (NAC) 4 portion of the applicable Bl that is determined by position sensitivity/risk level.

A badge may be issued following approval of the above waiver requirements. If the NAC is not received within five days of OPM's scheduling date, the badge can be issued based on a favorable review of the Security Questionnaire and the Federal Bureau of Investigation Criminal History Check (i.e., fingerprint check results) . e.

Badge re-validation will occur once the investigation is completed and favorably adjudicated. If the Bl results so justify, badges issued under these procedures will be suspended or revoked . 2. Short-Term Contractor Personnel:

Page 10 of37

It is the policy of the DOJ that short-term contractors having access to DOJ information systems and/or DOJ facilities or space for six months or fewer are subject to the identity proofing requirements listed in items 1 a. and 1 b.

above. The pre-appointment waiver requirements for short-term contractors are:

a. Favorable review of the security questionnaire form; b. Favorable fingerprint results; c. Favorable credit report, if required ;5 and d. Waiver request memorandum indicating both the position sensitivity/risk level and the duration of the appointment. The commensurate 81 does not need to be initiated .

A badge may be issued following approval of the above waiver requirements and the badge will expire six months from the date of issuance. This process can only be used once for a short-term contractor in a twelve month period.

This will ensure that any consecutive short-term appointments are subject to the full PIV-1 identity proofing process.

For example, if a contractor employee requires daily access for a three or four-week period, this contractor would be cleared according to the above short-term requirements. However, if a second request is submitted for the same contractor employee within a twelve-month period for the purpose of extending the initial contract or for employment under a totally different contract for another three or four-week period, this contractor would now be considered "long-term" and must be cleared according to the long-term requirements as stated in this interim policy.

3. Intermittent Contractors:

An exception to the above-mentioned short-term requirements would be intermittent contractors.

a. For purposes of this policy, "intermittent" is defined as those contractor employees needing access to DOJ information systems and/or DOJ facilities or space for a maximum of one day per week, regardless of the duration of the required intermittent access. For example, the water delivery contractor that delivers water one time each week and is working on a one-year contract.

b. Contractors requiring intermittent access should follow the Department's escort policy. Please reference the August 11 , 2004, and January 29, 2001 , Department Security Officer policy memoranda that conveys the requirements for contractor facility escorted access.

c. Due to extenuating circumstances, if a component requests unescorted access or DOJ IT system access for an intermittent contractor, the same pre-employment background investigation waiver requirements that apply to short term contractors are required .

d. If an intermittent contractor is approved for unescorted access, the contractor will only be issued a daily badge.

The daily badge will be issued upon entrance into a DOJ facility or space and must be returned upon exiting the same facility or space.

e. If an intermittent contractor is approved for unescorted access, the approval will not exceed one year. If the intermittent contractor requires unescorted access beyond one year, the contractor will need to be re-approved each year.

4. An individual transferring from another department or agency shall not be re-adjudicated provided the individual has a current (within the last five years) , favorably adjudicated 81 meeting HSPD-12 and DOJ's 81 requirements.

5. The DOJ's current escorted contractor policy remains unchanged by this acquisition notice.

Notes:

1. FIPS 201 is available at: www.csrc.nist.gov/publications/fips/fips201/FI PS-201 -022505. pdf

2. Under HSPD-12, long-term contractors are contractors having access to DOJ information systems and/or DOJ facilities or space for six months or longer. The PIV-1 identity proofing process, including initiation and adjudication of the required background investigation , is required for all new long-term contractors regardless of whether it is the current practice to issue a badge. The second phase of HSPD-12 implementation (PIV-11) requires badge issuance to all affected long-term contractors.

3. For contractors in position sensitivity/risk levels above level 1, a favorable review of a credit check is required as part of the pre-appointment waiver package.

4. In order to avoid a delay in the hiring process, components should request an Advance NAC Report when initiating investigations to OPM. Per OPM ' s instructions, to obtain an Advance NAC Report, a Code" 3" must be placed in block" B "of the" Agency Use Only" section of the investigative form. This report is available for all case types.

5.For contractors in position sensitivity/risk levels above level1 , a favorable review of a credit check is required as part of the pre-appointment waiver package.

[End of Clause]

52.27-103-72 DOJ Contractor Residency Requirement Bureau of Prisons (Jun 2004)

For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services must have:

1. Legally resided in the United States (U .S.); 2. worked for the U.S. overseas in a Federal or military capacity; or 3.

been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen , they must be from a country allied with the U.S. The following website provides current information regarding allied countries: Http://www.opm.gov/employ/html/citizen .htm

By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction.

[End of Clause]

52.224-102(b) Information Resellers or Data Brokers (Mar 2008)

Under this contract, the Department obtains personally identifiable information about individuals from the contractor. The contractor hereby certifies that it has a security policy in place which contains procedures to promptly notify any individual whose personally identifiable information (as defined by OMB) was, or is reasonably believed to have been, lost or acquired by an unauthorized person while the data that originated with the Department, or reflects sensitive law enforcement or national security interest in the data, the contractor shall notify the Department Contracting Officer so that the Department may determine whether notification would impeded a law enforcement investigation or jeopardize national security. In such cases, the contractor shall not notify the individuals until it received further instruction from the Department.

[End of Clause]

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond September 30 of the base year or any option year exercised. The Government's obligation for performance of this contract beyond that date is contingent upon the availabil ity of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the base year or any option year exercised , until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

[Edna of Clause]

52.237-7 Indemnification and Medical Liability Insurance (Jan 1997)

(a) It is expressly agreed and understood that this is a nonpersonal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101 , under which the professional services rendered by the Contractor are rendered in its capacity as an independent contractor.

The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered , including by example, the Contractor's professional medical judgment, diagnosis, or specific medical treatments. The Contractor shall be solely liable for and expressly agrees to .indemnify the Government with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence:

*$1 ,000,000/$3,000,000.

(b) An apparently successful offeror, upon request by the Contracting Officer, shall furnish prior to contract award evidence of its insurability concerning the medical liability insurance required by paragraph (a) of this clause.

(c) Liability insurance may be on either an occurrences basis or on a claims-made basis. If the policy is on a claims made basis, an extended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided.

(d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract.

If the insurance is on a claims-made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such endorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer.

(e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If, during the performance period of the contract the Contractor changes insurance providers, the Contractor must provide evidence that the Government will be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies.

(f) The Contractor shall insert the substance of this clause, including this paragraph (f) , in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of and maintain insurance in accordance with paragraph (a) of this clause. At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contracting Officer evidence of such insurance.

[End of clause)

52.218-000 Continuing Contract Performance During a Pandemic Influenza or Other National Emergency (May 2008)

Continuing Contract Performance During a Pandemic Influenza or other National Emergency

During a Pandemic or other emergency we understand that our contractor workforce will experience the same high levels of absenteeism as our federal employees. Although the Excusable Delays and Termination for Default clauses used in government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, we expect our contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods.

The Office of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure the continuity of operations during emergency periods. This guidance is also applicable to our contract workforce. Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situation.

Page 13 of3 7

The types of actions a federal contractor should reasonably take to help ensure performance are:

Encourage employees to get inoculations or follow other preventive measures as advised by the public health service.

Contractors should cross-train workers as backup for all positions performing critical services. This is particularly important for work such as guard services where telework is not an option.

• Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful remote work in an emergency.

• Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency.

Establish communication processes to notify employees of activation of this plan .

•…