SOW_revised.docx

STATEMENT OF WORK SOLID WASTE TRANSPORTATION AND DISPOSAL

Introduction:

The Federal Bureau of Prisons, Field Acquisition Office in Grand Prairie, Texas, intends to make a single award for the provision of Solid Waste Removal for the Federal Correction Institution (FCI) and the Federal Satellite Low (FSL) located in Elkton, Ohio.

Place of Performance:

FCI/FSL Elkton 8730 Scroggs Road Elkton, Ohio 44415

Description of Services The contractor shall provide four (4) 32 cubic yard self-contained trash compactors. One compactor shall be placed at the Federal Correctional Institution (FCI). The contractor shall pull this compactor an estimated 156 times per year (3 times per week). The second compactor shall be placed at the Federal Satellite Low (FSL). The contractor shall pull this compactor an estimated 52 times per year (1 time per week). The third compactor shall be placed at the Outside Facilities Area. This contractor shall pull this compactor 12 times per year (1 time per month.) The fourth compactor will be the revolving compactor and shall be stored onsite at the directions of the Contracting Officer’s Representative (COR). When one of the other three compactors is removed from the grounds, the revolving compactor will be put in its place.

The compactors must be watertight and contain a hydraulic ram internally. The containers shall be serviceable to the requirements of the correctional environment. The containers must be suitable for cold weather operations and must be leak proof and suitable for wet garbage. The contractor will supply all equipment, supplies, hydraulic fluid, compactor containers and controls. All electrically operated equipment furnished hereunder must be equipped so as to provide thermal overload protection. In addition, all machines furnished hereunder must be equipped with all necessary safety devices which must be maintained in operating condition at all times and must be listed by Underwriter’s Laboratories. All equipment must be identified with a control number. Also, equipment must be constructed or installed so as to prevent seepage and accumulation of debris underneath.

The Contractor shall provide services that include; transportation, collection, labor, and equipment necessary for the removal and disposal of solid waste, trash, refuse and debris from FCI/FSL Elkton to a disposal site (landfill) approved by the State of Ohio, which is in full compliance with all Federal, State and local guidelines, codes and laws. The Contractor shall be responsible for all trash, garbage and debris spilled from any container during the pulling and hauling process. All material in the containers becomes the property of the Contractor upon removal from Federal property and is the responsibility of the Contractor to dispose of the material in a lawful and proper manner. All equipment shall remain the property and responsibility of the contractor.

Schedule:

The following will be the schedule for compactor pulls:

Compactor at FCI: Tuesday, Thursday, and Saturday at 5:00 a.m.

Compactor at FSL: Thursday at 5:00 a.m.

Outside Facilities compactor: Shall be pulled on a “will call” basis.

The contractor shall arrive to the institution at least one half hour before pickup time on the compactors located within the secured perimeter.

The above schedule is subject to change based on the needs of FCI/FSL Elkton. If a scheduled pickup falls on a Federal Holiday, the pickup must be made the first business day following the regularly scheduled day and time.

If the containers or compactors become full prior to the scheduled pickup day, the Contractor will be notified by the COR or the Contracting Officer (CO) when special pickups are required. Special pickups will be on a “will call” basis. Special pickups could be any day of the week, Monday through Friday. The time frame for special pickups shall be made in agreement with the “will call” instructions of the COR/CO or within twenty-four (24) hours of the “will call”.

At any time that the contractor is unable to pull the compactors as scheduled due to unforeseen circumstances caused by the Bureau of Prisons, the contractor will be compensated at the rate specified in the contract.

Risk of Loss:

The contractor assumes the full risk of and responsibility for any loss, destruction or damage occurring to the trash removal equipment, components or containers, except such loss or damage as may be attributable to FCI/FSL Elkton by reason of the negligence of its employees while acting within the scope of their employment.

Invoicing:

The contractor will provide copies of all receipts related to the trash disposal. Receipts must include weight of the trash dumped and must be sent to the COR no later than the fifth working day of the following month after service.

The contract will be monitored each time service is provided primarily by the COR. The Contractor shall be liable for any damage to Government property during pickups. The Contractor shall submit one combined itemized invoice identifying specific containers and their charges. Additional pickups will be paid monthly after services are rendered and an invoice is submitted.

Security:

The contractor shall maintain full compliance with the institution’s regulations and policy while engaged in the trash removal process. The Contractor’s equipment and vehicles shall keep the driveways and entrances serving the premises clear and passable by the institutional and emergency vehicles at all times.

All automotive type vehicles, i.e., passenger cars and trucks, or other mechanized/motorized equipment when parked and unattended shall be locked/disabled to prevent unauthorized use. The contractor shall not leave any such vehicle/equipment running while unattended.

All incoming and outgoing vehicles will be searched by a Bureau of Prisons employee. Institution officers must be able to inspect the entire vehicle to his/her satisfaction that contraband is not being introduced into the institution and to prevent an escape.

Safety Reports:

Reporting accidents; prepare and submit reports of significant accidents at the site and anywhere on the institution property. A significant accident is defined to include events that pose a security breech, damage to Government Property and/or any injury. Record and document date and actions.

Sanitation:

During the trash removal process at the pickup sites and disposal route on Government Property, the contractor shall keep the area adjacent to the containers clean of debris. Clean and perform maintenance on containers/compactors as necessary.

Tool Control:

All tools will be inventoried entering and exiting the institution by a Bureau of Prisons employee.

Institution Orientation Training:

The Contractor and its’ staff agree to adhere to all regulations prescribed by the institutions in regards to the safety, custody, and conduct of inmates. The Bureau of Prisons requires all non-employees to sign in and out of the institution for security reasons. In addition, each Contractor employee must attend an approximate four (4) hour orientation program at the institution and a “refresher” orientation must be completed annually. The purpose of this program is to familiarize Contractor employees with the institution’s operations, the institution, and general rules of conduct and procedures inside the institution. The Contractor’s cost for Contract staff to attend training shall be the responsibility of the Contractor. Contractor staff shall adhere to all institution regulations regarding conduct and performance. Contractor staff will be allowed access to the institution at the sole discretion of the Chief Executive Officer (CEO). Any individual performing under this contract may be removed if it becomes apparent that his/her conduct does not reflect the conduct of that prescribed for those people performing under non-personal service contract. The Contractor’s personnel will be required to record the date of service, time of arrival, and departure in the log. Items brought into the institution will be searched and scanned as needed.