RFQ-DC-15-00182_Att_7_Student_Ack.docx

RFQ-DC-15-00182

ATTACHMENT 7

***THE STUDENT CONTRACTOR WHO IS SELECTED BY EPA WILL BE REQUIRED TO COMPLETE THIS ACKNOWLEDGMENT PRIOR TO PERFORMING WORK AS A GOVERNMENT CONTRACTOR. THE FORM DOES NOT NEED TO BE SIGNED UNTIL A STUDENT IS NOTIFIED THAT HE/SHE HAS BEEN AWARDED A PURCHASE ORDER FOR WORK AS A STUDENT CONTRACTOR***

Student Acknowledgment of Special Terms The student contractor acknowledges that he/she fully understands and accepts the following special terms of this order:

A. The U.S. Government shall be responsible under the provisions of Chapter 81 of Title 5, United States Code for compensating the student in the same manner as a federal employee for any injury suffered while performing services under this order.

B. The student shall be protected from personal common law tort liability for damages to third persons arising out of his/her work under this order under the same broad based immunity provided to federal employees under the Federal Tort Claims Act [28 U.S.C 2671 et. seq., 28 U.S.C. 2401(b) and 28 U.S.C. 1346(b)] as implemented in 43 Code of Federal Regulations, Part 22 Subpart B. This protection shall not apply to claims brought against the student for money damages for a violation of the Constitution or for violation of a statute of the United States under which such action against an individual is otherwise authorized, and shall not apply to damages that are the result of unauthorized or expressly prohibited actions or gross negligence on his/her part.

C. For all other legal and tax purposes, the student shall be regarded as an independent contractor.

D. Payments for services performed under this order are reportable and taxable as earned income.

1. Federal, State or local income taxes will not be deducted by EPA from payments made under this order. As a self-employed individual, the student contractor is responsible for payment of all such taxes on income received under this order.

2. No Social Security (FICA) or Medicare taxes will be deducted by EPA from payments made under this order. As a self-employed individual, the student shall be responsible for payment of all such taxes on income received under this order.

3. EPA’s Office of Chief Financial Officer will report the total amount paid under this order to the U.S. Internal Revenue Service on a Standard Form 1099 at the end of the calendar year. The student contractor is not considered an employee and will not receive a W-2 form.

E. In order for EPA to process payment to the student contractor, the student contractor must have a checking or savings account at a financial institution that will accept direct deposits of Federal funds through Electronic Funds Transfer (EFT).

F. Students shall be issued a building pass (ID Card) and /or parking permit. These items must be returned to EPA at the completion of the purchase order. Prior to obtaining a building pass, the student or recent graduate is required to undergo a background check and suitability determination. If a background check reveals that the student or recent graduate represents a risk to the interest of the EPA, the purchase order will be terminated immediately.

G. If the student will be given access to EPA computers, he/she shall be required to complete computer security awareness training and to comply with the EPA Policies for Information Resources Management. Irresponsible use of network passwords or other unacceptable security violations will result in termination of access to EPA Computers and may result in termination of this order.

H. Each student contractor should avoid any outside activity or employment that creates a real or apparent conflict with his/her EPA work assignment. When there is doubt about the propriety of outside activities or employment, the student or recent graduate should consult with his/her Contracting Officer's Representative. Student contractors will observe regulations governing conflict of interest, standards of ethical conduct, lobbying and soliciting funds, and gifts from outside sources, in the same manner as “special employees”. Student contractors are not subject to financial disclosure requirements or post-employment restrictions which apply to federal employees.

I. Vaccinations and Immunizations/Medical Monitoring/Health and Safety Training

1. Vaccinations and Immunizations

a. Before beginning certain types of work, the student or recent graduate may be offered non-mandatory vaccinations, immunizations, or treatments as specified in the Statement of Work attached to this purchase order. The purpose of the vaccinations, immunizations, or treatments is to safeguard the health of those whose work may expose them to health risks in the environment.

i. EPA will bear all costs for the administration of the offered vaccinations, immunizations, or treatments, provided that the student receives such treatment at the time and location designated by the Contracting Officer's Representative.

ii. Students electing to receive vaccinations, immunizations, or treatments from sources other than those designated by the Contracting Officer's Representative will not be reimbursed for any costs associated with such treatment.

b. Student contractors that elect not to receive vaccinations, immunizations, or treatments from either the Government or a private source will be required to sign a form letter acknowledging that they have declined the offered treatment. A student contractor who declines the immunizations will not be covered by the Government for costs of treating illnesses that could have been avoided by taking the recommended immunization therapy, unless the student contractor provides written documentation from a physician certifying to the student contractor's intolerance of the immunization drugs.

c. Student contractors who have already received vaccinations, immunizations, or treatments suggested by the Statement of Work may provide copies of shot records or other evidence acceptable to the Contracting Officer's Representative in lieu of receiving a new round of treatment or signing the declination letter. The Contracting Officer's Representative will retain copies of such evidence in the files related to the student’s or recent graduate's work.

2. Medical Monitoring

a. Student contractors whose contract requires work with or around hazardous substances, may be offered medical examinations to identify any adverse health effects related to exposure. These examinations, when offered, will be paid for by the Government.

b. These medical examinations have been constructed in order to answer specific questions about exposure risk and health in the work place. These examinations are not meant to be "wellness" examinations. Participation in these examinations should not be construed as an adequate substitute for periodic examinations by the student contractors' personal physicians. The types of evaluations that may be performed are baseline, periodic, and exit.

c. Baseline evaluations are done to characterize the state of health of the individual prior to commencing work in a new assignment. It may be conducted in order to assess the individual's health status in relation to the special demands of the proposed job assignment.

d. Periodic evaluations are performed to identify and measure any adverse effects from occupational activities, and to control risks from occupations exposures.

e. Exit evaluations are conducted when an individual terminates a given position that requires medical surveillance. This examination is performed to document the health status of the individual at the end of work in a particular position.

3. Health and Safety Training

Student contractors will be expected to participate in health and safety training, at the Government's expense, to make them aware of safety programs and policies at EPA. These include initial safety, health, and environmental management training, laboratory health and safety training, and field activity training. It also includes general safety, personal protective equipment, physical hazards and chemical hazards training. This training is required under Federal, OSHA, EPA, DOT, and NRC regulations.

J. Except for extending coverage under items A & B above, the student shall not be for any other purpose considered to be a Federal employee and no rights or benefits as such shall accrue to the student.

Acknowledged: ______________________________________

Printed Name: ______________________________________

Date: ______________________________________

(This statement will be appended as part of the order.)