RFQ-CSU-19-025-RDJ_Ultrasound_Unit.pdf

RFQ-CSU-19-025-RDJ

The Billings Area – Crow Service Unit, Indian Health Service (IHS) is requesting quotes in response to RFQ-CSU-19-025-RDJ for an Ultrasound Unit for the Crow Service Unit, Crow/Northern Cheyenne Hospital Radiology Department. The CSU/IHS will be awarding a fixed price purchase order for the equipment as provided in the scope of work.

The procurement is conducted under Federal Acquisition Regulations (FAR) Part 13, Simplified Acquisition Procedures. This procurement is set aside 100% Small Business Concerns. The NAICS code is 334510. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Circular FAC 2019-02TA.

Only new equipment with at least one-year manufactures warranty will be accepted. Used or refurbished equipment will not be accepted.

If the requested item is not Trade Agreement Act (TAA) compliant or Buy American Act (BAA) compliant, Vendors are encouraged to quote on a substitute item that is equal to requested item;

items not TAA or BAA compliant are not allowed.

If Freight will be charged, then FOB shipping must be included into the quote.

B.1 PRICE SCHEDULE – Ultrasound Unit

Specifications based on Hitachi Healthcare system.

Item Item # Description Total Amount

1. 8806935 ARIETTA70-OB3D Scanner $____________

2. 1196676 VC34, Probe, GEN, Conv, 3D Abdominal

7-2 Mhz, VC34 $____________

3. 5471123 C251, Probe, GEN, Conv, Abdominal

5-1 Mhz, C251 $____________

4. C41V1 Probe, GEN, Conv, Endo-Cavity

10-2 Mhz, C41V1 $____________

5. L34 Probe, GEN, Linear, 38mm

7-3 Mhz, L34 $____________

6. L55 Probe, GEN/URO, Linear, 50mm

13-5 Mhz, L55 $____________

Grand Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $____________

52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Evaluator will take into account “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Evaluator. The Evaluator is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

B.3 POINT OF CONTACT:

The Point of Contact (POC) shall correspond with the Contractor regarding delivery issues and ensuring all administrative paperwork is as complete as appropriate. The POC does not have the authority to approve change orders or issue changes that would affect the contract price, terms and conditions or period of performance. The POC shall certify receipt and acceptance of service.

B.4 CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

B.5 CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR shall be responsible for:

(1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes;

(2) Interpreting the Statement of Work;

(3) Technical evaluation as required;

(4) Technical inspections and acceptance; and

(5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

The primary agent/official responsible for monitoring this procurement in a project officer capacity and who will be verifying that all services have been received and delivered will be James Reed, Radiology Supervisor, Crow Service Unit.

B.6 INVOICE SUBMISSION AND PAYMENT:

INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Crow Service Unit, attn. Lori Oldbear Lori.Oldbear@ihs.gov the Contractor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number;

(3) DO/TO/PO/Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

mailto:Lori.Oldbear@ihs.gov

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

https://www.acquisition.gov/

FAR

No. Clause No. Title Date

1. 52.204-4 Printed or Copied Double-Sided Postconsumer Fiber May 2011

Content Paper

2. 52.204-7 System for Award Management Oct 2018

3. 52.204-10 Reporting Executive Compensation and First Tier Oct 2018

Subcontract Awards

4. 52.204-13 System for Award Management Maintenance Oct 2018

5. 52.204-16 Commercial and Government Entity Code Reporting Jul 2016

6. 52.204-17 Ownership of Control of Offeror Jul 2016

7. 52.204-18 Commercial and Government Entity Code Maintenance Jul 2016

8. 52.204-19 Incorporation by Reference of Representations Dec 2014 and Certifications

9. 52.209-10 Prohibition on Contracting with Inverted Domestic Nov 2015

Corporations

10. 52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than

Commercial Items) Jan 2019

11. 52.223-18 Encouraging Contractor Policies to Ban Text Messaging Aug 2011

While Driving

12. 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

13. 52.227-14 Rights in Data-General May 2014

14. 52.232-18 Availability of Funds Apr 1984

15. 52.232-25 Prompt Payment Jan 2017

16. 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

17. 52.233-1 Disputes May 2014

18. 52.233-2 Service of Protest Sept 2006 https://www.acquisition.gov/

19. 52.233-3 Protest After Award Aug 1996

20. 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

21. 52.223-13 Acquisition of EPEAT®–Registered Imaging Equipment Jun 2014

22. 52.223-15 Energy Efficiency in Energy-Consuming Products Dec 2007

23. 52.237-3 Continuity of Services Jan 1991

24. 52.242-13 Bankruptcy Jul 1995

25. 52.242-15 Stop-Work Order Aug 1989

26. 52.242-17 Government Delay of Work Apr 1984

27. 52.243-1 Changes – Fixed Price, Alt 1 Aug 1987

28. 52.246-1 Inspection of Supplies – Fixed Price Aug 1996

29. 52.219-8, Utilization of Small Business Concerns Oct 2018

30. 52.219-28, Post Award Small Business Program Rerepresentation Jul 2013

31. 52.232-33, Payment by Electronic Funds Transfer--System for

Award Management Oct 2018

C.2 DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION

REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

HHSAR

Clause No. Title Date

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Contractor Cooperation in Equal Employment DEC 2015

Opportunity Investigations

352.223-70 Safety and Health DEC 2015

352.224-70 Privacy Act DEC 2015

352.239-74 Electronic and Information Technology DEC 2015

D.1 PROPOSAL SUBMISSION INSTRUCTIONS:

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense’s Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted via email via email Ron.Juneau@ihs.gov no later than 2:00 pm MST, May 30, 2019. The offer may also be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address.

Ron Juneau, Contract Specialist Po Box 9 One Hospital Way Crow Agency, MT 59022 406-638-3393

RON.JUNEAU@IHS.GOV

Facsimile responses will not be accepted.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or http://www.sam.gov/ mailto:Ron.Juneau@ihs.gov mailto:RON.JUNEAU@IHS.GOV

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

D.2 ACCEPTANCE PERIOD

Your proposal must stipulate that it is predicated upon all the terms and conditions of this Request for Quotation. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.