RFQ-CSU-19-006-JJP.pdf

The Billings Area Indian Health Service (IHS) – Crow Service Unit, is requesting quotes in response to RFQ-CSU-19-006-JJP for Office Furniture for the Crow/Northern Cheyenne Hospital, Crow Agency, MT. The Crow IHS will be awarding a fixed price purchase order for the Office Furniture as provided in the scope of work.

The procurement is conducted under Simplified Acquisition procedures pursuant to the authority of Federal Acquisition Regulations (FAR) Subpart 13, Simplified Acquisition Procedures.

The Crow Service Unit has set a standard type of office furniture to establish consistency within the service unit, those standard manufacture and model numbers are listed on the Price Schedule.

This procurement is set aside 100% for Small Business Concerns. The NAICS code is 337214 with size standard of 1,000 employees.

Only new equipment with at least one-year manufactures warranty will be accepted, used or refurbished equipment will not be accepted.

If the requested item is not Trade Agreement Act (TAA) compliant or Buy American Act (BAA) compliant, Vendors are encouraged to quote on a substitute item that is equal to requested item;

items not TAA or BAA compliant are not allowed.

If Freight will be charged, this must be included in the quote FOB Shipping.

Award will based on overall price of items. Optional Installation line item will be reviewed but will not affect award decision.

52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Evaluator will take into account “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Evaluator. The Evaluator is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

PRICE SCHEDULE:

See attached price schedule

WARRANTY:

The contractor shall provide at least a one-year warranty on the Furniture with replacement if necessary at no extra charge to the Government.

DELIVERY:

Delivery of items will be to:

Crow/Northern Cheyenne Hospital Attn: CSU Furniture Order One Hospital Way Crow Agency, MT 59022

INVOICE SUBMISSION AND PAYMENT:

INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Crow Service Unit, attn. Lori Oldbear Lori.Oldbear@ihs.gov and a complimentary copy to Johnna Pryor Johnna.Pryor@ihs.gov . The Contractor agrees to include the following information on each invoice: (1) Contractor’s name and address; (2) Contact name, title, and telephone number;

(3) DO/TO/PO/Contract Number; (4) Invoice number and date; (5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; (6) Remit to Address; (7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and (8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

SECTION C - CONTRACT CLAUSES

The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable:

FAR

No. Clause No. Title Date

1. 52.204-7 System for Award Management Oct 2016

2. 52.204-13 System for Award Management Maintenance Oct 2016

3. 52.204-18 Commercial and Government Entity Code Maintenance Jul 2016

4. 52.204-19 Incorporation by Reference of Representations Dec 2014 and Certifications

5. 52.213-4 Terms and Conditions—Simplified Acquisitions Oct 2018

(Other Than Commercial Items)

6. 52.223-10 Waste Reduction Program May 2011

7. 52.232-18 Availability of Funds Apr 1984

8. 52.232-25 Prompt Payment Jan 2017

9. 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

10. 52.233-3 Protest After Award Aug 1996

11. 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

12. 52.233-1 Disputes May 2014

13. 52.242-13 Bankruptcy Jul 1995

14. 52.242-15 Stop-Work Order Aug 1989

15. 52.242-17 Government Delay of Work Apr 1984

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION

REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

HHSAR

Clause No. Title Date

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Contractor Cooperation in Equal Employment DEC 2015

Opportunity Investigations

352.223-70 Safety and Health DEC 2015

352.224-70 Privacy Act DEC 2015

PROPOSAL SUBMISSION INSTRUCTIONS:

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense’s Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted via email Johnna.Pryor@ihs.gov no later than 2:00 pm MST, November 20, 2018. The offer may also be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address.

Johnna Pryor, Purchasing Agent Po Box 9 One Hospital Way Crow Agency, MT 59022 406-638-3393

JOHNNA.PRYOR@IHS.GOV

ACCEPTANCE PERIOD

Your proposal must stipulate that it is predicated upon all the terms and conditions of this Request for Quotation. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.

Price Schedule

1. Concept Seating 24/7 Task Chair 3 Chairs @

a. Black Leather Chair with Flip Arms, 550 lb. Weight Capacity, 7 Casters, Adjustable Lumbar Support, Adjustable Backrest height, 5 Position Tilt Lock, 30”W x 28”D x 45”H, Seat Dimensions: 21”W x 18”D x 16-21.5”H.

b. MFR number 57230.

2. Concept Seating 24/7 High Back Task Chair 2 Chairs @

a. Black Leather Chair with Flip Arms, 550 lb. Weight Capacity, 7 Casters, Adjustable Lumbar Support, Adjustable Backrest height, 5 Position Tilt Lock, 28.5"W x 28"D x 52.5"H, Seat Dimensions: 20.5"W x 19"D x 16-21.5"H.

b. MFR number 57221.

3. Concept Seating 24/7 Two Step Stool 8 Stools @

a. Black Leather Chair with Flip Arms, 550 lb. Weight Capacity, 7 Casters, Adjustable Lumbar Support, Adjustable Backrest height, 5 Position Tilt Lock, 2 Step base, 30"W x 28"D x 54-63.5"H, Seat Dimensions: 23"W x 18-21"D x 27- 32"H.

b. MFR number 57264.

4. Lorell 5 Drawer Lateral File 4 Files @

a. 36" x 18.6" x 67.7" - 5 xDrawer(s) for File - Legal, Letter, A4 -Lateral - Rust Proof, Leveling Glide, Interlocking, Ball-bearing Suspension, Label Holder - Putty - Baked Enamel.

b. MFR number LLR60441

5. Lesro 3 Seat Sofa 3 Sofas @

a. 3 Seat Sofa, Imperial Blue Vinyl, Cherry frame, Dimensions: 65"W x 26"D x 31.5"H; Seat Dimensions: 19.5"W x 18"D x 19"H.

b. MFR number 06441.

6. Lesro 2 Seat with center table 6 Sets @

a. (2) Imperial Blue Vinyl, Cherry frame.

b. (4) Black Vinyl, Mahogany Frame.

c. 275 lb. Weight Capacity, Dimensions: 65"W x 26"D x 31.5"H; Seat

Dimensions: 19.5"Wx18"Dx19"H.

d. MFR number 75542.

7. DMI Executive Office Set 4 Sets @

a. Mocha Laminate, Frosted Glass Modesty Panel, Silver Accents and Base, One

72"W x 24"D x 30"H kneespace credenza , One 72"W x 42"D x 30"H executive desk, One lateral file, One hutch and One keyboard tray, Lateral file holds letter/legal hanging files.

b. MFR number 14227

8. Sauder L Shape Desk with Hutch 5 Desks @

a. Classic Cherry Laminate, Soft Black, Desk: 59.5"W x 23.5"D x 29.75"H, Return:

47.875"W x 23.5"D x 29.75"H, Lockable Mobile Vertical Two-Drawer File 15.5"W x 19.5"D x 28.5"H, Hutch: 59.5"W x 14.5"D x 39"H.

b. MFR number 14775.

9. Office Star High Back Ergonomic Chair 10 Chairs @

a. Black Bonded Leather, Vinyl, Black Base, Dimensions: 25.5"W x 26.5"D x 42-

46"H; Seat Dimensions: 20"Wx20"Dx18-21.5"H.

b. MFR number 50456.

10. NBF 2 Seat with Center Arm 3 Sets @

a. Black PVC-Free Polyurethane, Black Finish, Dimensions: 51.5"W x 29.5"D x

32.5"H; Seat Dimensions: 21"Wx19"Dx18"H.

b. MFR number 53628

11. DMI Reception Desk with Right Return 2 Desks @

a. Mocha Finish, Frosted Glass Panels, Desk: 72"W x 36"D x 42"H; Return 48"W x

24"D x 42"H; 2 locking pedestals.

b. MFR number 75335.

12. NBF Conference Table Set 1 Set @

a. Autumn Walnut, 6' Conference Table, Lateral File with lock, Storage Cabinet, and four Mesh Chairs.

b. MFR number 86202.

13. HON L Shape Desk 1 Desk @

a. Mahogany, 29.5" H x 48" W x 24" D x 1.1" Thickness, 6 Drawers,

b. MFR number 755179.

14. Lorell 6 Shelf Bookcase 4 Bookcases @

a. Mahogany, 84”H x 36”W x 12” D Bookshelf, 3/4“ thick shelves.

b. MFR number 60075.

15. HON Double Pedestal Desk 1 Set @

a. Mahogany, 29.5" H x 60" W x 30" D Desk.

b. MFR number 767772.

16. Bush Hutch 1 Hutch @

a. Hansen Cherry, Graphite Gray, 43”H x 58 6/7”W x 15 1/3” D Hutch.

b. MFR number 159856.

17. Realspace Boat Shaped Conference Table 1 Table @

a. Cherry, 30 H x 94 12 W x 47 14 D Table, Flat-Ended boat Shape.

b. MFR number 878623.

18. Herman Miller Aeron Task Chair 4 Chairs @

a. Size C, Tilt Limiter, Fully Adjustable Arms, Adjustable Posture Fit SL, Graphite

Chasis,Graphite Base Finish, Black Arm Pads, Graphite 8z Pellicle, 5 Casters, Seat Height: 43”High, 28.25”Wide, 18.5” Deep, 16-20.5”.

b. MFR number AER1C23DWALPG1G1BBBK23103

19. Optional Instillation 1 Each @

20. FOB Shipping 1 Each @

Total $