Revison_1-Attachment__1-Area_Office_Alignment_SOW.pdf

Revision 1-Attachment #1-RFQ 776837

Statement of Work U.S. Department of Agriculture Agricultural Research Service

Area Office Executive Team Alignment Leadership Development Retreat Facilitation

A. Background

The new Agricultural Research Service (ARS) Administrator is conducting a an Area Office team alignment leadership development retreat December 7-9, 2015 (noon Monday to noon Wednesday) and needs facilitation support to ensure the whole team is able to work productively together as the Administrator moves forward with substantial change and transition. The estimated number of participants are as follows: 20 SES and GS-15 senior leaders in ARS, including 3 of 3 Agency Administrators

B. Purpose There is a significant need is for the new Administrator and core Area leaders to be clear on the large changes happening and to be aligned around their roles and responsibilities: they will begin to help create this new understanding both during and after the leadership development meeting.

Goals are increased levels of trust and open communication among all members to effectively navigate the upcoming transitions, and this retreat is a time to begin to elevate these team attributes.

C. Scope The contractor shall facilitate this leadership development for the Administrator. Scope includes but is not limited to:

• Pre coordination work with the Government POC to ensure proper understanding and objectives of the meeting.

• Professional facilitation of meeting(s) that encourage active participation of all participants while ensuring a trusting environment.

• Record keeping of all actions and items for future discussion.

• Follow-up with participants as necessary and tracking of all open and closed action items.

D. Tasks The Contract facilitators shall:

• Organize and prepare agenda with support and input from the ARS Administrator’s Office for leadership development.

• Facilitate all processes and conversations that occur during the 2-3 day-long leadership development retreat.

• Record and organize the information that is being shared throughout the leadership development retreat.

Revision 1-Attachment #1-RFQ 776837

• Ensure that team members leave with clear actions and next steps and that relevant retreat information is recorded and disseminated by someone on each team.

• Create structures, guidelines and processes to ensure high quality interactions and effective communication throughout each leadership development retreat and guide participants appropriately.

E. Deliverables

• The contractor shall propose the prepared leadership development coaching and training for approval from ARS Leadership, either through a package or formal presentation.

• Upon completion of the leadership development training and coaching, prepare a final evaluation of the individual process for ARS Leadership.

F. Additional Requirements/Notices All records, files, documents, and work papers associated with this work shall be the property of the Federal government. In addition, all materials developed or customized to meet USDA requirements shall be the property of the Federal government. USDA will be authorized to make copies of any non-commercial, non-copyrighted material for use, without notification to the vendor. At the time of record disposition or contract transition, the vendor shall box, label, and deliver all records, files, documents, materials and work papers to the COTR or a location identified by the COTR.

G. Place of Performance

USDA ARS GWCC

5601 Sunnyside Ave.

Beltsville, MD 20705

H. Government Furnished Property

USDA ARS will provide the facilities, writing utensils, easels, AV equipment, and facilities.

F. Additional Requirements/Notices