COVER LETTER.pdf

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Post Office Box 723 Edgefield, South Carolina 29824

February 6, 2009

Dear Offeror:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Edgefield, South Carolina, Contracting Office, for the acquisition of various meat products for our facility. This package contains all the necessary information for submitting a request for quote for evaluation.

In submitting the request for quote, offerors should consider all information provided herein.

Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.

All potential quoters are advised that this solicitation includes the clause FAR 52.212-4 for Commercial Items, Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the CCR database. Quoters should included their Data Universal Numbering System (DUNS) number in their offers. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardee’s DUNS number into the CCR database. As of January 1, 2005, all potential quoters are required to complete the annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information is included in this solicitation in the provision FAR 52.212-1, Instructions to Offerors-Commercial Items. Once you have a completed the ORCA requirement, you are no longer required to submit 52.212-3, Offeror Representations and Certifications with your quote. Failure to complete either of these registration procedures outlined in this solicitation, may result in elimination from consideration for award.

Offers shall be received on or before the deadline of Friday, March 13, 2009, by 2:00 p.m.

Eastern Standard Time, via mail or fax. You are authorized to fax quotes in but ensure they were received by us. Mailed quotes shall be submitted to the following address:

http://orca.bpn.gov.

Maureen Fowler, Contract Specialist Federal Bureau of Prisons Federal Correctional Institution Post Office Box 723 Edgefield, South Carolina 29824

HAND CARRIED:

Maureen Fowler, Contract Specialist Federal Bureau of Prisons Federal Correctional Institution Administration Building 501 Gary Hill Road Edgefield, South Carolina 29824

FAXED: Maureen Fowler, Contract Specialist 803-637-7161

PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE ONE

LISTED ABOVE. Quotes received after the deadline will not be considered.

Please place any questions you may have in writing and fax them to (803) 637-7161 to my attention or e-mail at dcrews@bop.gov. We will consider all questions received and provide responses, where appropriate.

If you have any questions, please feel free to call me at (803) 637-1340 or Maureen Fowler at

(803) 637-1339.

Sincerely, Dana C. Johnson, Supervisory Contract Specialist //s//

Enclosure mailto:dcrews@bop.gov.