RFQ-2019-035-E__RedSeal_Support_Renewal.xlsx

REQUIREMENTS & INSTRUCTIONS

RedSeal PRICING TABLE

&D, &T &8&P OF &N

PURCHASE ORDER Ts & Cs

Addendum ..\..\..\2019 RFQs and Solicitations\Addendum to Commercial Agreements NOV 2018.docx

../Addendum%20to%20Commercial%20Agreements%20NOV%202018.docx Microsoft_Word_Document.docx The following are the requirements and instructions for the completion and submission of quotes in response to Request for Quotation RFQ-2019-035-E.

REQUIREMENTS:

1. OFFEROR MUST BE AN AUTHORIZED RESELLER by MANUFACTURER (OEM) OF THE REDSEAL PRODUCTS LISTED ON PRICING TABLE. The SAA reserves the right to verify this with OEM and/or its distributor.

2. If awarded, Offeror must supply and/or source the products/services directly from the Manufacturer.

3. Prices quoted by Offeror for the products/services listed on the PRICING TABLE must be Firm-Fixed on F.O.B. Destination basis net of shipping/handling charges if any.

4. Offeror must include all applicable RedSeal End User License Agreements (EULA) and/or any referenced Terms and Conditions, as quoted.

5. PDF or an image of the completed PRICING TABLE will not be accepted.

6. This is a competitive source selection in accordance with Senate Procurement Regulations among all offers received. The Senate will be making one award, if any, on Lowest Price Technically Acceptable basis under PO Terms and Conditions (see 3rd tab) and Addendum to Commercial Agreements (see 4th tab). The Senate will not provide a debriefing if requested.

7. Quotes must be valid until March 31, 2019.

8. The Senate reserves the right to reject entire Offeror’s submissions if not compliant to REQUIREMENTS and INSTRUCTIONS of this RFQ.

INSTRUCTIONS:

1. If you need assistance in providing the quotation, please contact RedSeal POC: Jen Jakum, Sr. Manager - Federal Renewals and Sales Operations, Mobile: 703-967-1610, Email: jjakum@redseal.net.

2. The Offeror must complete and return the Pricing Table in Excel format, provide quote on company letterhead, signed Addendum to Commercial Agreements (see 4th tab), and CERTIFICATION (see no. 3 below) via e-mail to Cora Carag at Acquisitions@saa.senate.gov by Wednesday, January 23, 2019.

3. In addition, the Offeror shall provide a Certification signed by an authorized representative from RedSeal certifying that Offeror is authorized by RedSeal to sell the products/services to customer.

4. Early submissions are encouraged. The RFP number shall appear in the subject line of the transmittal message.

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Terms and Conditions The following terms and conditions apply to this Purchase Order:

1. Authority. Administration of this Purchase Order (“Order”) will be performed by the Sergeant at Arms Contracting Officer or his delegate (“Contracting Officer”). The Contracting Officer is authorized to make modifications and decisions regarding this Order, subject to the United States Senate (“Senate”) authority delegated to the Contracting Officer. No changes shall be effective without a written Order modification.

2. Order of Precedence. The following documents are hereby incorporated into this Order and any inconsistency herein shall be resolved by giving precedence in the following order:

(a) Additional terms and conditions (if this Order refers any other terms and conditions);

(b) Contractor’s GSA Schedule (if this Order refers to the Contractor’s GSA Schedule) or other contract term and conditions if referenced in this Order; and, (c) Contractor’s quote or proposal referenced in the Order.

3. Security. The Contractor shall comply with all Senate security regulations and procedures that pertain to vendors and suppliers in the performance of this Order.

4. Acceptance. The SAA has the right to inspect and evaluate all goods and services provided or performed under this Order at all reasonable times and in a manner that will not unduly delay the work. If any of the goods or services provided or performed do not conform with Order requirements, the Contracting Officer may require Contractor to provide a correction or to re-perform the services again in conformity with Contract requirements, at no increase in Order price. Goods and services provided to the Senate must, at a minimum, comply with the technical features and functionality certified by the Contractor including, but not limited to, Contractor proposal as incorporated into this Order.

5. Price. Contractor may offer an hourly rate or price reduction at any time effective upon the date offered by the Contractor. The reduced rates will apply to all services performed on or after the effective date of price change. Price increases must be mutually agreed to and incorporated into the Order through a modification hereto.

6. Taxes. Except as may be otherwise provided in this Order, the price includes all applicable Federal, state, and local taxes and duties payable by Contractor. The U.S. Senate, including the SAA, is tax exempt as a Federal instrumentality and pays no state or sales taxes.

7. Changes. The Contacting Officer may at any time, by written order, make changes within the general scope of this Order. If such change causes an increase or decrease in the cost or time required for the performance of any part of the work under the Order, an equitable adjustment may be made in the price, delivery schedule, or both. The Order shall be modified in writing accordingly. Any claim by the Contractor for adjustment must be asserted within thirty days from the date of receipt by the Contractor of the notification of change.

8. Payment Terms. The Senate shall pay the Contractor within a reasonable time after receipt of invoices approved by the Contracting Officer or his designee and does not pay late payment fees, interest, penalties or equivalent charges. The Contractor shall submit invoices electronically upon acceptance of deliverables.

At a minimum, the invoice shall reflect: the company letterhead with name, address, telephone number, remittance address, billing or AR email address, the Order number, a description of the service with reference to the purchase order line number, and period of performance for services rendered. For T&M Orders: breakdown by task, hours worked and billed, and other direct costs at a minimum every two weeks for use by the Senate in reconciling and verifying invoices for payment. Blanket Purchase Orders: order dates, order placed by and shipment dates.

Each line item (quantity and unit price) on invoice must accurately cross-foot and all resulting line-item amounts must foot to the total invoice amount.

Electronic Invoices for payment will be in a non-editable file such as PDF, TIFF, JPEG or other common image format. The Contractor is responsible for ensuring invoices are submitted in the correct format. Invoices are subject to acceptance for payment purposes and must be legible. Original Invoice shall be sent electronically to: AP@saa.senate.gov The subject line of email must contain vendor name, purchase order number and invoice number. Or, the Contractor may submit an original invoice shall be mailed to:

United States Senate Sergeant At Arms

Accounts Payable Department Washington, DC 20510-7205

FAXED COPIES ARE NOT ACCEPTED.

Do not include invoice with shipment or send to Senate technical representative or buyer.

Contractor questions regarding payment information should be directed to the email address above.

9. Advertising. The Contractor agrees not to refer its work with the Senate in commercial advertising or press releases in such manner as to state or imply that the product or service provided is endorsed or preferred by the Senate or is considered by the Senate to be superior to other goods or services.

10. Gratuities. The Senate may, by written notice, terminate for Default the right of the Contractor to proceed under this Order if it is found gratuities (e.g., entertainment, gifts, or otherwise) were offered or given by the Contractor, or any agency or representative of the Contractor, to any employee of the Senate with a view towards securing a favorable treatment with respect to awarding or the making of any determination with respect to the performing of this Order.

11. Conflict of Interest The Contractor warrants it has no conflict of interest, direct or indirect, financial or otherwise, which would be applicable to the performance of the obligations covered by this Order and agrees to fully cooperate with any investigation of the allegation(s). No member of or delegate to US

Congress shall be admitted to any share or part of this Purchase Order or to any benefit that may arise thereupon.

12. Termination for Default. The Contracting Officer may, by written notice of default to the Contractor, terminate the whole or any part of this Order in any one of the following circumstances:

(1) If Contractor fails to make delivery of the supplies or to perform the services within the time specified; or,

(2) If Contractor fails to perform any of the other provisions of this Order or so fails to make progress as to endanger performance of this Order in accordance with its terms, and in either of these two circumstances does not cure such failure within a period of ten days (or such longer period as the Contracting Officer may authorize in writing) after receipt of written notice from the Contracting Officer specifying such failure. If this Order is terminated as provided in this clause, the Contracting Officer in addition to any other rights provided hereunder may withhold from amounts otherwise due Contractor for such completed supplies, materials, or services performed such sum as the Contracting Officer determines to be necessary to protect the Senate. If after notice of termination of this Order, the Contracting Officer determines in writing the Contractor was not in default or that the default was excusable, the rights and obligations of the parties shall be the same as if a notice of Termination of Convenience.

13. Termination for Convenience. The Contracting Officer, in writing, may terminate this Order, in whole or in part, when doing so is in the best interest of the Senate. Should the Contracting Officer terminate this Order for convenience, the Senate shall be liable only for payment in accordance with the payment provisions of this Order for services rendered prior to the effective date of termination.

14. Disputes. Except as otherwise provided in this Order, all disputes arising under this Order which are not disposed of by agreement shall be decided pursuant to the Sergeant at Arms Procurement Regulations.

15. General. All communications pertaining to contractual and/or administrative matters under this Order should be addressed to acquisitions@saa.senate.gov. This Order and any written modifications is the sole agreement between the Senate and Contractor relating to the subject matter hereof, and supersedes all prior understandings, writings, proposals, representations or communications, oral or written, of either party.

mailto:AP@saa.senate.gov mailto:acquisitions@saa.senate.gov

United States Senate

Sergeant At Arms

Accounts Payable Department

Washington, DC 20510-7205

FAXED COPIES ARE NOT ACCEPTED.

Do not include invoice with shipment or send to Senate technical representative or buyer. Contractor questions regarding payment information should be directed to the email address above.

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