Revised_-_SOW.pdf

Scope of Work C-ARM and Printer

INTRODUCTION:

The mission of the Phoenix Area Indian Health Service (PAIHS) is to raise the physical, mental, social, and spiritual health of the Native American population served at PAIHS to the highest level, on the

Reservations located in the Phoenix Area, throughout the states of Arizona, Nevada and Utah. In order to achieve this mission, IHS intends to procure one 128 slice computer tomography scanner to include trade-in equipment, new equipment, installation, software and services.

PURPOSE OF CONTRACT:

The Phoenix Area Indian Health Service (IHS) Phoenix Indian Medical Center (PIMC) depends on contracting outside resources with a wide range of expertise in order to provide products and services not readily available within IHS. This firm-fixed unit priced contract will provide for a C-ARM and

Printer to include trade-in equipment, installation, and software.

In addition, it is critical that the equipment, installation, and software be supplied from one vendor so as to standardize and manage the installation throughout the medical center. It is the contractor responsibility to ensure that the equipment, installation, and software communicate properly.

Contractor shall demonstrate that the entire system works as designed and integrates with the

Government Vista PACS system.

The unit price paid to the Contractor shall be considered as payment in full for the product and services provided under this contract.

SCOPE OF SERVICES:

The scope of this requirement is to procure one C-ARM and Printer for the Phoenix Indian Medical

Center, (PIMC).

The C-ARM and Printer shall be Food and Drug Administration (FDA) approved and be on the list of

VistA Imaging Approved Digital Imaging and Communications in Medicine (DICOM) Modality

Interfaces list dated February 28, 2019 (Attachment C - VistA Imaging DICOM Modality Interfaces

2.28.19). The contractor shall provide connectivity with VistA Rad and VistA Imaging and the digital radiographic system supported by the Veterans Health Administration (VHA). The contractor shall demonstrate to the Contracting Officer and COR that the system has connectivity and is functioning.

This requirement consists of the following:

1. C-ARM and Printer

2. Installation and set-up

3. Equipment Removal (TRADE-IN)

4. Training

5. Service Maintenance four 1-year options

SITE LOCATION:

Phoenix Indian Medical Center

Medical Imaging Department

4212 N. 16th Street

Phoenix, AZ 85016

HOURS OF OPERATION:

Installation shall take place between the hours of 8 am to 4:30 pm Monday through Friday, excluding

Federal Holidays.

MINIMUM QUALIFICATIONS:

1. Contractor shall have 5 years of installation, set-up, Configuration, VistA Rad and VistA Imaging experience.

2. Contractor shall have 5 years of service and repair of C-ARM experience.

BRAND NAME OR EQUAL:

C-Arm (Radio Fluoroscopy and X-Ray Angiography)

Manufacture: GE

Model: OEC Elite, Image Intensifier 12 inch Digital Mobile Standard C-ARM ESP (Expanded Surgical

Platform) and Sony UP-991AD Hybrid Graphic Printer

SALIENT CAHRACTERISTICS. Contractor is to submit supporting documentation to demonstrate technical capabilities by meeting or exceeding the following:

DICOM – VA Vista Rad and Vista Imaging compatible;

Windows 7 (to include upgrade to Windows 10 when available at no cost to the government) or

Unix;

Hard copy and digital copy, if available, of the original OEM System manuals, software

CD/DVDs, schematic drawings, and any additional OEM documents for C-ARM (Radio

Fluoroscopy and X-Ray Angiography);

NEMA (National Electrical Manufactures Association’s) Medical Imaging and Technology

Alliance (MITA) standards XR 25, XR 26 and XR 29 (if applicable).

VistA Imaging DICOM Modality Interface Capability

FDA approval

Dose Reduction software

Metal Reduction software

12 Inch Imaging Intensifier

60 image storage capacity (minimum)

60 kHz high frequency generator

Fluoro mode

Pulsed fluoro mode

High level fluoro mode

Digital spot mode

Radiographic mode

High resolution CCD camera

CD/DVD burner

Printer – 8 x 10 paper (minimum)

Reliability of 98% or higher uptime

Live Zoom (or equivalent)

Digital Pen (or equivalent)

4K 32 inch display (minimum)

1k x 1k x 16 bit imagine processing at 30 fps (minimum)

181 degrees orbital rotation (minimum)

Image quality to be equivalent or better than brand name for the following images:

AP Cervical

AP Chest, Male

AP Hip, Male, AP Shoulder, Female

Inlet View Pelvis

Lateral Cervical Spine

TRAINING:

The purpose of this section is to understand the supplemental vendor Training Program fees throughout and after this procurement. The training audience shall include Radiologic Technologists and supporting imaging staff within the institution. PIMC seeks the costs of onsite training that follows the initial equipment install, in addition to the supplemental training required during major equipment be considered include distance learning, Computer-Based Training, and/or web meetings.

Contractor training programs include the following minimum requirements:

1. Two (2) eight-hour days of onsite training on the C-Arm (Radio Fluoroscopy and X-Ray

Angiography) and all components following the initial installation and acceptance testing:

As a minimum, C-Arm (Radio Fluoroscopy and X-Ray Angiography) training should include: application training, emergency shutdown procedures, any proprietary QA/QC testing procedures, and system administrative configuration procedures;

2. Two (2) eight-hour days of onsite training on the C-Arm (Radio Fluoroscopy and X-Ray

Angiography) and all components following integration to Radiology Information System

Package (RPMS) and PACS and/or as needed for advanced follow-up training:

As a minimum, C-Arm (Radio Fluoroscopy and X-Ray Angiography) training should include: DICOM (MDWL, Store, Query/Retrieve, and Print) functionality training, application training, any proprietary QA/QC testing in digital environment, and system administrative configuration procedures;

3. Training associated with proprietary Service Repair call systems, if applicable.

EQUIPMENT REMOVAL (TRADE-IN):

Contractor shall removal the existing system (expect hard drive) and all required components and dispose of as required by Federal, State, County regulations. Contractor shall include and credit the estimated salvage value of the system in the quote. Title of equipment/ownership shall become the property of the contractor. Contractor shall include and credit the estimated value of the existing system in the quote. Hard drives are to be removed by the Contractor and delivered to PIMC. Hard drives will not be part of the trade in and remain property of the

Government. Hard drives are to remain on PIMC campus at all times.

Trade-In:

The government will be trading in the following unit: Hologic, Mini-C-ARM, Insight SD, S/N:

20-0616-25 (Unit is traded in AS-IS, Known Issue: Detector Failed).

INSTALLATION:

Contractor shall include installation to be performed by an OEM-certified service and installation engineer(s) to ensure a safe and functional installation.

1. Contractor shall provide equipment installation schedules to include all lead times and milestones;

2. Physicist inspection/testing following the installation to ensure that the “C-Arm (Radio

Fluoroscopy and X-Ray Angiography)” and all components meet Federal regulatory requirements; (Copy of report is to be provided to the COR and Biomedical Department.)

3. Installation shall include commissioning start up and all functions of the C-Arm (Radio

Fluoroscopy and X-Ray Angiography) are working. C-Arm (Radio Fluoroscopy and X-Ray

Angiography) are communicating with VistA Imaging and VistA Radiology.