Attachment_3._JOFOC.pdf

FEDERAL SUPPLY SCHEDULE

LIMITED-SOURCES JUSTIFICATION

Acquisition Title: Dell/EMC storage

Agency: IHS

Acquisition Year: 2019

Author:

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Modification to Existing Purchase Order/Contract Number:

Pricing: Firm-Fixed Price Time & Materials Cost

Other:

Funds: OMA Other Funds:

Name of Proposed Contractor(s):

Street Address:

City, State, Zip:

3. Description of Supplies or Services:

Dell/EMC Hardware and software to perform backups across multiple Phoenix Area Locations

Briefly describe the supplies or services to be provided, including make & model number where appropriate. Indicate whether the item to be procured is peculiar to one manufacturer (e.g., a particular brand name, product, or a feature of a product, peculiar to one manufacturer). If applicable, include quantities of supplies or period of performance for services. Provide information for any options included in the order. If the action is a modification to an existing order, distinguish clearly between the work covered by the basic order and the work to be obtained by the proposed modification.

Dell/EMC Data Protection Appliance and Dell/EMC Avamar software

4. Authority:

ORDER AGAINST FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 U.S.C. 251, et seq.); Title 40 U.S.C. 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception and for each discuss how the cited authority applies in accordance with FAR 8.405-6(c)(2)(iv).

An urgent and compelling need exists, and following the procedures would result in unacceptable delays (FAR 8.405-6(a)(1)(i)(A));

Only one source is capable of providing the supplies or services required at the level or quality required because the supplies or services are unique or highly specialized (FAR 8.405-6(a)(1)(i)(B)); or

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited sources procedures (FAR 8.405-6(a)(1)(i)(C)); or

An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer. (FAR 8.405-6(b);

The Dell/EMC solution has the following unique characteristics:

• Uniquely uses global, variable length, source side de-duplication which reduces the network bandwidth required to backup and replicate IHS’s data across sites

• Is the only vendor on the market to guarantee 55:1 deduplication.

• Can add capacity to remote sites by deploying a software license only – no additional hardware or professional services required, up to 96TB Useable in 2U

• Uses Data Invulnerability Architecture to pro-actively check data for corruption or damaged disks when data is backed up to the solution

• Only sends the change blocks of data across the network when backing up or replicating data, reducing the requirement on the already at capacity network.

• Includes all client software and database modules – no hidden costs

In additional to these points, Current FTE are familiar with the software interface of the Dell/EMC solution, so a transition to a branded platform would require additional training and time to learn the interfaces.

5. Market Research:

There are other “Alternate Brand Backup” vendors, however, they do not offer the bandwidth optimization that is required.

6. Actions to Increase Competition:

If the availability of more bandwidth is available at our remote locations, an alternative solution could be a viable option.

7. Any other facts supporting the justification:

As the technical or requirement personnel, I certify that the evidence of the supporting data that forms the basis of this justification is complete and accurate.

8. Technical / Requirements Certification: By my signature below, I certify that the supporting data under my review which is included in this Limited-Sources Justification is accurate and complete.

Program Manager

Name: Daniel Wood

Position Title: System Admin

Email address: dan.wood@ihs.gov

Phone: 602-364-5267

Program Manager Supervisor (or one level above Program Manager)

Name: Lee Stern

Position Title: Acting CIO

Email address: lee.stern@ihs.gov

Signature

Date: 05/21/2019

9. Best Value Determination. By my signature below, after review of the relevant documents, I have determined that the order subject to this Limited-Sources Justification represents the best value for the Government as set forth in FAR 8.404(d), and constitutes a fair and reasonable price. The basis for my determination is as follows:

10. Contracting Officer's Approval (Required for proposed contract not to exceed $700,000 (value calculated including all options)): I hereby certify that this justification is accurate and complete to the best of my knowledge. I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Name: Verna Kuwanhoyioma Phone: 602-364-5021

Signature: Date: Jun 3, 2019

11. Legal Review:

All J&As equal to or greater than $68 million must have a legal review from the General Law Division of the Office of the General Counsel prior to sending it to the Department.

12. OPDIV Competition Advocate Approval (Required for proposed contract over $700,000 but not exceeding $13.5 million value calculated including all options)):

I have reviewed this justification and find that it adequately supports other than full and open competition.

Name: Phone:

Signature: Date:

13. Office of Small and Disadvantaged Business Utilization I have reviewed this justification and find that it adequately supports other than full and open competition.

Name: Phone:

Signature: Date:

Leland Stern -S Digitally signed by Leland Stern -S Date: 2019.05.21 15:27:47 -07'00'

Verna M.

Kuwanhoyioma -S

Digitally signed by Verna M.

Kuwanhoyioma -S Date: 2019.06.03 11:57:09 -07'00'

14. OPDIV HCA Approval (Required for proposed contract over $13.5 million but not exceeding $68 million value calculated including all options)):

Name: Phone:

Signature: Date:

(The below approval paragraph is required if the cumulative contract value, including all options, equals or exceeds $68 million.)

HHS Senior Procurement Executive (SPE) Approval Based on the foregoing justification, I hereby approve the procurement of (state supplies/services being procured) on an other than full and open competition basis pursuant to the authority of (state the full statutory authority and FAR cite and title, consistent with paragraph 4, e.g. 41 U.S.C. 251), as implemented by FAR 8.405-6), subject to the availability of funds, and provided that the services herein described have otherwise been authorized for acquisition.

Name: Phone:

Signature: Date: