Statement_of_Work.pdf

6/23/2018

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GE Patient Care Monitoring Equipment Indian Health Service Phoenix Area

I. Purpose:

Phoenix Area Office (PAO), located in Phoenix, Arizona, requires the replacement of GE Patient Care Monitoring Equipment for direct patient care. The current Patient Care Monitoring Equipment is failing, out dated and in need of replacement. Purchasing Patient Care Monitoring Equipment is necessary for direct patient care, life safety, and Joint Commission requirements.

II. Scope:

To provide/install the latest model of Patient Care Monitoring Equipment to replace current obsolete Patient Care Monitoring Equipment throughout Phoenix the Area.

Patient Care Monitoring Equipment eligible for purchase consideration must meet appropriate specification and standards set by FDA, NFPA 101 and section EC.02.04.01 of the Joint Commission (TJC) Standard. As part of this scope, the selected contractor shall provide installation services sufficient to bring purchased units into full operation.

Contractor shall provide training such that all patient care providers and bio medical technicians completing the training are qualified to operate and identify problems in the operation of purchased equipment. The Contractor shall provide additional training to two bio medical technicians such that technicians completing the training are fully capable of maintaining and performing basic repair on purchased units without voiding contractor and/or manufacturer’s warranty. The Contractor shall be responsible for delivery of complete purchase inventory with no damages. The Contractor shall be responsible for disconnection and removal of all old equipment plus any trash from the premises.

a. Period and Place of Performance 09/01/2018 to 12/31/2018

Colorado River Service Unit Parker PHS Indian Hospital 12033 Agency Road Parker, Arizona 85344

Hopi Health Care Center Hwy 264, MPP 388 P.O. Box 4000 Polacca, Arizona 86042

Whiteriver Service Unit 301 West Ponderosa Whiteriver, AZ 85941 e2

Phoenix Indian Medical Center 4212 North 16th Street Phoenix, AZ 85016

Phoenix Area Office Two Renaissance Square

40 N Central Avenue, Suite 720

Phoenix, AZ 85004-4424

Elko Service Unit PHS Indian Health Center 515 Shoshone Circle Elko, Nevada 89801

Uintah-Ouray Service Unit 6822 E. 1000 S Fort Duchesne, Utah 84026

III. Background In general, Patient Care Monitoring Equipment is operated by a trained Medical professional, who controls the individual device to generate the output data required to properly diagnose and treat the patient. Being a healthcare facility, the requirement is to replace outdated and end of life usage of current Patient Care Monitoring Equipment.

Refer to Special General Memorandum 2016-02 Page 2, Paragraph 4.

IV. Specifications

The contractor shall provide tools, labor and any test equipment for installation and removal of old equipment from the premises.

a. EQUIPMENT REQUIREMENTS

In addition, each Medical Department will have different operating options/procedures that shall be discussed during the initial training of the medical device e3

b. QUALIFICATIONS The contractor shall be GE OEM Factory Trained qualified to complete the required installation, training, and removal of equipment for each Medical department.

c. WARRANTY:

The contractor shall warrant all workmanship, the warranty will remain free from defects as follows: at a minimum, all monitors standard warranty is 3 years parts and 1 year labor. For central stations, standard warranty is 1 year parts and labor.

d. UTILITIES MANAGEMENT:

The contractor shall inform the following point of contacts (POCS) or their representative, as soon as possible, but no later than 48 hours prior to shipment:

1) Francisco Harper Jeff Stevens

Inventory Property Specialist Biomed Equip Tech Parker Service Unit Parker Service Unit Telephone: 928-669-3346 Telephone: 928-669-3195 francisco.harper@ihs.gov jeff.stevens@ihs.gov

2) Neomi Nahee Delbert Tsosie Inventory Property Specialist Biomed Equip Tech

Hopi Health Care Center Hopi Health Care Center Telephone: 928-737-6061 928-737-6019 Neomi.nahee@ihs.gov delbert.tsosie@ihs.gov

3) Garrett Hinton Robin Stann

Whiteriver Indian Hospital Whiteriver Indian Hospital Telephone: 928-338-3602 Telephone: 928-338-3592 Garrett.hinton@ihs.gov Robin.Stann@ihs.gov

4) Leon Monroe Richard Ray Inventory Property Specialist Biomed Equip Tech Phoenix Indian Medical Center Phoenix Indian Medical Cent Telephone: 602-263-1200 (ext 1051) Telephone: 602-263-1528

5) Martha Johnson Mark Wilner Inventory Property Specialist Biomed Equip Tech Phoenix Area Office Phoenix Area Office Telephone: 602-364-5366 Telephone: 602-364-5058

6) Buffy George Mark Wilner e4

Elko Service Unit Phoenix Area Office Telephone: 775-748-1446 Telephone: 602-364-5058 buffy.george@ihs.gov jon.wilner@ihs.gov

7) James Kee Mark Wilner Inventory Property Specialist Biomed Equip Tech U&O Service Unit Phoenix Area Office Telephone: 435-725-5122 602-364-5058

e. MISCELLANEOUS MANAGEMENT ISSUES:

a. The contractor’s personnel shall report to the Administration office every day at the beginning and end of their entire duration, to sign-in and receive a facility “Guest” badge.

b. The contractor will be authorized to park only in areas opened to the public.

c. The contractor will be allowed minimal use of government space to store supplies and/or equipment as required under this contract.

d. The contractor shall be responsible for any repair or damage incurred to the building system as a result of contractor errors or poor workmanship.

V. Performance Requirements

Contractor shall provide installation services sufficient to bring purchased units into full operation. Contractor shall provide training such that all patient care providers and bio medical technicians completing the training are qualified to operate and identify problems in the operation of purchased equipment. Contractor shall provide additional training to two bio medical technicians such that technicians completing the training are fully capable of maintaining and performing basic repair on purchased units without voiding contractor and/or manufacturer’s warranty.

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VI. Deliverables

The vendor shall provide –

a. Email copies of all invoices to jon.wilner@ihs.gov

b. Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

c. Manufacturer’s manuals for operation, maintenance, inspection and repair.

d. At a minimum all monitors standard warranty is 3 years parts and 1 year labor. For central stations, standard warranty is 1 year parts and labor.

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e. Equipment delivered by standard freight to the seven locations described in paragraph IV.

f. Training as follows before warranty expiration:

i. Schedule and provide operator and in-service training with the

Medical Departments. The in-service shall be provided by the Contractor.

ii. Provide operational and problem identification training to patient care providers on site at each location.

iii. Technical training for preventive maintenance (PM), and repairs at vendor training center for biomed technician staff.

iv. Provide technical training within 11 – 12 months, before warranty expires.

g. Provide all special required tools to maintain PM’s and Repair’s.

h. Expedited delivery of equipment.

i. Medical Equipment Removal

i. The Individual Inventory Property Specialist and Biomedical Equipment Technician (if available) will coordinate with the contractor to generate an accurate list medical being removed from the building to include:

1. Facility

2. Department

3. Property Number

4. Biomedical Control ID#

5. Manufacturer

6. Model

7. Serial