Synopsis-Solicittion_PHX-27.pdf

Combined Synopsis/Solicitation Notice Classification Code: 6515 Medical and Surgical Instruments, Equipment and Supplies Subject: RFQ-18-PHX-27, Audiology Equipment and Configuration

GENERAL INFORMATION

Contracting Office’s Zip Code: 85004 Solicitation Number: RFQ-18-PHX-27 Response Date and Time: 08/31/2018, 4:00 PM MST (Arizona Time) Archive: 60 Days After the Award Date Recovery Act Fund: No Set Aside: Unrestricted NAICS Code: 339112, Surgical and Medical Instrument Manufacturing Contracting Office Address: Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM), 40 North Central Avenue, Two Renaissance Square, Phoenix, AZ 85004 Description: See Below Point of Contact: Donovan Conley, Contract Specialist, 602-364-5174, donovan.conley@ihs.gov

PLACE OF PERFORMANCE

Address: Phoenix Indian Medical Center (PIMC), 4212 North 16th Street, Warehouse – Bldg-9, Phoenix, AZ 85016

ADDITIONAL INFORMATION

Agency Contacts Email Address: donovan.conley@ihs.gov mailto:donovan.conley@ihs.gov

RFQ

General Information

Document Type: RFQ RFQ Number: RFQ-18-PHX-27 Posted Date: 08/17/2018 Response Date: 08/31/2018 @ 4:00 PM MST (Arizona Time) Classification Code: 6515 Set Aside: Unrestricted NAICS Code: 339112

Contracting Office Address

Attention: Donovan Conley, Contract Specialist IHS, Phoenix Area Office, Division of Acquisition Management 40 North Central Avenue, Two Renaissance Square Phoenix, AZ 85004 Office: 602-364-5174 Email: donovan.conley@ihs.gov

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued. The Government will award a firm-fixed price contract resulting from this combined synopsis/solicitation, to the responsible offeror whose offer is conforming to the “Brand Name or Equal” synopsis/solicitation where best value is expected when utilizing Lowest Price Technically Acceptable (LPTA) procedures.

This solicitation is issued under Request for Quotations (RFQ) and the solicitation number is RFQ-18-PHX-27. This acquisition is Unrestricted. The North American Industry Classification System (NAICS) code is 339112 and the size standard is 1,000 employees. The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99/ 16 Jul 2018.

The PIMC is procuring for audiology equipment and configuration.

All questions regarding this RFQ for Items must be in writing and will be sent by email to donovan.conley@ihs.gov.

Questions must be received no later than 08/31/2018 at 12:00 PM MST (Arizona Time). No further questions will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any PIMC employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer

Schedule

PLEASE ENTER THE TOTAL PRICE FOR THE CLIN(S) BELOW

Please include RFQ Number on Quote

FAR 52.211-6, Brand Name or Equal - All items must comply and must have the alike salient characteristics of the items stated below, to include technical documentation to support products being offered as equal items.

Ite m

No.

Supplies/Services QTY Unit

Unit Price

Amount

1.

MD-033, Medrx Avant ARC, Includes: Quicksin; IP30 Inserts; and Rear Ear

Not Brand Name Provide: Model Number, Mfg. Name and specification literature or brochures to verify it meets technical salient characteristics.

5-EA $ $

Salient Characteristics:

1. Air Bone, Speech, and Masking Audiometer; 2. Frequency Range: 125 Hz – 12.5 kHz; 3. Screening Audiometry; 4. Automatic Audiometry; 5. Bone; 6. Speech; 7. Stenger, ABLB, SISI, Tone Decay, QuickSIN;

8. Word Lists Built-In; 9. Real Ear Measurement (REM); 10. Live Speech Mapping (LSM); 11. Master Hearing Aid/Hearing Loss Simulator

FOB Destination

2.

DD45, HeadPhones Calibrated to MedRx Audiometer

Not Brand Name Provide: Model Number, Mfg. Name and

3. Interacoustics Titan Version 4 Clinical w/Multiple Probe Tones

Not Brand Name Provide: Model Number, Mfg. Name and

1. DP range 500Hz – 10kHz; 2. TE range 500Hz – 5.5kHz (30-90 db SPL); 3. Fully customizable protocols; 4.

Basic & Advance view; 5. Manually controlled test time; 6. Unlimited test point; 7. Advance ACG; 8.

Bayesian weighted averaging; 9. NOAH & HITRACK compatibility; 10. DP Input/Output test; 11. 226Hz tympanometry; 12. Operate from Titan or PC; 13. Pressurized OAE

4. TEOAE & DPOAE Module algorithm

5. Dell Latitude 7480 (Laptop, 210-AKXV) and Dell P2317H Monitor (210-AIIB), See attachment, Dell Latitude 7480 and P2317H Specifications

Not Brand Name Provide: Model Number, Mfg. Name and

1. See attachment, Dell Latitude 7480 and P2317H Specifications

6. NOAH Link

7. NOAH Migration and Configuration

8. Shipping 1-EA $ $

9. Trade-In, See attachment, Trade-In PIMC 12-Items

1-EA ($ ) ($ )

Contractor shall make arrangements with the Property Officer at PIMC to pick-up and dispose equipment. Contractor shall not dispose equipment on Government property. Contractor shall sign and date Government’s HHS-22 (Request for Property Action) to transfer title to the contractor. Property Officer is Leon Monroe and his email address is Leon.Monroe@ihs.gov.

TOTAL AWARD AMOUNT:

Basis of Award

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures. This is a competitive LPTA best value source selection in which technically acceptable is considered the most important factor. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

In order for an Offeror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price factor. Any proposal receiving a rating of “Unacceptable” in any non-price factor will not be further evaluated.

The Government intends to award one (1) delivery order for this solicitation request.

For the purpose of award, the government shall evaluate offers based on the evaluation factors described below:

mailto:Leon.Monroe@ihs.gov

FACTOR 1 – Technical (Acceptable/Unacceptable)

Meet the salient characteristics for Line Item 1, 2, 3, and 5.

FACTOR 2 - Price

Factor 1 – Technical:

Offeror shall provide brief description of alike salient characteristics of the items stated in the Schedule, to include technical specification and product literature documentation to support products being offered as equal items.

The Government will evaluate the contractor’s technical documents/attachments to ensure that it reflect sound understanding of Factor 1 – Technical.

Ratings:

Acceptable – Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable – Proposal does not clearly meet the minimum requirements of the solicitation.

Factor 2 – Price:

The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 13.106-3(a).

Offer must be good for 60 calendar days after submission.

FOB Destination CONUS (Continental U.S.). Shipping charges shall be included in the purchase cost of the product. Sellers shall deliver the products on their own conveyance to the location listed on the award.

Quotations Preparations Instructions: A completed quotation consist of four parts.

a) Technical: Provide brief description of alike salient characteristics of the items stated above, to include technical documentation to support products being offered as equal items.

b) Price Schedule: Provide product information and price(s) for all Line Item numbers. Include manufacturer name and model number, description of supply, unit of issue, unit price, extended total amount and grand total. Not providing prices for all line items shall make your offer non-responsive to the solicitation.

c) In order to be considered for an award, an offeror must have completed the online electronic Representations and

Certifications located at https://www.sam.gov/ in accordance with FAR 4.1201(a). By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in SAM at https://www.sam.gov/ prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation [Note: Lack of registration in the System for Award Management will make an offeror ineligible for award.].

d) Offeror to fill out Contract Administration Data in attachment Clauses and Contract Administration Data.

Clauses: See attachment, Clauses and Contract Administration Data Provisions: See attachment, Provisions