Delivery_Schedule.pdf

UNITED STATES GOVERNMENT MEMORANDUM

Federal Correctional Complex

Coleman, Florida 33521

DATE: November 9, 2017

Attention Vendors:

Here are the delivery schedules that you bid on and must abide by:

Schedule #1 All in one shipment to be delivered between January 2-16, 2018. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3052/3055/3165/3056.

Schedule #2 Split total quantities into two equal shipments. The first delivery must be delivered between January 2-16, 2018 and the second delivery must be delivered between February 1-15, 2018. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3052/3055/3165/3056.

Schedule #3 Split total quantity into three equal shipments. The first delivery must be delivered between January 2-16, 2018 and the second delivery must be delivered between February 1-15, 2018 , 2018 and the third delivery must be delivered between, March 1-15, 2018. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3052/3055/3165/3056.

Schedule #4 Split total quantity into thirteen equal shipments to be delivered each Wednesday, beginning January 3, 2018 and ending with the last delivery on, Wednesday, March 28, 2018. Deliveries must be made between 6:00 AM and 9:00 AM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery.

Hours of delivery are 6:00 a.m. - 2:30 p.m. Monday - Thursday and 7:30 a.m. – 2:30 p.m. on Friday (Closed 11:00 a.m. - 12:00 p.m. for lunch). No deliveries on Saturday, Sunday or Federal Holidays. Please note that January 1st, January 15th, and February 19th are federal holidays and our warehouse will not be open.

This quarter (January 1, 2018 – March 31, 2018) if delivery schedules are not adhered to it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. This quarter all items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.

The following items must be adhered to: all deliveries must be palletized, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors expense within 2 weeks of notification or it will be disposed of.

Lastly, we cannot accept faxed invoices. All invoices must be mailed per departmental policy. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.

If you have any questions regarding these matters, please e-mail me at gderequito@bop.gov.

Sincerely, /S/

G. Derequito Contract Specialist FCC Coleman