RFQ-10-16-046.REL.CASU_Telephone_System.doc

RFQ-10-16-046-REL

SECTION B

SECTION B - CONTINUATION BLOCK

B.1 PRICE SCHEDULE – CISCO VoIP TELEPHONE SOLUTION

Furnish and install a Cisco VoIP Phone System at the Crow/Northern Cheyenne Indian Hospital, Crow Agency, Montana; Lodge Grass Health Center, Lodge Grass, Montana; and Pryor Clinic, Pryor, Montana; and upgrade the Cisco equipment at the Billings Area Office, Billings, Montana to support the network infrastructure.

The procurement is conducted pursuant to the authority of Federal Acquisition Regulation (FAR) Subpart 13.5, Test Program for Certain Commercial Items (41 U.S.C. 3305, 3306, and Chapter 37); and FAR Part 12, Acquisition of Commercial Items (41 U.S.C. 1906 and 1907)).

UNIT

OF

TOTAL

ITEM

DESCRIPTION

QTY

ISSUE

AMOUNT

1. VOIP Telephone Solution

JOB

B.2

PERIOD OF PERFORMANCE

VoIP Telephone Solution and Upgrade at the Billings Area Office: Six (6) Months

B.3

PURPOSE OF CONTRACT

The mission of the Billings Area Indian Health Service is to provide the best possible health care services to the Native American population within the Billings Area. To meet the mission, the Crow/Northern Cheyenne Hospital in Crow Agency, Montana requires contractor support to upgrade the current telephone system to a VoIP telephone solution.

The VoIP equipment must be Cisco due to the existing IOS platform, existing knowledge base, and because the existing Indian Health Service helpdesk support is provided by Cisco certified technicians.

Items quoted must be NEW. No grey market, refurbished, used, or third party products will be accepted. The contractor shall source only new Cisco products directly from Cisco or through the U.S. distribution channels that are only authorized by Cisco. Products obtained outside these channels may require additional costs associated with product relicensing and inspection fees before Cisco will enter into warranty/service support for the product in question.

In the event there are questions pertaining to the validity of the Cisco products, the Government reserves the right to verify the origin of the Cisco products with Cisco Systems, Incorporated. In the event the products have been acquired from unauthorized channels, the Government further reserves the right to return the products for a full refund.

B.4

SCOPE OF WORK

Current Telephone System:

Crow/Northern Cheyenne Hospital

The current telephone system is a Nortel Option 61 with dual CPU’s with a Meridian voicemail system. Crow Hospital has 201 existing phone sets, 25 sets at Pryor Clinic and 25 sets at Lodge Grass Clinic. There are two T1 circuits to Project Telephone for incoming DID calls and all outgoing calls. Also connected to the phone system is a public address (PA) system. Current phone system is not VoIP and is not interfaced into the IHS LAN/WAN networks.

The contractor shall furnish all labor, equipment and software (as listed below by location), materials, and technical expertise necessary to perform and complete the work described in this scope of work, specifications, plans or other instructions provided, herein.

The contractor must provide and install the equipment, warranties, licenses and training from Cisco as listed below in the “Equipment Requirement” section.

B.5

LICENSING

Telephone Station Set quantities and Unified Workspace Licensing listed below may vary, depending on the type of device and/or user quantities. Any additional licenses being added after award of contract will be done via contract modification. The Indian Health Service reserves the right to modify the telephone set and license quantities at the time of purchase.

The contractor will be responsible for purchasing the new equipment, software, and licenses as specified in the Scope of Work. Equipment, software and required licenses provided shall be compatible with this VoIP implementation project and the provision of a fully operational system. The contractor shall ensure that the equipment, software and license ownership shall transfer to the Indian Health Service at the completion of this project. The contractor will also supply all warranty and maintenance agreements for supplied equipment, software and licenses in the name of the Indian Health Service.

B.6

EQUIPMENT REQUIREMENTS

Item Name:

Product Name

B.7

PROJECT MANAGEMENT

The contractor shall identify project team members and their individual rolls. The contractor shall supply a complete description of the key activities and responsibilities required for the upgrade. A master project schedule and plan must be included, along with a work responsibility matrix, identifying the tasks the contractor will perform and the tasks the government is expected to perform to successfully implement this project.

B.8

DELIVERABLE

The contractor shall provide the Crow/Northern Cheyenne Service Unit with administrative and training manuals, CDs, et cetera.

B.9

FUNCTIONAL REQUIREMENTS

The VoIP implementation solution shall be fully functional and compatible with the current network LAN/WAN equipment and infrastructure.

B.10

ADDITIONAL REQUIREMENTS

The Contractor shall:

Perform on-site requirements gathering to capture details about the existing environment as well as the desired features and functionality for the proposed solution.

Provide customer with a pre-implementation checklist detailing any recommendations for, or required changes to, the existing network/virtual environment.

Create a design document deliverable detailing the solution to be deployed and the method for deploying it.

Develop a system test plan to validate the functionality of the installed solution.

Review the design document and system test plan with the customer.

Deploy two ea. Cisco BE6M servers and install Cisco Unified Communications Manager, Unity Connection, InformaCast, and SRST Manager.

Migrate user data from legacy CUCM 7.x environment, cutover existing sites to the new cluster, and provide Day One support.

Deploy E-SRST at Crow, Pryor, and Lodge Grass sites and provision voice gateways for PSTN connectivity.

Deploy up to 305 phones to the desktop.

Cutover Crow, Pryor, and Lodge Grass sites and provide Day One support.

Provide knowledge transfer to the customer for the as-built solution.

One day 'train-the-trainer' session to cover high level features and functionality and enable the customer to support end users.

B.11

TRAINING AND ASSISTANCE

The contractor will provide a guidance/training and assistance plan for review and approval prior to the award of contract.

The contractor will provide remote assistance for minimum of 30 days commencing with the first day the system starts receiving live calls.

B.12

INSTALLATION TIMELINE

Equipment Staging: The contractor will perform staging of hardware and software. The contractor will work with Indian Health Service to ensure that all equipment has been received and inventoried. During this staging process the contractor will inventory, assemble, connect, power cycle, configure, and test the new equipment and software based on solution determined by site survey.

B.13

PERSONAL QUALIFICATIONS

A Gold Certified, Master Unified Communications Specialized Cisco Partnership or equivalent. The contractor must be license/certified in Cisco VoIP equipment, software, and installation.

The onsite lead installation technician must be CCIE certified or equivalent.

B.14

COMPLIANCE WITH SECTION 508

Section 508 Program Need

Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant for the following program need: "IP Telephone."

Section 508 Deliverable Requirements

Technical standards from 36 CFR part 1194 Subpart B have been determined to apply to this acquisition. Offerors must describe how their proposed Electronic and Information Technology (EIT) deliverables meet at least those technical provisions identified as applicable in the Product/Service Accessibility Template (PAT) at http://www.hhs.gov/web/section-508/contracting/technology-products/product-accessiblity-template/index.html.

Functional performance criteria from 36 CFR part 1194 Subpart C have been determined to apply to this acquisition. Offerors must describe how their proposed Electronic and Information Technology (EIT) deliverables meet at least those functional performance criteria identified as applicable in the Product/Service Accessibility Template (PAT).

Information, documentation, and support requirements from 36 CFR part 1194 Subpart D have been determined to apply to this acquisition. Solicitation respondents must describe how the information, documentation, and support proposed for Electronic and Information Technology (EIT) deliverables meet at least that information, documentation, and support requirements identified as applicable in the Product/Service Accessibility Template (PAT).

Section 508 Evaluation Factors

Responses to this solicitation will only be considered for award after it has been determined that the proposal adequately addresses the requirements for Section 508. Only proposals which contain adequate information to document their responsiveness to the Section 508 requirements (e.g. a completed PAT or equivalent and supporting documentation) will be eligible for any additional merit consideration.

Section 508 Acceptance Criteria

IP Telephones delivered as a result of this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility. IP Telephones delivered must include a completed PAT.

B.15

WORKING CONDITIONS

Work is performed in the telephone and server rooms, which are adequately lighted, and ventilated. Due to the nature of the equipment, the telephone and server room temperatures are below room temperature.

B.16

QUALITY ASSURANCE

Periodic inspections will be completed by the Indian Health Service technical representative.

B.17

WORK SCHEDULE

The facilities regular business hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m., and Friday from 8:00 a.m. to 4:30 p.m., excluding federal holidays.

System downtime must be scheduled during non-business hours whenever feasible. The contractor must ensure that the work is scheduled in such a manner that will have minimal effect on patient care and business functions.

The contractor will provide the Indian Health Service with an installation time line and milestone plan, starting with installation and submit to the Crow/Northern Cheyenne Service Unit Site Manager.

The contractor’s personnel will not be permitted to leave the installation to perform work required by service calls that do not pertain to this contract.

B.18

TIMELINE

Installation will begin no later than three (3) weeks after contract award.

Performance of the contract shall be completed no longer than six (6) months after award.

B.19

WARRANTY AND MAINTENANCE

Cisco – SMARTnet Maintenance (Hardware and Software) components

All Cisco equipment as part of the proposal will include one year of SMARTnet Maintenance on all hardware and software components.

The Cisco SMARTnet components will include but not be limited to the following descriptions.

(1) Cisco Operating System (Including Cisco IOS®) Software Updates

Cisco will respond quickly to changes in networking environments and provides immediate Cisco system software updates (such as IOS), thus incorporating technology refreshment into the standard maintenance package. SMARTnet will provide automatic updates, on request, of all major releases, with sophisticated upgrade planning processes, as well as maintenance fixes.

(2) Cisco Customer On-line (CCO) Access

Through www.cisco.com software updates must be available 24 hours a day, seven days a week. The Indian Health Service should have the capability to search, access, and download software and firmware upgrades at Cisco’s customer web location.

(3) Advanced Replacement on Hardware

In the event of hardware failure, the SMARTnet Advance Replacement feature must provide a hardware replacement on failed parts the next business day.

(4) Technical Assistance Center (TAC) The Indian Health Service must have access to the single point of contact for all Cisco software and hardware maintenance and support services through the Cisco Technical Assistance Center (TAC). The Cisco TAC must be available 24 hours a day, seven days a week via telephone (1-800-553-2447), electronic mail, or www.cisco.com case submission tool. The Indian Health Service must have access to the customer support engineers with Cisco product line and communications networking technology experience.

B.20

CONTRACTING OFFICER AUTHORITY

Authority to negotiate changes in terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer.

B.21

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer shall designate a COR, in writing, at time of award. The COR shall be responsible for:

a. Monitoring the Contractor’s technical progress;

b. Interpreting the statement of work;

c. Technical evaluation as required;

d. Technical inspections and acceptance required by the contract; and,

e. Assisting the Contractor in the resolution of technical problems encountered during performance of the contract.

B.22

INVOICES

a. The Contractor shall submit its invoice to the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107, with a courtesy copy to:

Name:

Kristy Falls Down

Title:

Information Technology Specialist

Address:

Crow Hospital

P.O. Box 9

Crow Agency, Montana 59022 Telephone:

(406) 638-3346

b. The Contractor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number;

(3) Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database.

Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

SECTION C - CONTRACT CLAUSES

C.1

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

https://www.acquisition.gov/

FAR

No. Clause No.

Title

Date

1. 52.204-4 Printed or Copied Double-Sided on Postconsumer

MAY 2011

Fiber Content Paper

2. 52.211-6 Brand Name or Equal

AUG 1999

3.

52.212-4 Contract Terms and Conditions – Commercial Items

MAY 2015

4.

52.215-5 Facsimile Proposals

OCT 1997

5.

52.223-5 Pollution Prevention and Right-to-Know Information

MAY 2011

6.

52.223-6 Drug-Free Workplace

MAY 2001

7.

52.232-18 Availability of Funds

APR 1984

8.

52.237-2 Protection of Government Buildings, Equipment, APR 1984 and Vegetation 9.

52.242-15 Stop-Work Order

AUG 1989

10.

52.242-17 Government Delay of Work

APR 1984

C.2

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

ITEMS (MAR 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[ X ] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[ ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

[ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[ X ] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

[ ] (5) [Reserved].

[ ] (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

[ ] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

[ X ] (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

[ ] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

[ ] (10) [Reserved].

[ ] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

[ ] (ii) Alternate I (Nov 2011) of 52.219-3.

[ ] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[ ] (ii) Alternate I (Jan 2011) of 52.219-4.

[ ] (13) [Reserved]

[ X ] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

[ ] (ii) Alternate I (Nov 2011).

[ ] (iii) Alternate II (Nov 2011).

[ ] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[ ] (ii) Alternate I (Oct 1995) of 52.219-7.

[ ] (iii) Alternate II (Mar 2004) of 52.219-7.

[ X ] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

[ ] (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)).

[ ] (ii) Alternate I (Oct 2001) of 52.219-9.

[ ] (iii) Alternate II (Oct 2001) of 52.219-9.

[ ] (iv) Alternate III (Oct 2015) of 52.219-9.

[ ] (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

[ ] (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

[ ] (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[ ] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

[ X ] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

[ ] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

[ ] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

[ X ] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[ ] (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126).

[ X ] (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

[ X ] (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

[ X ] (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

[ X ] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

[ X ] (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

[ X ] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

[ X ] (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[ ] (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[ X ] (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[ ] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] (36)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

[ ] (ii) Alternate I (Oct 2015) of 52.223-13.

[ ] (37)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

[ ] (ii) Alternate I (Jun 2014) of 52.223-14.

[ ] (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

[ ] (39)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

[ ] (ii) Alternate I (Jun 2014) of 52.223-16.

[ X ] (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

[ X ] (41) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

[ ] (42)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[ ] (ii) Alternate I (May 2014) of 52.225-3.

[ ] (iii) Alternate II (May 2014) of 52.225-3.

[ ] (iv) Alternate III (May 2014) of 52.225-3.

[ ] (43) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[ X ] (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[ ] (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[ ] (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[ ] (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[ ] (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[ ] (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[ X ] (50) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

[ ] (51) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[ ] (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

[ ] (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

[ ] (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[ ] (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[ ] (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

[ ] (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

[ ] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[ ] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[ ] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[ ] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (May 2014) (41 U.S.C. chapter 67).

[ ] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (May 2014) (41 U.S.C. chapter 67).

[ ] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

[ ] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

[ ] (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212)

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(xi)

[ ] (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O 13627).

[ ] (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

C.3

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION

REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

HHSAR

Clause No.

Title

Date 352.203-70 Anti-Lobbying

DEC 18, 2015

352.208-70 Printing and Duplication

352.215-70 Late Proposals and Revisions

352.222-70 Contractor Cooperation in Equal Employment

DEC 18, 2015

Opportunity Investigations

352.223-70 Safety and Health

352.224-71 Confidential Information

352.226-1 Indian Preference

352.226-3 Native American Graves Protection and

DEC 18, 2015

Repatriation Act

352.227-70 Publications and Publicity

352.237-70 Pro-Children Act

352.239-73 Electronic and Information Technology

DEC 18, 2015

Accessibility Notice 352.239-74 Electronic and Information Technology

DEC 18, 2015

Accessibility

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1

DEPARTMENT OF LABOR POSTERS AND/OR NOTICES THAT MUST BE

DISPLAYED IN THE WORKPLACE:

1. Employee Polygraph Protection Act (EPPA)

2. Fair Labor Standards Act (FLSA)

3. Equal Employment Opportunity (EEO)

4. Uniformed Services Employment and Reemployment Rights Act (USERRA) Notice/Poster

5. Occupational Safety and Health Act (OSHA)

The posting requirements vary by statute therefore you may want to access the “Employment Laws Assistance for Workers and Small Business (elaws) Poster Advisor” at http://www.dol.gov/osbp/sbrefa/poster/matrix.htm. The Poster Advisor is designed to assist your Organization with the poster requirements for the laws administered by DOL.

SECTION E - SOLICITATION PROVISIONS

E.1

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

E.2

EVAULATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Technical Approach

Subfactor 1 – Vendor Credentials Subfactor 2 – Technical Approach and Methodology

Subfactor 3 – Implementation Schedule Factor 2 – Past Performance Subfactor 1 – Quality of Product and Service Subfactor 2 – Timeliness of Performance Subfactor 3 – Cost Control

Subfactor 4 – Business Relations

1.1 Factor 1: Technical Approach

1.1.1 Subfactor 1: Vendor Credentials

a. The offeror must possess and provide evidence of Cisco Gold Partner status; Cisco UC Master status; Cisco Security Master status; have CCIE and CCNP on Staff; and a technical support team that can support an equivalent brand of Cisco SMARTnet, including 100% Government cleared Support Staff and Asset Tracking of equipment including, but not limited to, Cisco Hardware.

1.1.2 Subfactor 2 – Technical Approach and Methodology

a. By addressing each…