RFQ0007706VideoTransmitters.pdf

RFQ 0007706

Video transmitters

July 15, 2016

RFQ 0007706 – Video Transmitters

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and

Solicitation for Commercial Items, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is RFQ0007706 – Video Surveillance Transmitters and is issued as a Request for Quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2005-88, dated May 16, 2016.

(iv) This solicitation is set-aside 100% for small businesses. The associated North American Industrial

Classification System (NAICS) code for this procurement is 334220 – Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing. The small business standard size for this

NAICS is 750 employees.

(v) Contract Line Item Numbers (CLINs) and descriptions, quantities, and units of issue.

CLIN# Manufacturer Part Number Description Qty/UI

Janteq

JTN-SC-01

Nemo COFDM Transmitter 429/ea

Janteq

JTN-UTW-915

UHF Telemetry Receiver/Two Wire

Interface UHF 915 MHz 29/ea

Janteq

JTN-UTF-915

Nemo Dual Flex IO Board UHF 915

MHz 400/ea

Janteq 520-0020001

FBI Nemo Flex Camera, 720p x M-8 x 7.1mm Sunex Lens 858/ea

Janteq JTN-UKF-915

Nemo UHF Telemetry keyfob, 915

MHz 429/ea

U.S. Department of Justice

Federal Bureau of Investigation

CLIN# Manufacturer Part Number Description Qty/UI

Janteq NBHDRX-LSC-915

FLIP receiver, LSC Band, 915 MHz

UHF, remote control 286/ea

Janteq NBHDRX-CHG-

915 Notebook receiver battery charger 286/ea

Janteq NBHDRX-BP1

Notebook lithium Ion battery pack 286/ea

Janteq SHDRX-LSC

Receiver basic brick 143/ea

Janteq NBHDRX-

BPFRAME Notebook receiver battery pack frame 286/ea

Janteq 500-0005006

Nemo, flex cable type 0, 6 inch. 588/ea

Janteq 500-0005009

Nemo, flex cable type 0, 9 inch 100/ea

Janteq 500-0005012

Nemo, flex cable, type 0, 12 inch. 100/ea

Janteq 500-0005018

Nemo, flex cable, type 0, 18 inch 100/ea

Janteq 320-13034

Two wire camera interface board 58/ea

Janteq JTN-HDPTB-01

Nemo HD Dual Cam termination board 429/ea

(vi) The Federal Bureau of Investigation requests open market pricing for the “brand name” products listed above. Vendors proposing similar/like items will be considered non-responsive and will not be evaluated by the government or considered for award.

(vii) Delivery Requirement

All items will be shipped to:

Federal Bureau of Investigation

Attn: Ted Ferreira

Engineering Research Facility

Bldg 27958-A

Quantico, VA 22135

Shipping: All deliveries under this order shall be FOB destination. All items procured under this order will be delivered to Quantico, Virginia. Items are due within 120 days of award. Staggered deliveries for all units may be available.

(viii) The provision at Federal Acquisition Regulation (FAR) 52.212-1 – Instructions to Offerors –

Commercial apply to this acquisition and are incorporated by reference.

(ix) The provision at FAR 52.212-2 - Evaluation – Commercial Items does not apply to this acquisition.

However, vendors are informed that award will be made on a “lowest price, technically acceptable

(LPTA) basis.

(x) Quote’s must include a completed copy of the provision at FAR 52.212-3 – Offerors Representations and Certifications – Commercial Items, with their quote. A print out of SAM website reps and certs is acceptable, as long as the SAM reps and certs are up to date on the SAM website. Per Paragraph

(b)(1) of this provision, any changes provided by the vendor in paragraph (b)(2) of this provision do not automatically change the representation and certifications posted on the SAM website. It is the vendor’s responsibility to ensure their SAM registration is up to date prior to any contract awards.

(xi)The clause at FAR 52.212-4 – Contract Terms and Conditions – Commercial Items apply to this acquisition and are incorporated by reference.

(xii)The clause at FAR 52.212-5 – Contract Terms and Conditions Required to Implement

Statutes or Executive Orders – Commercial Items, applies to this acquisition and the following additional FAR clauses cited within the clause are applicable: 52.203-6, 52.203-13, 52.204-10, 52.209-6, 52.209-9, 52.219-6, 52.219-8, 52.219-13, 52.219-14, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-25, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, and 52.232-33.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

(xiii) Additional contract requirement(s) or terms and conditions:

Equal Employment Opportunity (EEO)

The Contractor shall comply with the following prescribed policies and procedures pertaining to nondiscrimination in employment by contractors and subcontractors as listed in FAR - Subpart

22.8 – Equal Employment Opportunity.

Contract Award will be depended upon approval of the Contractor’s Affirmative Action Program registered with The Office of Federal Contract Compliance Programs (OFCCP).

Contractors registered with the Department of Labor’s National-Pre-Award Registry shall provide their company name and address they are registered under. If the Contractor is not registered, they will need to provide the following information when requested by the

Contracting Officer:

https://www.acquisition.gov/far/

(i) Name, address, and telephone number of the prospective contractor and of any corporate affiliate at which work is to be performed.

(ii) Name, address, and telephone number of each proposed first-tier subcontractor with a proposed subcontract estimated at $10 million or more. (if applicable)

(iii) Information as to whether the contractor and first-tier subcontractors have previously held any Government contracts or subcontracts. (if applicable)

(End of Provision)

52.222-22 Previous Contracts and Compliance Reports (FEB 1999) – The quoter represents that (a) it ___has, ___has not participated in a previous contract or subcontract subject to the

Equal Opportunity clause of this solicitation; (b) It ___has, ___has not, filed all required compliance reports; and (c) Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards.

Corporate Representation Regarding Felony Conviction Under Any Federal Law or

Unpaid Delinquent Tax Liability – Solicitation (DEVIATION 2015-02) (March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation –

(1) convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or (2) that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the quoter represents that, as of the date of this quote –

(1) the quoter is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and, (2) the quoter is not a corporation that has any unpaid Federal or

State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting

Reporting of Waste, Fraud, and Abuse- Solicitation

(DEVIATION 2015-02) (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

Contractor Certification of Compliance with Federal Tax Requirements – Solicitation

(DEVIATION 2015-02) (March 2015)

By submitting a response to this solicitation, the contractor certifies that, to the best of its knowledge, information and belief, the contractor has (a) filed all Federal tax returns required during the three years preceding the certification, (b) not been convicted of a criminal offense under the Internal Revenue Code of 1986, and (c) not been notified, more than 90 days before the subject certification, of any unpaid

Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

Small Business Accelerated Payment

The Contractor must indicate his business size on each invoice to assist the payment office in determining eligibility for accelerated payment in accordance with OMB Memo M-11-32, “Accelerating Payments to

Small Businesses for Goods and Services,” dated 10/14/2011. The Prompt Payment Act still applies to this action. However, the agency will make best efforts to pay proper invoices within 15 days.

SAM Requirement

Note: Ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts.

The FBI is utilizing a new financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The

EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

Invoicing Instructions

The invoice should be attached to an email, and sent to the following address:

central_invoices@ic.fbi.gov.

It is imperative that the invoice contain current and accurate contract information (contract/order number), otherwise the invoice risks being rejected.

Please note, invoices received before 5pm ET (Monday-Friday) will be considered received that business day. Any invoice received after 5pm ET will be considered received and will be entered into the invoice system on the following business day.

A proper invoice shall include the following information:

• Name and address of the Contractor

• Invoice date and invoice number. Invoice numbering should begin at 0l and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, Task Order number, contract line item number and, if applicable, an order number

• Description, quantity, unit of measure, unit price and extended price of the items delivered

• Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, and phone number of person to notify in event of defective invoice

• Electronic Funds Transfer (ETF) banking information

• Contractor's First/Last Name, Number of Hours, Labor Category, Total number of hours

(items can be in any order), Cumulative Number of Hours to date

• Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the

Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI 's Commercial Payment Unit in accordance with the Prompt

Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR's (or designee) certification of receipt of services and the CO final authorization for payment.

(xiv) There is no Defense Priorities and Allocations System (DPAS) rating for this acquisition.

mailto:central_invoices@ic.fbi.gov

(xv) Quotes must be received by Friday, July 29, 2016 at 9:00 AM (Eastern Time). Quotes and any accompanying information must be e-mailed to Jerri.Newton@ic.fbi.gov.

Quotes may be sent using your company’s standard quote format but must include the following information: pricing and product description for the line item listed in paragraph (v), Tax ID #, DUNS #, Cage Code#, and Point of Contact with Email and telephone information.

1. Only new equipment, not refurbished, will be accepted for this procurement.

2. Quote must be valid for 120 days from closing date of RFQ.

3. Delivery must be identified within the terms and conditions of the quote.

4. The government terms and conditions remain enforceable over the contractor terms and conditions.

**Question Submission**: Interested vendors must submit questions concerning the solicitation at the earliest time possible to enable the government to respond. Questions should be submitted to the attention of Jerri Newton at Jerri.Newton@ic.fbi.gov, no later than Thursday, July 21, 2016 at 9:00 AM (Eastern Time). Please reference the RFQ# and name in the subject line of your email. Questions received after the appointed date/time may not be responded to by the government.

Questions relating to this acquisition shall be submitted using the following table format:

# Question* Section # Page #

* One question per row. Failure to submit the question(s) in the above format by the due date will result in the submission not being considered.

(xvi) Point of contact regarding this solicitation:

Ms. Jerri Newton

Contracting Officer

Science and Technology Contracts Unit (STCU)

Federal Bureau of Investigations (FBI)

Jerri.Newton@ic.fbi.gov

703-985-2436 mailto:%20Jerri.Newton@ic.fbi.gov mailto:Jerri.Newton@ic.fbi.gov mailto:Jerri.Newton@ic.fbi.gov