RFQ0000377-Camera Supplies BPA.pdf

REQUEST FOR QUOTATION

RFQ NO. RFQ0000377 – CAMERA SUPPLIES BPA

Date: January 27, 2020 To: Nikon, Inc. Brand Authorized Dealers/Resellers From: Federal Bureau of Investigation/Finance Division Subject: Request for Quotation (RFQ) for Camera Supplies

Solicitation Number: RFQ0000377

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for Quotation (RFQ) to solicit authorized dealers/resellers of Nikon, Inc. brand products for the purpose of establishing a single award, firm-fixed price Blanket Purchase Agreement (BPA) to acquire photographic supplies used support photographic operations for the Operational Projects Unit (OPU), Laboratory Division.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ.

Questions or Requests for Additional Information Are Due: February 3, 2020 1:00pm CST

Quotes Must Be Submitted No Later Than: February 5, 2020 1:00pm CST

1.0 General Information

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most up to date information about this acquisition. No partial quotes will be considered. No partial awards will be made.

The North American Industrial Classification System (NAICS) code for this requirement is 333316 – Photographic and Photocopying Equipment Manufacturing; the size standard is 1,000 employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-04. This requirement will be awarded on an all or none basis as a commercial item under the procedures at FAR Parts 12 and 13.

This RFQ is being conducted as a total set-aside for small business concerns. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award.

2.0 Description/Specifications

2.1 Purpose/Type of Contract

The purpose of this BPA is to provide photographic supplies for the FBI’s photographic operations in FY2020. The Government intends to establish a firm-fixed price, single award, BPA. The period of performance for this BPA shall be date of award through September 30, 2020.

2.2 Supplies or Service

The offeror shall provide firm-fixed pricing for the products listed in the Attachment A – Pricing Template. All lenses and camera bodies must be Nikon, Inc. brand name only. All other supplies must be brand name or equal. Shipping cost (within CONUS) is to be included in vendor’s pricing.

The items listed are anticipated to be the primary supplies necessary to perform the contract.

Other supplies may be added if applicable and necessary under the contract.

As items become obsolete, the FBI reserves the right to replace the item(s) at any time with technically acceptable items. Any alteration/change to contractual obligations shall be issued by the Contracting Officer.

If the vendor/manufacturer offers a promotion at a price that is lower than the price established in the BPA, the FBI shall receive the lower promotional price as long as the order is placed during the promotional period.

The contractor shall extend to the Government full coverage under a normal commercial warranty. Acceptance of the warranty does not waive the Government’s rights with regard to the other terms and conditions of this contract. The warranty period shall begin upon final acceptance of all items provided to the Government by the contractor.

2.3 Purchase Ceiling

The anticipated ceiling for this BPA is $95,000.00. The FBI is obligated only to the extent of authorized purchases actually made under this BPA.

2.4 Shipping and Delivery Requirement

All deliveries under this contract shall be FOB destination.

Items shall be delivered to:

Federal Bureau of Investigation 2501 Investigation Pkwy Quantico, VA 22135

3.0 Quotation Requirements

• New products only shall be accepted for this procurement.

• No grey market products shall be accepted. All products shall be intended for sale in the

USA and come with a certified manufacturer’s warranty.

• Vendors must be an authorized Nikon dealer/reseller.

• Vendors must provide evidence that they are authorized to distribute Nikon products (i.e.

certificate, authorization letter). If documentation is not included in submitted bid, quote shall be considered “unresponsive”.

• Offers shall be valid for 60 calendar days from closing of posting.

• Delivery must be made within 45 days or less after Receipt of Order (ARO).

Please include in your quote: pricing and product description for each line item listed above.

Quote may be sent via your company’s standard quotation form but must include the following information: Tax ID #, DUNS #, Point of Contact with email and telephone information.

4.0 Process Schedule

4.1 Submission of Questions

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted via email only to the attention of Keri Matthews at KCMatthews@fbi.gov, no later than Monday, February 3, 2020 at 1:00pm CST.

4.2 Submission of Quotations

Quotations/offers and any accompanying information shall be submitted via email only to the attention of Keri Matthews, Contract Specialist, at KCMatthews@fbi.gov, no later than Wednesday, February 5, 2020 at 1:00pm CST. Quotations/offers sent via other means (i.e. via telephone call, facsimile transmission, etc.) will not be considered. Offerors are hereby notified that quotations received after the date, time, and location specified above will not be considered.

Offers must be valid for 60 calendar days from closing of posting.

5.0 Provisions and Clauses

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.211-6 Brand Name or Equal

FAR 52.212-1 Instruction to Offerors-Commercial Items

FAR 52.212-2 Evaluation-Commercial Items-Award will be made to the Lowest Price Technically Acceptable Offeror

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items-the selected offeror must submit a completed copy of the listed representations and certifications

FAR 52.212-4 Contract Terms and Conditions-Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-10, 52.209-6, 52.222-3, 52.222-19, 52.222-36, 52.222-50, 52.223-18, and 52.232-33.

FAR 52.243-1 Changes – Fixed Price

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far.

Corporate Representation Regarding Felony Conviction Under Any Federal Law Or Unpaid Delinquent Tax Liability – Solicitation (Deviation 2015-02)(March 2015)

a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation—

1) Convicted of a felony criminal violation under any Federal law within the preceding 24 (twenty-four) months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer—

1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 (twenty-four) months; and

2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

Contractor Internal Confidentiality Agreements Or Statements Prohibiting Or Restricting Reporting Of Waste, Fraud, And Abuse – Solicitation (Deviation 2015-02)(March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with any entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

5.1 System for Award Management (SAM) Requirement

Please ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts.

The FBI utilizes a financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

5.2 Invoicing Requirements

A Monthly Summary invoice submittal will be required in order to eliminate the administrative burden on the contractor and the Government. Invoices shall be submitted as a batch, no more than once per month.

5.3 Requirements for Procurement of Critical Assets

Every effort must be made to ensure that supplies are provided and integrated and services are performed using sound security components, practices, and procedures. Acquisition of supplies or services from concerns under Foreign Ownership, Control, or Influence (FOCI) or of supplies developed, manufactured, maintained, or modified by concerns under FOCI (any or all of which shall be referred to herein as "Use of FOCI source") is of serious concern and must be approved prior to contract award. Approval decisions will be made on a case by case basis after the source or technology has been identified by the Offeror and subjected to a risk assessment. The risk assessment process will vary depending on the acquisition type and proposed use of a FOCI source, available risk mitigation measures, and the information/justification provided by the Offeror.

Any Offeror responding to this Request for Proposal (RFP), Request for Quotation (RFQ), or Sealed Bid acknowledges the Government's requirements to secure services or equipment from firms which are not under Foreign Ownership, Control, or Influence (FOCI), or where any FOCI, in the opinion of the Government, adversely impacts on National Security or security requirements. The Offeror understands and agrees that the Government retains the right to reject any response to this RFP, RFQ, or Sealed Bid made by the Offeror, without any further recourse by or explanation to the Offeror, if the FOCI for that Offeror is determined by the Government to be an unacceptable security risk.

Risk assessments will be on a case by case basis and will be used to determine whether the use of a FOCI source poses an unacceptable security risk. If an unacceptable security risk is determined, the Government retains the right to reject the use of a FOCI source or to require that certain risk mitigation measures be taken by the Offeror. Similarly, the Government retains the unilateral right to approve the use of a FOCI source when the risk assessment indicates that such use would be in the Governments' best interests. If the use of a FOCI source is not approved, no classified information will be disclosed to the Offeror as part of the Government's rationale for non-approval. The Offeror (prime and subs) may not seek reimbursement from the Government for any costs associated with responding to this RFP, RFQ or Sealed Bid, as a result of a FOCI non approval decision.

6.0 Evaluation Factors

Award shall be made to the offeror whose quotation, conforming to this solicitation, is determined to be Lowest Price Technically Acceptable.

7.0 Attachments

Attachment A – Pricing Template.