RFQ - Surgical Instrument Washer - 36C24424Q0928.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

693-24-3-711-0053 36C24424Q0928 08-0 -2024 McDaniel Brayboy III mcdaniel.brayboy@va.gov 08-1 -2024

1:00 PM

EDT

36C244 Department of Veterans Affairs Network Contracting Office 4 3900 Woodland Ave Philadelphia PA 19104 X X 339112 1000 Employees N/A X See delivery schedule.

36C244 Department of Veterans Affairs Network Contracting Office 4 3900 Woodland Ave Philadelphia PA 19104

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429 See CONTINUATION Page Surgical Instrument Washer/Disinfector This is a % SDVOSB Set-Aside Please see Statement of Work for detailed requirements for the equipment needed.

All quotes must include Delivery Lead Time, Manufacturer UEI#, Manufacturer and Local Stock Numbers. Please fill out all data values and highlighted areas.

Quotes must be submitted via email no later than Thursday August 1 by 1:00 PM, EST.

All quotes must be submitted to mcdaniel.brayboy@va.gov See CONTINUATION Page X X Andrea Aultman-Smith Contracting Officer Table of Contents

SECTION B – CONTRACT IFORMATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Company:

b. GOVERNMENT: Contracting Officer 36C244 – Andrea Aultman-Smith McDaniel Brayboy III – mcdaniel.brayboy@va.gov Department of Veterans Affairs Network Contracting Office 4 3900 Woodland Ave Philadelphia PA 19104

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network. Veterans Affairs | Tungsten Network (tungsten-network.com

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

8DHSEBFNNBSUNNN WASHER DISINFECTOR S-8668 UNIT CONTRACT PRICE $70206.39 QTY 1

Contract Period: Base POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

LOCAL STOCK NUMBER: 8DHSEBFNNBSUNNN

CONNKIT0001 UTILITY CONNECTION PACKAGE, 0.50 UNIT CONTRACT PRICE $427.96 QTY 3 EXTENDED DISCOUNT PRICE $1283.88

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: CONNKIT0001

6036000012 POWERCON TRIPLE ENZYME, 3X5L UNIT CONTRACT PRICE $195 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: 6036000012

6036000011 POWERCON NEUTRAL, 3X5L UNIT CONTRACT PRICE $183.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: 6036000011

6036000013 INSTRUMENT LUBRICANT PLUS, 3X5L UNIT CONTRACT PRICE $76.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: 6036000013

6002123402 KIT CONDENSATE COOLING 86BPLC UNIT CONTRACT PRICE $828.42 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: 6002123402

6001000501 WASH CART 3 LEVELS ASSY UNIT CONTRACT PRICE $1713.26 QTY 3 EXTENDED DISCOUNTED PRICE $5139.78

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: 6001000501

6020720171 LOADING TROLLEY UNIT CONTRACT PRICE $ 1609.51 QTY 4 EXTENDED DISCOUNTED PRICE $6438.04

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: 6020720171

ZSUS-CTRIM-1-20 CUSTOM TRIM 1 MAX 5IN TRIM 20 FEET MAX UNIT CONTRACT PRICE $3552.00 QTY 7 EXTENDED DISCOUNTED PRICE $24864.00

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: ZSUS-CTRIM-1-20

MP224 KIT FOR ALARM FOR 9100 & 9027 UNIT CONTRACT PRICE $11448.52 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: MP224

ZSUS6613-IR-8666 INSTALL/REMOVE 86-SERIES WASHER UNIT CONTRACT PRICE $5160.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: ZSUS6613-IR-8666

ZSUSDISPOSAL-1PC DISPOSAL PER PIECE 1 UNIT CONTRACT PRICE $1158.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: ZSUSDISPOSAL-1PC

ZSUSFINAL-CONN-LV1 FINAL CONNECTIONS LEVEL 1 UNIT CONTRACT PRICE $1852.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: ZSUSFINAL-CONN-LV1

ZSUSINSTAL-WKD-XHR WEEKEND/AFTERHOURS (PER PIECE) UNIT CONTRACT PRICE $1852.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: ZSUSINSTAL-WKD-XHR

J60016 T-DOC PLUS SLA DL UNIT CONTRACT PRICE $454.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: J60016

TDCY26 DATA LOG GETINGE G1 WASHER UNIT CONTRACT PRICE $1847.37 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: TDCY26

TDCY32 PROCESS DATA EXPORT MODULE UNIT CONTRACT PRICE $1847.37 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: TDCY32

ZSUSLUA-I-NETCOM NETCOM INSTALLATION, 3 HOURS UNIT CONTRACT PRICE $562.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: ZSUSLUA-I-NETCOM

ZSUSTDOCINSTALL T-DOC INSTALLATION PER HOUR UNIT CONTRACT PRICE $217.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: ZSUSTDOCINSTALL

ZSUSONLINEINST10 GETINGE ONLINE INSTALLATION 1-30 UNITS UNIT CONTRACT PRICE $1528.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: ZSUSONLINEINST10

ZSUSONLINEPREM10 GETINGE ONLINE SUBSCRIPTION UNIT CONTRACT PRICE $520.00 QTY 1

POP Begin: 08-23-2024 POP End: 09-23-2024 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

LOCAL STOCK NUMBER: ZSUSONLINEPREM10

B.3 DELIVERY SCHEDULE

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

1111 East End Blvd.

Wilkes-Barre, PA 18711

USA

B.4 STATEMENT OF NEED

Statement of Work for Getinge Washer Disinfector S-8668 at Department of Veterans Affairs Wilkes-Barre VA Medical Center 1111 East End Blvd.

Wilkes-Barre, PA 18711-0030

· Background:

· The Department of Veterans Affairs Medical Center, Wilkes-Barre, PA; Sterile Processing Service (SPS) has determined the need to purchase one (1) Brand Name or Equal Getinge S-8668 Washer Disinfector for the Sterile Processing Service (SPS).

· Scope of Need:

· This requirement includes the purchase of one (1) Brand Name or Equal Getinge S-8668 Washer Disinfector for delivery, removal of one Belimed Washer Disinfector, installation and configuration, and assembly. The contactor/vendor must provide all labor, materials, equipment, transportation, and supervision for all stated work within the quote on weekends and after hours for the SPS department as agreed upon and referenced in the quote. Labor and materials for final connections of plumbing only. High voltage electrical not included. Gauges and shut-off valves are not included. Piping must be roughed-in, per Getinge drawings.

· Product delivery at Department of Veterans Affairs Wilkes-Barre Medical Center, 1111 East End Boulevard, Wilkes-Barre, PA 18711-0030. Duty hours for SPS are 06:30 AM-24:00 PM ET Monday through Friday. The government-recognized US holidays are New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Sunday, it is observed on Monday. Weekend work starts at 06:00 AM on Saturday and ends at 06:30 AM on Monday. Contracted work must be performed during weekend hours as stated in the quote and agreed upon.

· Getinge USA Sales, LLC, has completed a full consultation providing recommendations including a professional CAD depiction of the department and multiple solutions to address the space challenge. These options have been discussed and reviewed with management. Based on a visual count of instrument packs, there are an estimated 250 soft packs and 80 hard containers. The solution provided in the selection of the model of the selected washer disinfector accounts for existing instrument trays and space available in the SPS current design.

· Contractor/Vendor must:

· Provide all necessary materials, equipment, labor, supervision, and management to:

· Coordinate delivery

· Load and unload

· Removal and install items in designated rooms/locations.

· Assemble items as required.

· Secure as designated

· Properly dispose of all associated packing/crating materials outside the VA premises.

· Requirement:

· The Contractor must provide the following:

· Basis of design

· Refine and coordinate directly with vendor/manufacturer’s guidelines regarding the staging/storage, moving, and installation of the following product specifications in the space to ensure a seamless turn-key installation of one (1) Brand Name or Equal Getinge S-8668 Washer Disinfector.

· Salient Characteristics for Brand Name or Equal Getinge S-8668 Washer Disinfector

· Washer-disinfectors offer short cycle times and high throughput to rinse and thermally disinfect medical instruments. This ensures optimized instrument reprocessing, to include robotic instruments such as the da Vinci instruments, DeMayo and ION robotics.

· The unit is also optimized for ambulatory surgical centers and the larger instrument sets required for orthopedic surgeries.

· Advanced processing program specifically for rinsing and thermally disinfecting complex Endo Wrist instruments. It is a frequency pulsing program specifically created for Getinge S-8668 giving superior results.

· The special racks hold up to eight instruments (two full surgical sets, plus two spares), allowing you to increase the number surgeries performed each day.

· Application

· For general-purpose instrument washing and disinfecting of hospital instruments and supplies.

· The selectable temperature ranges will be pre-set for selection.

· Typical applications include unwrapped medical instruments for reprocessing.

· Validated for 25-pound sterilizer tray loads. The Getinge S-8668 Washer Disinfector is compliant with AAMI ST79 and 58 for processing wrapped tray sets up to 25 pounds each. This means that productivity can increase without risking SPS staff health or patient safety.

· CENTRIC colored touch screen HMI display

· Local printing, USB storage, and network printing available

· Rectangular chambers assure maximum loading area from the top to the bottom.

· Power operated vertical slide door.

· Stainless steel piping standard

· All components easily accessible for maintenance from front and side

· Clean, modern design helps ensure long-term aesthetic appeal for every work environment.

· Door obstruction shut-off – Safety stops the door movement if an obstacle is encountered.

· Password-protected menu tree – All levels of cycle changes and parameter adjustments require a supervisor password or service password.

· Abort alert – Aborted cycles result in a warning message that requires user intervention before the chamber can be re-opened.

· Provide maintenance manuals for all products specified.

· Technical Specifications

· Double door recessed applications wall thickness 6 ¼ “ Max

· Service clearance of 18 inches on both sides. This is the space requirement to get the washer installed and service access.

· Side Panel: 7 1/16”

· Unit height: 6 feet 1 5/8 in

· Unit depth: 3 feet 3 in

· Loading height: 2 feet 7 ½ in

· Unit Width: 3 feet 7 11/16 in

· Delivery

· All delivery schedules should be coordinated thru facilities in advance.

· No corrugated boxes are allowed into the facility, if needed then vendor must provide their own recyclable dumpster and not be limited to overnight parking for such dumpster.

· Vendor must provide staff onsite upon deliveries to load and offload deliveries.

· Delivery is required 30 days ARO, FOB Destination only, to the following:

· Department of Veterans Affairs

· Attn: Warehouse

· Wilkes-Barre Medical Center

· 1111 East End Boulevard

· Wilkes-Barre, PA 18711-0030

· Delivery shall be coordinated with the POC, Chief of Sterile Processing Service, Monday through Friday 08:00 AM-16:30 PM ET. Delivery, installation/configuration, and removal of existing sterilizers must be managed and completed in coordination with VA Standards. No direct deliveries will be accepted by the VA; the vendor must arrange and be present for all deliveries. The VA will turn away any unscheduled deliveries at the vendor’s expense. A project manager or project designer and installation foreman must be onsite during installation.

· For product delivery, the combination freight/passenger elevator is available at no additional charge.

· All deliveries are through the loading dock and must be scheduled two (2) weeks prior to delivery. The loading dock can be congested at times.

· Installation

· The contractor/vendor must be responsible for protecting the floors to and from the elevator and from the elevator to the workspace. Masonite is required for all floors as well as door jamb and corner protection. All transport carts and wheeled equipment must be checked and verified to ensure damage is not made by them. Any damage done to the space must be repaired within 90 days at the vendor’s expense.

· Receive and Unload

· If the contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location until the next available workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

· The contractor must verify and inspect all items. Any and all deficiencies (damage/overage/shortage) must be brought to the attention of the assigned POC in writing, preferably via email, immediately upon identification.

· The contractor must store damaged items in the location designated by the POC. The Contractor must maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports must be forwarded to the POC on a daily basis.

· The contractor must repair or coordinate with the POC for the replacement of damaged, defective, or missing items.

· Assembly and final acceptance

· The contractor must be responsible for all safety and security guidelines within the area in which work is being performed, including securing any contractor-owned tools or equipment, and any on-site storage being utilized.

· The contractor must install all items in accordance with each requirement statement and basic component floorplan designed and provided by the contractor with each task order.

· The contractor must uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

· The contractor must prevent its personnel from entering any area other than the designated work area.

· The contractor must maintain a means of egress within all designated work areas to comply with fire codes.

· The contractor must inspect to ensure that the product(s) is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

· The contractor must do a final walkthrough with POC and provide a punch list before releasing crew for the day.

· Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site.

· Jobsite Cleanliness

· The contractor must be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract.

· Recyclable cardboard products must be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

· Packing materials must not be stored in the buildings for any period exceeding 24 hours.

· The Contractor must ensure its personnel eat or drink only in designated areas.

· Personal trash (food wrappers, drink containers, etc.) must be removed from the site daily by the Contractor.

· Flu Vaccination and Tuberculosis Screening

· Vendor must follow the following VHA Directive for Flu Vaccination and Tuberculosis Screening:

· VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers and trainees who work in VA locations. HCP covered by the policy are expected to receive annual influenza vaccinations. Those HCP unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

· It is the responsibility of the vendor to ensure that all contracted staff are compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

· Documentation of vaccination, e.g., signed record of immunization from a healthcare provider or pharmacy, or a copy of medical records documenting a vaccination.

· Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccination.

· Annual certification that all contract staff performing services at VA facilities are in compliance with VHA Directive 1192. This is to be submitted to Technical Point of Contact (POC).

· Security

· The following language from VA Handbook 6500.6 is required in this contract: Appendix C: Paragraphs #3a, #5h, #6a, #7a, #7d, #9(all)

· The C&A requirements do not apply, and that a Security Accreditation Package is not required.

· BAA is not required.

· NARA RM Contract Language Clause will be required in the contract if it will result in the creation and/ or deletion of new federal records.”

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SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(End of Clause)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(End of Clause)

NOV 2021

C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

C.4 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause) C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA’s Vendor Information Pages (VIP) database at https://www.vetbiz.va.gov/vip/; and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR parts 121 and 125, provided that any reference therein to a service-disabled veteran-owned small business concern or SDVO SBC, is to be construed to apply to a VA verified and VIP listed SDVOSB, unless otherwise stated in this clause.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) of this clause).

(b) General.

(1) Offers are solicited only from VIP-listed SDVOSBs. Offers received from entities that are not VIP-listed SDVOSBs at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed SDVOSB who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70.

(d) Agreement. When awarded a contract action, including orders under multiple award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406(b) and 13 CFR 125.6. Unless otherwise stated in this clause, a requirement in 13 CFR parts 121 and 125 that applies to an SDVO SBC, is to be construed to also apply to a VIP-listed SDVOSB. For the purpose of limitations on subcontracting, only VIP-listed SDVOSBs (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VIP-listed SDVOSBs (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CRF 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not VIP-listed SDVOSBs.

(5) Subcontracting. An SDVOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[(I$SUBCONTRACT_LIMITATIONS_CON)] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [(I$SUBCONTRACT_LIMITATIONS_ORDER)] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVO SBC is to be construed to apply to a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Program for SDVO SBCs, and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.6 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X ] In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIPlisted SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.

(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fillin—check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:

(i) [] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).

(ii) [X ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer.

[X ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).

[X ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

(iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [Contracting Officer fill-in or removal (see 13 CFR 121.1205). This requirement must be included for a single end item. However, if SBA has issued an applicable waiver of the nonmanufacturer rule for the end item, this requirement must be removed in the final solicitation or contract.] or [Contracting officer tailor clause to remove one or other block under subparagraph (iii).] b If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns. [Contracting Officer fill-in or removal. See 13 CFR 121.406(d) for multiple end items. If SBA has issued an applicable nonmanufacturer rule waiver, this requirement must be removed in the final solicitation or contract.]

(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(4) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO.