RFQ NO. 693C7322Q000002.pdf

693C7322Q000002

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

10/20/2021

1 7

EASTERN FEDERAL LANDS HIGHWAY DIVISION

QUANTUM PARK, 22001 LOUDOUN COUNTY PKWY

SUITE E2-3-300

FEDERAL HIGHWAY ADMINISTRATION

JAN BEAVER/703-404-6216

ASHBURN VA 20147

11/04/2021

Federal Highway Administration

Eastern Federal Lands Highway Div.

1827 Jack Delozier Dr.

Sevierville

TN 37876

703 404-6216Jan Beaver

11/04/2021 1400 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

THIS SOLICITATION IS PREPARED IN ACCORDANCE WITH

FEDERAL ACQUISITION REGULATION PART 13,

SIMPLIFIED ACQUISITION PROCEDURES.

00001 PERFORM CALIBRATION SERVICES MEETING ISO/IEC

17025 REQUIREMENTS AS DESCRIBED IN SCHEDULE A OF

THE ATTACHED STATEMENT OF WORK FOR THE EASTERN

FEDERAL LANDS HIGHWAY DIVISION MATERIALS

LABORATORY IN SEVIERVILLE, TENNESSEE. DURATION

OF CALIBRATION SERVICES OF 12 MONTHS TO INCLUDE

INITIAL ON-SITE SERVICE CALL TO BE SCHEDULED IN

JANUARY 2021, AND ON-SITE SERVICE CALL TO BE

SCHEDULED 6 MONTHS AFTER INITIAL SERVICE CALL.

**SEE THE ATTACHED CSC EQUIPMENT LIST,

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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(A) (B) (C) (D) (E) (F)

693C7322Q000002

CALIBRATION CERTIFICATION REQUIREMENTS,

CALIBRATION REFERENCE PROCEDURE LIST.

**RESPONSES MUST PROVIDE A MINIMUM OF THREE

SEPARATE REFERENCES THAT INCLUDE CONSTRUCTION

MATERIAL LABORATORY CALIBRATION SERVICES

DESCRIBED IN THE STATEMENT OF WORK, CSC EQUIPMENT

LIST, AND CALIBRATION CERTIFICATION REQUIREMENTS

THAT ARE EXTERNAL REFERENCES TO CALIBRATION

PROVIDER.

**RESPONSES MUST INCLUDE A WRITTEN BREAKDOWN OF

COSTS AND ADDRESS ALL REQUIREMENTS IN THE SOW.

**PERIOD OF PERFORMANCE 12 MONTHS FROM DATE OF

AWARD.

SUBMIT COST FOR TRAVEL REQUIRED TO PERFORM

SERVICES AS OUTLINED IN THE ATTACHED STATEMENT OF

WORK. AIRFARE, LODGING, MEALS, AND MISCELLANEOUS

EXPENSES SHALL BE ON A REIMBURSABLE BASIS WITH

THE MEALS AND LODGING NOT TO EXCEED THE MAXIMUM

ALLOWABLE PER DIEM RATE ESTABLISHED BY THE GSA

FEDERAL REGULATIONS (14 CFR 301-304) FOR SEVIER

COUNTY, TENNESSEE, AT TIME OF TRAVEL.

MISCELLANEOUS EXPENSES MUST BE SUPPORTED WITH

RECEIPTS. ANY LOCAL TRAVEL SHALL BE REIMBURSED

AT THE GSA RATE (PER MILE) AT TIME OF TRAVEL.

PLEASE ANNOTATE ESTIMATED TRAVEL COSTS TO INCLUDE

INITIAL ON-SITE SERVICE CALL TO BE SCHEDULED IN

JANUARY 2019, AND ON-SITE SERVICE CALL TO BE

SCHEDULED 6 MONTHS AFTER INITIAL SERVICE CALL.

IMPORTANT PAYMENT REQUIREMENT:

IN ACCORDANCE WITH FEDERAL ACQUISITION REQULATION

(FAR) SUBPART PART 4.1102, PROSPECTIVE

CONTRACTORS SHALL BE REGISTERED IN THE SYSTEM FOR

AWARD MANAGEMENT (SAM) DATABASE PRIOR TO AWARD OF

A CONTRACT. ALSO, FAR CLAUSE 52.232-33 REQUIRES

SAM REGISTRATION FOR PAYMENT. SAM REGISTRATION

IS AVAILABLE ONLINE AT WWW.SAM.GOV.

RESPONSES TO QUOTATION WILL BE ACCEPTED VIA FAX

NUMBER 571-434-1551, OR E-MAIL:

JAN.BEAVER@DOT.GOV AND MUST BE RECEIVED BY

2:00 P.M., EST, THURSDAY, NOVEMBER 4, 2021.

THIS SOLICITATION INCORPORATES THE FOLLOWING

ATTACHED PROVISIONS:

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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693C7322Q000002

52.204-8 ANNUAL REPRESENTATIONS AND

CERTIFICATIONS. THE REPRESENTATIONS AND

CERTIFICATIONS MUST BE FILLED IN ONLINE AT

WWW.BETA.SAM.GOV.

52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT.

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES-REPRESENTATION.

***PROVISION 52.204-26 REQUIRES THAT OFFERORS

REVIEW SAM PRIOR TO COMPLETING THEIR REQUIRED

REPRESENTATIONS. OFFERORS SHALL CONSULT SAM TO

VALIDATE WHETHER THE PRODUCTS THEY ARE OFFERING

ARE FROM AN ENTITY COVERED UNDER THE DEFINITION

OF "COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES", INCLUDING ANY KNOWN SUBSIDIARIES OR

AFFILIATES.

IF THE REQUESTED INFORMATION ON THE ATTACHED

VENDOR REPRESENTATION FORM HAS NOT BEEN UPDATED

IN YOUR SYSTEM FOR AWARD MANAGEMENT (SAM)

REGISTRATION, THEN THE VENDOR REPRESENTATION FORM

SHOULD BE COMPLETED AND RETURNED WITH YOUR

RESPONSE. THE ATTACHED VENDOR REPRESENTATION

FORM MUST BE COMPLETED PRIOR TO AWARD.***

THIS SOLICITATION INCORPORATES THE FOLLOWING

ATTACHED CLAUSE:

52.223-99 - ENSURING ADEQUATE COVID-19 SAFETY

PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021)

(DEVIATION 2022-01)

THIS SOLICITATION ALSO INCORPORATES THE FOLLOWING

ISUPPLIER CLAUSE IN FULL TEXT:

G.9 INVOICES

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(A) DEFINITIONS. AS USED IN THIS CLAUSE:

(1) CONTRACT FINANCING PAYMENT HAS THE MEANING

GIVEN IN FAR 32.001.

(2) PAYMENT REQUEST MEANS A BILL, VOUCHER,

INVOICE, OR REQUEST FOR CONTRACT FINANCING

PAYMENT OR INVOICE PAYMENT WITH ASSOCIATED

SUPPORTING DOCUMENTATION. THE PAYMENT REQUEST

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(A) (B) (C) (D) (E) (F)

693C7322Q000002

MUST COMPLY WITH THE REQUIREMENTS IDENTIFIED IN

FAR 32.905(B), "CONTENT OF INVOICES," THIS

CLAUSE, AND THE APPLICABLE PAYMENT CLAUSE

INCLUDED IN THIS CONTRACT.

(3) ELECTRONIC FORM MEANS AN AUTOMATED SYSTEM

TRANSMITTING INFORMATION ELECTRONICALLY PER THE

ACCEPTED ELECTRONIC DATA TRANSMISSION METHODS AND

FORMATS IDENTIFIED IN PARAGRAPH (C) OF THIS

CLAUSE. FACSIMILE, EMAIL, AND SCANNED DOCUMENTS

ARE NOT ACCEPTABLE ELECTRONIC FORMS FOR

SUBMISSION OF PAYMENT REQUESTS.

(4) INVOICE PAYMENT HAS THE MEANING GIVEN IN FAR

32.001.

(B) ELECTRONIC PAYMENT REQUESTS. EXCEPT AS

PROVIDED IN PARAGRAPH (E) OF THIS CLAUSE, THE

CONTRACTOR SHALL SUBMIT PAYMENT REQUESTS IN

ELECTRONIC FORM. PURCHASES PAID WITH A

GOVERNMENTWIDE COMMERCIAL PURCHASE CARD ARE AN

ELECTRONIC TRANSACTION FOR PURPOSES OF THIS RULE,

AND THEREFORE NO ADDITIONAL ELECTRONIC INVOICE

SUBMISSION IS REQUIRED.

(C) THE DEPARTMENT OF TRANSPORTATION UTILIZES THE

DELPHI EINVOICING WEB-PORTAL FOR PROCESSING

INVOICES. FOR VENDORS SUBMITTING INVOICES, AND

CERTAIN GRANTEES SUBMITTING PAYMENT REQUESTS,

THEY WILL BE REQUIRED TO SUBMIT INVOICES VIA

DELPHI EINVOICING WHICH IS ACCESSED AND

AUTHENTICATED VIA WWW.LOGIN.GOV.

(D) TO RECEIVE PAYMENT AND IN ACCORDANCE WITH THE

PROMPT PAYMENT ACT, ALL INVOICES SUBMITTED AS

ATTACHMENTS IN THE DELPHI EINVOICING WEB-PORTAL

SHALL CONTAIN THE FOLLOWING:

(1) INVOICE NUMBER AND INVOICE DATE.

(2) PERIOD OF PERFORMANCE COVERED BY INVOICE.

(3) CONTRACT NUMBER AND TITLE.

(4) TASK/DELIVERY ORDER NUMBER AND TITLE (IF

APPLICABLE).

(5) AMOUNT BILLED (BY CLIN), CURRENT AND

CUMULATIVE.

(6) TOTAL ($) OF BILLING.

(7) CUMULATIVE TOTAL BILLED FOR ALL CONTRACT WORK

TO DATE.

(8) NAME, TITLE, PHONE NUMBER, AND MAILING

ADDRESS OF PERSON TO BE CONTACTED IN THE EVENT OF

A DEFECTIVE INVOICE.

IF THE CONTRACT INCLUDES ALLOWANCES FOR TRAVEL,

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(A) (B) (C) (D) (E) (F)

693C7322Q000002

ALL INVOICES WHICH INCLUDE CHARGES PERTAINING TO

TRAVEL EXPENSES WILL CATALOG A BREAKDOWN OF

REIMBURSABLE EXPENSES WITH THE APPROPRIATE

RECEIPTS TO SUBSTANTIATE THE TRAVEL EXPENSES.

(E) PAYMENT SYSTEM REGISTRATION. ALL PERSONS

ACCESSING THE DELPHI EINVOICING WEB-PORTAL WILL

BE REQUIRED TO HAVE THEIR OWN UNIQUE USER DELPHI

EINVOICING ID AND PASSWORD AND BE CREDENTIALED

THROUGH LOGIN.GOV.

(1) ELECTRONIC AUTHENTICATION. SEE WWW.LOGIN.GOV

FOR INSTRUCTIONS. CLICK ON THE FOLLOWING LINK FOR

INSTRUCTIONS ON ESTABLISHING A LOGIN.GOV ACCOUNT:

HTTPS://LOGIN.GOV/HELP/CREATING-AN-ACCOUNT/HOW-TO-

CREATE-AN-ACCOUNT.

(2) TO CREATE A LOGIN.GOV ACCOUNT, THE USER WILL

NEED A VALID EMAIL ADDRESS AND A WORKING PHONE

NUMBER. THE USER WILL CREATE A PASSWORD AND THEN

LOGIN.GOV WILL REPLY WITH AN EMAIL CONFIRMING THE

EMAIL ADDRESS.

(3) AGENCY POC'S WILL BE RESPONSIBLE FOR

COMMUNICATING WITH VENDOR POCS TO INITIATE THE

DELPHI EINVOICING ACCOUNT CREATION PROCESS.

VENDOR POCS WHO REQUIRE ACCESS TO THE EINVOICING

WEB-PORTAL FOR INVOICE SUBMISSION AND PAYMENT

TRACKING PURPOSES WILL BE REQUIRED TO PROVIDE

THEIR FULL NAME, EMAIL ADDRESS, AND CURRENT PHONE

NUMBER TO THE AGENCY POC TO INITIATE THE DELPHI

EINVOICING WEB-PORTAL ACCOUNT. VENDOR USERS AND

THE AGENCY POC WILL BE NOTIFIED VIA E-MAIL WHEN

THE ACCOUNT IS CREATED. THE VENDOR USER WILL BE

PROVIDED DETAILED INSTRUCTIONS FOR LOGGING INTO

THEIR DELPHI EINVOICING ACCOUNT.

IF THE VENDOR HAS ANY GENERAL QUESTIONS OR ISSUES

ACCESSING THE ISUPPLIER WEB-PORTAL, PLEASE HAVE

THEM CONTACT THE ESC ISUPPLIER HELPDESK EITHER AT:

- HTTPS://EINVOICE.ESC.GOV

- CALL DELPHI HELPDESK AT 1-866-641-3500, OPTION

#4, THEN OPTION #3.

(4) TRAINING ON DELPHI. TO FACILITATE USE OF

DELPHI, COMPREHENSIVE USER INFORMATION IS

AVAILABLE AT HTTP://EINVOICE.ESC.GOV.

(5) ACCOUNT MANAGEMENT. VENDORS ARE RESPONSIBLE

FOR CONTACTING THE DELPHI HELP DESK WHEN THEIR

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693C7322Q000002

FIRM'S POINTS OF CONTACTS WILL NO LONGER BE

SUBMITTING INVOICES SO THEY CAN BE REMOVED FROM

THE SYSTEM. INSTRUCTIONS FOR CONTACTING THE

DELPHI HELP DESK CAN BE FOUND AT

HTTP://EINVOICE.ESC.GOV.

- TO ADD NEW POINTS OF CONTACTS, VENDORS ARE TO

SUBMIT THE NAME(S), EMAIL ADDRESS(ES) AND PHONE

NUMBER(S) TO HCFA-10@DOT.GOV.

ACCOUNT MANAGEMENT

THE VENDOR SHALL CONTACT THEIR COR OR TOCOR WHEN

POCS LEAVE THEIR ORGANIZATION OR WILL NO LONGER

BE SUBMITTING INVOICES, WITH THE FULL NAME,

TITLE, PHONE NUMBER, E-MAIL ADDRESS, AND USER ID

OF THE POC. THE USER ID WILL THEN BE REMOVED. IF

A USER ID BECOMES INACTIVE/TIMES OUT DUE NO

ACTIVITY BY THE POC, THE VENDOR SHALL CONTACT

THEIR COR OR TOCOR WITH THE FULL NAME, TITLE,

PHONE NUMBER, E-MAIL ADDRESS, AND USER ID OF THE

POC TO BE REACTIVATED. TO PREVENT BEING TIMED OUT

DUE TO NO-ACTIVITY, USERS SHOULD LOGIN ONCE

WITHIN 45 DAYS OF THEIR LAST LOGIN.

WAIVERS

THE DEPARTMENT OF TRANSPORTATION FINANCIAL

MANAGEMENT OFFICIALS MAY, ON A CASE BY CASE

BASIS, WAIVE THE REQUIREMENT TO REGISTER AND USE

THE DELPHI EINVOICING SYSTEM. WAIVER REQUEST

FORMS CAN BE OBTAINED ON THE DELPHI EINVOICING

WEBSITE

(HTTP://WWW.DOT.GOV/CFO/DELPHI-EINVOICING-SYSTEM.H

TML ) OR BY CONTACTING THE COR. ALL VENDORS MUST

EXPLAIN WHY THEY ARE UNABLE TO USE OR ACCESS THE

INTERNET TO REGISTER AND ENTER PAYMENT REQUESTS.

ALL WAIVER REQUESTS SHALL BE SENT VIA MAIL TO:

DIRECTOR OF THE OFFICE OF FINANCIAL MANAGEMENT

US DEPARTMENT OF TRANSPORTATION, B-30

OFFICE OF FINANCIAL MANAGEMENT, ROOM W93-431

1200 NEW JERSEY AVENUE SE

WASHINGTON DC 20590-0001

OR ELECTRONICALLY TO: DOTEINVOICING@DOT.GOV

THE DIRECTOR OF THE DOT OFFICE OF FINANCIAL

MANAGEMENT WILL CONFIRM OR DENY THE REQUEST

WITHIN APPROXIMATELY 30 DAYS.

IF A VENDOR IS GRANTED A WAIVER, REQUESTS FOR

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693C7322Q000002

ADVANCE OR REIMBURSEMENT AND REQUIRED SUPPORTING

DOCUMENTS, SHALL BE SENT VIA REGULAR U.S. POSTAL

SERVICE TO THE FOLLOWING ADDRESS:

FEDERAL HIGHWAY ADMINISTRATION

INVOICE PROCESSING

P.O. BOX 268865

OKLAHOMA CITY, OK 73126-8865

ATTENTION: (FILL-IN NAME OF CONTRACT SPECIALIST)

INVOICES SUBMITTED VIA AN OVERNIGHT SERVICE MUST

USE THE FOLLOWING PHYSICAL ADDRESS:

MMAC

FHWA/AMZ-150

6500 MACARTHUR BLVD.

OKLAHOMA CITY, OK 73169

ATTENTION: (ACCOUNTING TECHNICIAN)

EXPRESS DELIVERY POINT OF CONTACT: LEAD ACCOUNT

TECHNICIAN, 405-954-8252

ALL INVOICES, REGARDLESS OF SUBMISSION METHOD,

MUST IDENTIFY THE CONTRACT SPECIALIST AS THE

INVOICING POINT OF CONTACT.

THE FOLLOWING IS INCORPORATED AND ATTACHED IN

FULL TEXT:

REQUIREMENTS FOR IMPLEMENTING SECTION 508

STANDARDS

PLEASE PROVIDE THE FOLLOWING WITH YOUR QUOTATION:

FEDERAL TAX ID NUMBER:

DUN AND BRADSTREET (DUNS) NUMBER

***ANY QUESTIONS REGARDING THIS SOLICITATION

SHOULD BE SENT VIA EMAIL FOR RESPONSE TO:

JAN.BEAVER@DOT.GOV. INTERESTED OFFERORS MUST

SUBMIT ANY QUESTIONS CONCERNING THE SOLICITATION

AT THE EARLIEST TIME POSSIBLE TO ENABLE THE BUYER

TO RESPOND. QUESTIONS NOT RECEIVED WITHIN A

REASONABLE TIME PRIOR TO CLOSE OF THE

SOLICITATION MAY NOT BE CONSIDERED.***