RFQ N00421-22-Q-0215.pdf

4.11.7.2

PAUL WAINWRIGHT

BUILDING 8115 17598 WEBSTER FIELD ROAD

ST.INIGOES MD 20684-4013

TEL: 301-995-8070 FAX:

1300982224

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

N0042122Q0215 24-Mar-2022 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

NAWCAD PROCUREMENT GROUP

21983 BUNDY ROAD, BLDG 441

PATUXENT RIVER MD 20670

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

30-Mar-2022(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

301-757-9064SHEILA A COOPER

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N0042122Q0215

Section A - Solicitation/Contract Form

RFQ

All responses shall be submitted via email to Sheila Cooper at sheila.a.cooper4.civ@us.navy.mil no later than 12:00PM Eastern Standard Time on 30 March 2022.

Solicitation N00421-22-Q-0215 is issued as an intent to sole source. The Government under the Simplified Acquisition Procedures (SAP) FAR Part 13 intends to purchase on a firm fixed-price basis, and to solicit and award the proposed purchase order on a sole source basis with Hi-Test Laboratories, Inc for items listed, under the authority implemented by Federal Acquisition Regulation (FAR) Part 13.106-1(b).

Offerors must be currently registered in the System for Award Management (SAM) database prior to submission of an offer to be considered for award of any DoD contract. This may be accomplished electronically at http://www.sam.gov.

This notice of intent is not a request for competitive quotes. A determination by the Government not to compete this proposed contract based upon the responses to this notice is solely within the discretion of the Government. Information received will normally be considered for the purpose of determining whether to conduct a competitive procurement. The Government will not pay for any information received.

This notice is intent to Sole Source with Hi-Test Laboratories, Inc.

***Instructions to Offerors*** Please include the following information with your response:

(1) FOB: (Destination preferred)

(2) Shipping Cost if applicable (20684-4013):

(3) IUID Labeling Cost if applicable:

(4) Tax ID#

(5) Dun & Bradstreet #

(6) Cage Code:

(7) Small Business – Yes ___ No ___

(8) Estimated Delivery Date:

(9) If available on a Price list please provide a copy.

(10)Total Amount: ______________________

*YOU MUST SUBMIT SIGNED DOCUMENTATION VERIFYING YOU ARE AN

AUTHORIZED DISTRIBUTOR*

All Quotes must be good for 30 days.

Must be TAA compliant.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot HWST Services

FFP

HWST Services for UPX-34(A)V Assembly Due at Receipt of Order/Planning IAW attached SOW NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination MFR PART NR: HWST Services

PURCHASE REQUEST NUMBER: 1300982224

ADDITIONAL MARKINGS: Paul Wainwright

PSC CD: H220

NET AMT

0002 1 Lot HWST Services

FFP

HWST Services for UPX-34(A)V Assembly Submittal of Shock Test Procedure IAW attached SOW FOB: Destination MFR PART NR: HWST Services

PURCHASE REQUEST NUMBER: 1300982224

0003 1 Lot HWST Services

FFP

HWST Services for UPX-34(A)V Assembly Installation/Instrumentation for Hardware shock test IAW attached SOW NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination MFR PART NR: HWST Services

PURCHASE REQUEST NUMBER: 1300982224

0004 1 Lot HWST Services

FFP

HWST Services for UPX-34(A)V Assembly Completion of Hardware shock test series IAW attached SOW NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination MFR PART NR: HWST Services

PURCHASE REQUEST NUMBER: 1300982224

0005 1 Lot HWST Services

FFP

HWST Services for UPX-34(A)V Assembly Submittal of Preliminary and Final Hardware Test Report IAW attached SOW FOB: Destination MFR PART NR: HWST Services

PURCHASE REQUEST NUMBER: 1300982224

0006 1 Lot HWST Services

FFP

HWST Services for UPX-34(A)V Assembly Hi-Speed Video Recording IAW attached SOW FOB: Destination MFR PART NR: HWST Services

PURCHASE REQUEST NUMBER: 1300982224

0007 Lot HWST Services

FFP

HWST Services for UPX-34(A)V Assembly OPSEC Report IAW attached SOW FOB: Destination MFR PART NR: HWST Services

PURCHASE REQUEST NUMBER: 1300982224

Section C - Descriptions and Specifications

STATEMENT OF WORK

High-Impact Shock Testing for AN/UPX-34(A) V Statement of Work (SOW)

1.0 Scope: This SOW identifies the specific task requirements to be performed by Hi-Test Laboratories, Inc. on the AN/AN/UPX-34(A)V Shipboard Advanced Radar Target Identification System (SARTIS) project for the Naval Air Warfare Center Aircraft Division (NAWCAD) Webster Outlying Field (WOLF) Combat Integration & Identification Systems (CI&IDS) Division. The scope of this effort is to provide military standardized shock tests to include MIL-S-901D and MIL-DTL-901/E for the AN/UPX-34(A) V SARTIS.

2.0 Applicable documents:

2.1 Department of Defense (DoD) specifications

2.1.1 DoD 5220.22-M, National Industrial Security Program Operating Manual, (NISPOM), 18 May 2016.

2.1.2 SECNAV M-5510.36, Information Security Program, 1 Jun 2006.

2.1.3 DoDM 5200.01, DoD Information Security Program: Controlled Unclassified Information (CUI) Vol. 4, 9 Sept 2018.

2.1.4 DoDI 5230.24, Distribution Statements on Technical Documents, Change 3, 15 Oct 2018.

2.2 DoD standards.

2.2.1 MIL-S-901D, Military Specification: Shock Tests. H.I. (High-Impact) Shipboard Machinery, Equipment, and Systems, Requirements for (17-Mar-1989)

2.2.2 MIL-DTL-901/E, Detail Specification: Shock Tests, H.I. (High-Impact) Shipboard Machinery, Equipment, and Systems, Requirements for (20-Jun-2017)

2.3 Others if needed.

2.3.1 Federal Acquisition Regulation (FAR) 52.245 Government Property

3.0 Requirements.

3.1 General requirements.

3.1.1 Work location. Approximately 0 percent of work will be performed at Government site and 100 percent of work to be performed at Contractor site.

3.1.1.1 Holidays. The Government observes the following holidays:

New Year’s Day, January 1 Martin Luther King Day, the third Monday in January Presidents’ Day, the third Monday in February Memorial Day, the last Monday in May Juneteenth, June 13 Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veterans Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25 With the exception of the events in section 3.1.4.1.3 below, the Contractor is permitted to observe the above holidays In Accordance With (IAW) its corporate policy.

3.2 Security.

3.2.1 Citizenship requirements. Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific Government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.2.2 Investigative requirements.

Unclassified: All Contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAV M-5510.30C. All Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the Office of Personnel Management. The Contractor shall submit a request for personnel security investigation to the Government Security Office. The Government Security Office shall initiate the Contractor's Electronic Questionnaire for Investigations Processing (eQIP)), shall do a preliminary screening of the Contractor's eQIP for suitability and derogatory information. The Contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The Government Security Office may deny the Contractor access to Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor's eQIP, in such cases, the Contractor employee may not perform on the Contract.

The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), and SECNAV M-5510.36. All Contractor facilities shall provide an appropriate means of storage for controlled unclassified information and materials. All controlled unclassified information shall be appropriately identified and marked as For Official Use Only IAW DoD Instruction 5200.48, Controlled Unclassified Information (CUI).

Controlled Unclassified Information including Legacy FOUO and Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, Controlled Unclassified Information (CUI). Available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) using the criteria set forth in DoDI 5230.24 (Distribution Statements on Technical Documents); and have this statement displayed per DoDI 5230.24, Enclosure 3.

All controlled unclassified technical information shall be appropriately identified and marked with the following distribution statement(s):

Controlled by: Department of the Navy

NAVAIRSYSCOM; PEO (T); PMA-213

CUI Category: DEFENSE, EXPORT CONTROL Dissemination Control: FEDCON OR Distribution Statement: D POC: PMA 213 Security Coordinator 46579 Expedition Drive, Expedition IV, SUITE 3018

3.2.3 Information security. The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and CUI and to control distribution of CUI IAW DoD 5220.22-M NISPOM and SECNAV M-5510.36.

3.2.3.1 Marking. All information generated by the Contractor shall be properly marked. FOUO information generated and/or provided under this contract shall be marked IAW DoDM 5200.01. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings IAW DoDD 5230.24 and program Security Classification Guidance.

3.2.3.2 Public release for Classified and Unclassified Information: Any controlled information pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. Government authority. Proposed public releases shall be submitted for approval prior to release via the PEO and through the Public Affairs Office, 47123 Buse Road, RADM William A. Moffett Building, Patuxent River, MD 20670-1547.

3.2.3.3 Loss, compromise, and/or electronic spillage of Classified Information or CUI. All instances of loss, compromise, and electronic spillage of Classified Information or CUI shall be reported to the COR, TPOC, and Government Security Office within twenty-four (24) hours of the incident occurring.

3.2.4 Operations Security (OPSEC): IAW CDRL B002 OPSEC Report. The Contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor during performance of the contract. This program may include Information Assurance (IA) and Communications Security (COMSEC). The OPSEC program shall be IAW National Security Decision Directive (NSDD) 298 and at a minimum shall include:

a. Assignment of responsibility for OPSEC direction and implementation.

b. Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

c. Establishment of OPSEC education and awareness training.

d. Provisions for management, annual review, and evaluation of OPSEC programs.

3.3 Program Unique Requirements.

3.3.1 Pre-Test Requirements

Government Concurrence. The Government will approve all test procedures, drawings, and designs as listed in CDRL A001 Shock Test Procedure, B001 Installation/Instrumentation for Hardware shock test, and D001 Submittal of Preliminary and Final Hardware Test Report.

3.3.1.1 Analysis of Text Fixtures. MIL-DTL-901E and MIL-S-901D (Navy) Interim Change 2 requires analysis of test fixtures for approval prior to testing. The Government will provide analysis of test fixtures for approval prior to testing.

3.3.1.2 Government Furnished Equipment (GFE). The Government will provide all AN/UPX-34 (A) V equipment hardware to the Contractor IAW FAR 52.245. All equipment will arrive assembled and ready for installation, including adequate lifting points to be handles by the test basin crane.

3.3.1.2.1 Auxiliary connections. All auxiliary connections, Equipment Under Test (EUT) components, hook ups, etc. will be provided by the Government.

3.3.2 Heavy Weight Shock Testing and Reporting

3.3.2.1 Deck Simulator Fixture (DSF): The Government requires the use of Contractor floating shock platforms (FSP) for the shock testing.

3.3.2.2 Power

3.3.2.2.1 All interconnecting cabling will be provided by the Government

3.3.2.2.2 All provided auxiliaries provided by the Government will be within the Contractor’s test site capabilities, and no rentals are anticipated.

3.3.2.3 Installation

3.3.2.3.1 The Government will unpack, hook up, and preform pre-test operational and/or visual inspections ensuring that the AN/UPX-34(A) V and support equipment are operational.

3.3.2.3.2 The Government will review the customer-allocated site utilization allowances to determine adequate hookup and checkout time. If additional time is required outside of the Contractor’s allotted time, the Government will notify the Contractor for a cost analysis.

3.3.2.4 Test

3.3.2.5 Schedule. Two and one half (2.5) days site utilization is allowed for completion of the customer checkouts and shock test inspection.

3.3.2.6 Location

3.3.2.6.1 Identification. The Government will submit a visit request before arrival and check-in with a photo identification.

3.3.2.6.2 Video Recording Device Policies. The Government will conform to the Contractor’s use of cameras, cell phones, or video recording devices policies.

3.3.3 Technical Point of Contact (TPOC)

3.3.3.1 On-site representative. The Government TPOC will be an on-site representative during installation and throughout testing.

3.3.3.2 Out of Scope work authorization. The Government Project Lead or TPOC (ATPOC) will be authorized to provide out of scope work not to exceed CLIN 0008 15% Contingency Fee value.

3.3.3.3 Government Project Lead:

Paul Wainwright

Email: paul.wainwright@navy.mil Phone: (301) 995-8070

3.3.3.4 TPOC

Clint Patrick Email: marshall.c.patrick.civ@us.navy.mil Phone: (301) 995-8606

3.4 Detailed Support Requirements.

3.4.1 Pre-Test Services

3.4.1.1 Shock Test Procedure. The Contractor shall submit a Shock Test Procedure package per MIL-S-901D/MIL- DTL-901E IAW CDRL A001 Shock Test Procedure. As an appendix to the procedure, the Contractor shall submit a design package, which includes test fixture designs and installation layouts.

3.4.1.1.1 Shock Test Procedure Delivery. The Contractor shall provide CDRL A001 Shock Test Procedure within 30 days of purchase order receipt, or receipt of all equipment drawings and information requested from the Government, and are IAW MIL-S-901D/MIL-DTL-901E.

3.4.1.1.2 Revisions to Shock Test Procedure. The Contractor shall allow two (2) revisions to CDRL A001 Shock Test Procedure.

3.4.1.2 Base Fixture. Upon Government approval of the text figure designs, the Contractor shall provide a base fixture to support the UPX-34(A)V IAW CDRL D001 Installation and Instrumentation for Hardware Shock Test.

3.4.1.2.1 All fixtures shall be adequately stiff enough to support the items under test, but are not intended to simulate any specific stiffness or frequency. All fixturing shall be constructed of mild grade steel IAW Contractor weld practices. No machining is required, other than standard shimming practices by the Contractor. Any modified fixturing remains the property of the Contractor.

3.4.1.3 Installation IAW CDRL D001 Installation and Instrumentation for Hardware Shock Test to include:

3.4.1.3.1 The Contractor shall offload and install the equipment onto the test fixture to prepare for testing.

3.4.1.3.2 The Contractor shall allow the Government to unpack, hook up, and perform test operational and/or visual inspections after completion of installation.

3.4.1.3.3 The Contractor shall install, monitor and record two (2) channels of accelerometer, installed as one (1) in the barge-inner bottom, for verifying test geometries. Another accelerometer shall be installed on the DSF to verify deck level inputs.

3.4.1.3.4 Hardware. All hardware provided by the Contractor shall be commercial grade-5.

3.4.2 Heavy Weight and Shock Testing

3.4.2.1 Deck Simulator Fixture (DSF)

3.4.2.1.1 The Contractor shall install the EUT onto the DSF and install the DSF into the FSP.

3.4.2.1.2 The Contractor shall tune to a test frequency of 12-16 Hertz (Hz) for the four (4) shot test series.

3.4.2.2 Power

3.4.2.2.1 The Contractor shall provide standard commercial 60Hz power to the unit and to any support equipment.

3.4.2.2.2 The Contractor shall not provide rental auxiliaries unless approved by the Government in advance.

3.4.2.3 Test

3.4.2.3.1 The Contractor shall conduct four (4) shot heavyweight shock tests IAW MIL-S-901D/MIL-DTL-901E, and approved test procedure for vertical axis specified shock qualification.

3.4.2.3.2 Test Failure Evaluation. The Contractor shall evaluate cause of test failure if the deck frequency is not hit within an acceptable tolerance of MIL-S-901D/MIL-DTL-901E. If the factors are within the Contractor’s control, then they will be liable for the cost of repeat shots or adjustment to ballast or installation/setup.

3.4.2.4 Environmental Conditions: The Contractor shall provide storage, pre-test, and testing services at ambient facility weather and atmospheric conditions.

3.4.3 Schedule: The Contractor shall provide two and a half (2.5) days site utilization for completion of Government checkouts and shock test series, including post-test inspections.

3.4.4 The Contractor shall prepare and submit a formal preliminary test report IAW CDRL B001 Submittal of Preliminary and Final Hardware Test Report within 30 workdays of test completion.

3.4.5 The Contractor shall allow the Government up to six months to provide final comments on IAW CDRL B001 Submittal of Preliminary and Final Hardware Test Report. In the event no response is received, the Contractor shall mark the report as “final”.

3.4.5.1 Final Test Report. The Contractor shall prepare and submit a final test report IAW CDRL B001 Submittal of Preliminary and Final Hardware Test Report within 14 days of final comments or approval to release.

3.4.6 Shipping and Location

3.4.6.1 All shipping arrangements to and from the Contractor’s facility and associated costs are the Government’s responsibility (F.O.B Origin.).

3.4.6.2 Upon completion of testing, the Contractor shall remove the AN/UPX-34(A) V from the DSF and repackage for return shipment.

3.4.6.3 The Contractor shall load the UPX-24(A) V onto Government provided courier transportation.

3.4.6.4 Contractor performance location:

HI-TEST Laboratories, Inc.

1104 Arvon Road Arvonia, VA 23004

3.4.6.4.1 Contractor’s operational hours. The Contractor’s operational hours are Monday through Friday, except Contractor’s recognized holidays. Operational hours are from 7:30am until 4:00pm.

3.4.6.5 Report delivery location. The Contractor shall deliver all reports to the Government electronically to paul.l.wainwright.civ@us.navy.mil and clint.patrick@navy.mil.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 30-SEP-2022 1 4.11.7.2

PAUL WAINWRIGHT

BUILDING 8115 17598 WEBSTER FIELD

ROAD

ST.INIGOES MD 20684-4013

301-995-8070 FOB: Destination

N3555A

0002 30-SEP-2022 1 (SAME AS PREVIOUS LOCATION)

0003 30-SEP-2022 1 (SAME AS PREVIOUS LOCATION)

0004 30-SEP-2022 1 (SAME AS PREVIOUS LOCATION)

0005 30-SEP-2022 1 (SAME AS PREVIOUS LOCATION)

0006 30-SEP-2022 1 (SAME AS PREVIOUS LOCATION)

0007 30-SEP-2022 0 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (DEC 2018)

(a) Definitions. As used in this clause--

Contract financing payment means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include--

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at FAR 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include--

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

Electronic form means any automated system that transmits information electronically from the initiating system to affected systems.

Invoice payment means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include--

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed- Price Construction Contracts, and the clause at 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

Receiving report means the data prepared in the manner and to the extent required by Appendix F, Material Inspection and Receiving Report, of the Defense Federal Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when-

(1) The Contractor has requested permission in writing to do so, and the Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the TRICARE Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

_COMBO___________________________________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N64142

Issue By DoDAAC N00421

Admin DoDAAC** N00421

Inspect By DoDAAC N3555A

Ship To Code 35555A

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

_paul.l.wainwright.civ@us.navy.mil – jeffrey.r.bel@navy.mil _________________________________

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

DEC 2021

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2021

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2021

CLAUSES INCORPORATED BY FULL TEXT

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

(a) Definitions. As used in this clause--

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management (SAM) records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that--

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the EFT indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

System for Award Management (SAM) means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12;

and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) If the solicitation for this contract contained the provision 52.204-7 with its Alternate I, and the Contractor was unable to register prior to award, the Contractor shall be registered in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first.

(c) The Contractor shall maintain registration in SAM during contract performance and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement. The Contractor is responsible for the currency, accuracy and completeness of the data within SAM, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in SAM after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in SAM to ensure it is current, accurate and complete. Updating information in SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(d)(1)(i) If a Contractor has legally changed its business name or ``doing business as'' name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to--

(A) Change the name in SAM;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (d)(1)(i) of this clause, or fails to perform the agreement at paragraph (d)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the ``Suspension of Payment'' paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in SAM. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the ``Suspension of Payment'' paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the unique entity identifier is maintained with the entity designated at www.sam.gov for establishment of the unique entity identifier throughout the life of the contract. The Contractor shall communicate any change to the unique entity identifier to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the unique entity identifier does not necessarily require a novation be accomplished.

(e) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.sam.gov.

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021)

(a) Definitions. As used in this clause--

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (SEP 2021) (15 U.S.C. 657a).

____ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-6.

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (NOV 2021) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (SEP 2021) of 52.219-9.

____ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (ii) Alternate I (MAR 2020) of 52.219-13.

____ (19) 52.219-14, Limitations on Subcontracting (SEP 2021) (15 U.S.C. 657s).

____ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP 2021) (15 U.S.C.

657f).

____ (22) (i) 52.219-28, Post-Award Small Business Program Rerepresentation (SEP 2021) (15 U.S.C. 632(a)(2)).

____ (ii) Alternate I (MAR 2020) of 52.219-28.

____ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (SEP 2021) (15 U.S.C. 637(m)).

____ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (SEP 2021) (15 U.S.C. 637(m)).

____ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

____ (26) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

X (27) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

X(28) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2022) (E.O. 13126).

X (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

X (30)(i) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

____ (ii) Alternate I (FEB 1999) of 52.222-26.

____ (31)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

____ (ii) Alternate I (JUL 2014) of 52.222-35.

X (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

____ (ii) Alternate I (JUL 2014) of 52.222-36.

X (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

____ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

X (35)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (36) 52.222-54, Employment Eligibility Verification (NOV 2021). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

____ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (MAY 2008)…