RFQ MEMO MERCY.docx

REQUEST FOR QUOTE (RFQ)

Date: 30 JUNE 2020

To: POC:

Subject: MATERIAL HANDLING EQUIPMENT (MHE) RECERTIFICATION SERVICE REQUEST IN SUPPORT OF USNS MERCY

Reference: (a). NAVSEA SW0-23-AH-WHM-10 Eight Revision, Handling Ammunition and Explosives with industrial Material Handling Equipment (MHE) (b). NAVSUP Publication 538 Sixth Revision, Management of Material Handling Equipment (MHE) and Shipboard Mobile Support Equipment (SMSE)

1. Purpose: In accordance with ref (a) and (b), a quote is requested to provide Materials Handling Equipment (MHE) service and support to include an open/inspection, repairs, services, and/or materials. The following information and requirements are hereby provided for planning and pricing purposes. Submission of “Price & Availability Feedback” does not constitute a guarantee of purchase, service contract, or delivery order.

2. Activity/Vessel: USNS MERCY (T-AH 19)

3. Location of Equipment/Services: PORTLAND, OR. (C3F AOR / PacNorWest)

4. Period of Performance (POP): 7 JUL 2020 to 21 AUG 2020

5. SOR: N2163601484001

6. Statement of Work (SOW): The following work items shall be accomplished by the selected service provider (contractor) in conjunction with this repair and maintenance requirement. The Government intends to award a Fixed Price Contract to the selected service provider:

a. MSC’s preferred location of services to MHE identified in Tables 1 and 2 (below), is onboard the customer activity vessel, OR, ashore at the Contractor’s maintenance facility as an acceptable alternate location. If performing services ashore, the service provider SHALL coordinate and arrange transportation of the MHE assets to/from the contractor’s facility. Shipping cost will be included with CLIN 0001. The Contractor’s quote shall specify the proposed location of the service and provide a summary of the proposed process for maintenance, repairs, and safety recertification.

b. Contractor shall perform all related inspections (incl. fork/tines), maintenance, repair, testing and certification of MHE identified in Table 1 in accordance with the requirements set forth in references (a) and (b), attachments 1 through 3 (technical exhibits), and appropriate technical manuals.

c. Contractor shall perform an operational evaluation, periodic maintenance (as required), load/weight testing and fork (tine) inspections on all related MHE (Big Joe Pallet Stackers) identified in Table 2 in accordance with manufacturer recommendations. (**Note: Safety and Fork certification of these units is NOT required in accordance with reference (a) and (b) standards. Only a satisfactory Load/Weight test of the assets is required.)

d. Contractor shall perform an operational check on all batteries installed in MHE identified in Tables 1 and 2. Contractor shall provide a condition report on batteries including all recommended repair/ replacement actions.

e. Contractor shall perform basic corrosion control (incl. spot painting, as needed) and proper marking/ stenciling on all MHE identified in Tables 1 and 2. The contractor shall utilize appropriate wire brush and spot painting techniques. Approved spot paint includes brand types: Enamel Gray Primer (V2182838), Black Rust Reformer (215634), Equipment Yellow Paint (V2148838), and Gloss Black paint (V2179838), or equivalent. If full painting is determined to be required, contractor shall include a quote for this service as directed in the deliverables section, below.

f. Contractor shall remove, and inspect the counterweight, mounting bolt, and the base plate threads for wear on all shipboard diesel forklifts to include removing the bolt, and counter weights for inspection of rust, corrosion, and worn threads on the bolts, and threaded base plate surface. Contractor shall reinstall the counterweight, and mounting bolts that are within SAE standards, and re-torque the counterweight bolts to 410 foot pounds, or replace the bolts, and rethread the base plates that fail the visual inspection, as required.

g. Contractor shall perform a test of all rear brake systems on standard HYSTER forklifts listed in Table 1 by lifting the rear axle off the ground, applying the brakes and testing the brake operation. Proper operation of the rear master cylinder and wheel cylinders will be verified. Master cylinder and brake drums shall be adjusted to ensure appropriate rotational resistance of the rear wheel with brake pressure applied.

h. Contractor shall provide a condition report on each unit identified in Tables 1 and 2. All condition reports shall contain, at the minimum, the ship's name, the MSC MHE registration number (ie. 23-XXXXX, 28-XXXXX, etc.), manufacturer identification serial number, make and model, a complete list of recommended repairs and services, and all associated pricing information.

7. Equipment to be serviced:

USNS MERCY - TABLE 1

USNS MERCY - TABLE 2

8. Deliverables:

The Contractor shall provide:

(1). A condition report for all units listed in Tables 1 and 2 to the MHE Program Support Office at MSC Norfolk (N44) within 5 days of receipt of MHE. A copy of the condition reports will be provided to the ship’s Master or his designated representative upon request.

(2). A quote for additional repairs and services beyond the scope of the initial contract award. The quote will be provided to the MSC Norfolk technical points of contact (listed below) within 10 days of receipt of MHE.

(3). Final condition reports containing all remaining additional work requirements to the MHE Program Support Office no later than 15 days prior to the end of the scheduled Period of Performance (POP) listed in paragraph 4, above.

(4). A complete and signed MHE Safety Certification form for each unit listed in Table 1. The original signed forms shall be provided to the ship's Master or his designated representative.

(5). A complete and signed Fork Inspection form for each unit listed in Table 1. The original signed forms shall be provided to the ship's Master or his designated representative. (**Note: Signed/certified Fork Inspection forms are NOT required for MHE assets listed in Table 2 per NAVSUP P-538 guidance.)

(6). Safety Certification markings/labeling stenciled or affixed to each unit listed in Table 1.

(7). Certified Load/Weight Test (*only*) markings/labeling stenciled or affixed to each unit listed in Table 2.

(8). A condition report on all batteries installed in electric and diesel forklifts (as required).

(9). Contractor shall coordinate with the Shipboard technical points of contact (below) to arrange U.S. Government inspection of the MHE/forklift units prior to their return. The inspection will occur on a date mutually agreed upon by the service provider and the Shipboard technical POC’s.

(10). A copy of all condition reports, inspection forms and certification paperwork to the MSC Norfolk technical points of contact, listed below.

9. Qualifications. The selected service provider/contractor must meet the following qualifications:

a. All management and technical personnel performing above listed services must be able to demonstrate the following:

- Experience performing safety certifications on shipboard-approved MHE in accordance with the requirements set forth in the NAVSEA SW023-AH-WHM-010, NAVSUP PUB 538, and equipment technical manuals.

- Experience interpreting, trouble-shooting, and resetting HYSTER on-board dash displays.

- Access to HYSTER proprietary hardware and software required to reset on-board MHE electronics.

b. Contractor personnel performing repairs and maintenance onboard MSC vessels or activities shall abide by all DOD, Navy, MSC security requirements and clearance procedures required to access U.S. Government facilities and/or MSC vessels.

c. Proof of U.S. citizenship shall be provided in order to enter a U.S. military facility, if requested by the Government. When accessing a U.S. Government installation, proposed contractor personnel shall be vetted by the Government through the Government's El Paso Intelligence Center (EPIC) before accessing the Government activity location.

d. The contractor must be able to perform the required services within the Period of Performance (POP) identified in the RFQ/Statement of Work document. If additional work is identified, and approved by the Government, the Contractor must have the ability to complete the additional work by the close of the period of performance as well.

10. Manufacturer’s Representative

a. Provide the services of a qualified Northrup Grumman (NG)/ Sperry OEM manufacturer’s representative to perform all tasks in this work item.

b. Suggested Sources:

PAPE’ MATERIAL HANDLING, INC.

7000 SW SANDBURG ST.

PORTLAND, OR. 97223-8040

POC: Mr. Tony Steele Email: tsteele@Papemh.com Phone: 503-598-4032 / FAX: 503-598-4062

11. RFQ Submittal: In response to the above information and statement of work or work item, the contractor is afforded the opportunity to submit a quote (consistent with applicable contract rates) and total pricing to provide the aforementioned service(s) or materials.

a. Contractor shall ensure their designated representatives can access the specified Government Activity, Shipyard, and/or vessel prior to submitting a quotation.

b. Quotes shall be provided on company letterhead and reference the applicable RFQ number (provided above).

c. Quotes shall be provided to the following MSC contract specialist, via email:

Contract Specialist, N104 471 "C" Street, Bldg. SP-64 Norfolk, VA 23511 Phone: 757-341-5653 Email: heather.east@navy.mil