RFQ MDC Brooklyn Elevator Repair Maintenance.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

Dear Quoter:

Attached is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the provision of Elevator Maintenance and Repair services for Metropolitan Detention Center (MDC) Brooklyn, located in Brooklyn, New York. This package contains all necessary information to submit a quote.

Quoters should consider all information provided herein when submitting quotes. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quotes.

All potential quoters are advised that this solicitation includes the provision at FAR 52.204-7, System for Award Management (SAM), of this provision requires that all quoters doing business with the Federal Government to be registered in the SAM database. Quoters should include their Data Universal Number System (DUNS) number in their quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardees DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. For the purposes of this solicitations, all quoters SAM registration should include NAICS code 811310.

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Quotes shall be received on or before the deadline of March 29, 2022, at 09:00. Central Standard Time. Quotes shall be submitted electronically via email to vvanburen@bop.gov in pdf format only and will be deemed received at the time as indicated on the email notification. Faxed and hand delivered quotes will not be accepted.

Please submit any questions you may have in writing. Questions may be submitted via email to vvanburen@bop.gov Sincerely, //s//

Vivian Van Buren Contract Specialist http://www.aptac-us.org/ mailto:vvanburen@bop.gov

15BFA022Q00000010 Page 1 of 51

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

15BBR022PR000033

5. SOLICITATION NUMBER

15BFA022Q00000010

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

0 /10/2022

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Vivian Van Buren vvanburen@bop.gov

b. TELEPHONE NUMBER (No collect calls)

972-352-4502

8. OFFER DUE DATE / LOCAL

TIME

03/29/2022 09:00 CT

CODE BFAO

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 811310

SIZE STANDARD: 8,000,000.00

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

15BBR0CODE15. DELIVER TO

Federal Bureau of Prisons MDC Brooklyn 80 29th Street Brooklyn, NY 11232 jmaffeo@bop.gov

CODE 15BBR016. ADMINISTERED BY

Federal Bureau of Prisons MDC Brooklyn 80 29th Street Brooklyn, NY 11232

FACILITY

CODE

CODE

TELEPHONE NO.

17a. CONTRACTOR/

OFFEROR

15BBR0CODE18a. PAYMENT WILL BE MADE BY

Federal Bureau of Prisons MDC Brooklyn 80 29th Street Brooklyn, NY 11232

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Provision of Elevator Maintenance Services according to the Statement of Work for MDC Brooklyn.

DUNS No _____________________________________

Firm Fixed Price

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Vivian VanBuren

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

15BFA022Q00000010 Page 2 of 51

Section 2 - Commodity or Services Schedule

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 MDC Brooklyn Emergency Repair Call Back Regular Time

Base Year

Estimated Maximum Effective date of award (EDOA) through 12 months from EDOA.

PSC: J099

HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 MDC Brooklyn Emergency Repair Call Back Over Time

Base Year

Estimated Maximum Effective date of award (EDOA) through 12 months from EDOA.

PSC: J099

HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 MDC Brooklyn Monthly Maintenance for 17 Elevators

Option Year 1

Estimated Maximum 13 from EDOA through 24 months from

EDOA.

PSC: J099

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 MDC Brooklyn Emergency Repair Call Back Regular Time

Option Year 1

Estimated Maximum 13 months from EDOA through 24 months from EDOA

PSC: J099

HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 MDC Brooklyn Emergency Repair Call Back Overtime

Option Year 1

Estimated Maximum 13 months from EDOA through 24 months from EDOA

PSC: J099

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 MDC Brooklyn Monthly Maintenance for 17 Elevators

Option Year 2

12 MO $________ $_________________

PSC: J099

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Estimated Maximum 25 from EDOA through 36 months from

EDOA.

PSC: J099

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 MDC Brooklyn Emergency Repair Call Back Regular Time

Option Year 2

Estimated Maximum 25 months from EDOA through 36 months from EDOA

PSC: J099

80 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 MDC Brooklyn Emergency Repair Call Back Overtime

Option Year 2

Estimated Maximum 25 months from EDOA through 36 months from EDOA

PSC: J099

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 MDC Brooklyn Monthly Maintenance for 17 Elevators

Option Year 3

Estimated Maximum 37 from EDOA through 48 months from

EDOA.

PSC: J099

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0011 MDC Brooklyn Emergency Repair Call Back Regular Time

Option Year 3

Estimated Maximum 37 months from EDOA through 48 months from EDOA

PSC: J099

80 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0012 MDC Brooklyn Emergency Repair Call Back Overtime

Option Year 3

Estimated Maximum 37 months from EDOA through 48 months from EDOA

PSC: J099

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0013 MDC Brooklyn Monthly Maintenance for 17 Elevators

Option Year 4

Estimated Maximum 49 from EDOA through 60 months from

EDOA.

PSC: J099

12 MO $________ $_________________

15BFA022Q00000010 Page 4 of 51

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0014 MDC Brooklyn Emergency Repair Call Back Regular Time

Option Year 4

Estimated Maximum 49 months from EDOA through 60 months from EDOA

PSC: J099

Current : 80

HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0015 MDC Brooklyn Emergency Repair Call Back Overtime

Option Year 4

Estimated Maximum 49 months from EDOA through 60 months from EDOA

PSC: J099

40 HR $________ $_________________

Aggregate Total: $__________________________________(Base and All Options)

Continuation of Standard Form 1449 MDC BROOKLYN

Section 2.1 – Pricing Methodology Quoters are required to submit, as part of their quote, a completed copy of Section 2, “Commodity or Services Schedule.” The quantity of services to be provided by the Contractor is estimated. These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will remain stable or normal. Contract pricing shall include all charges to the Government for providing the services required by this solicitation/contract.

Pursuant to FAR 17.203(b), the Government’s evaluation shall be inclusive of options. The Government will evaluate quotes for award purposes by adding the total price of all options to the total price of the base year requirement.

Pursuant to FAR 17.203(d), the quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

Section 2.2 - Statement of Work Elevator Maintenance and Repair Services

Subject

The Federal Bureau of Prisons, Field Acquisition Office in Grand Prairie, Texas intends to make a single award of an indefinite delivery/requirements type contract with firm fixed pricing for the provision of Elevator Maintenance and Repair services at the Metropolitan Detention Center (MDC) located in Brooklyn, New York and Dayton Manor 9325 Fort Hamilton Parkway, Brooklyn, New York, 11209 . General information about MDC Brooklyn can be found at www.bop.gov.

The entity will provide all necessary equipment, labor, materials, tools, and incidentals for all scheduled and all unscheduled Elevator Maintenance, Required Service, Preventive Maintenance (PM), Maintenance Control Plan (MCP), Emergency Call Service, Inspections, Operational Requirements, Extent of Work, and Other Consideration as described in this Statement of Work (SOW).

SCOPE OF WORK

I. Elevator Maintenance:

A. The Contractor shall provide all management, supervision, labor, materials, repair parts and repairs, supplies, tools, instruments and equipment, and shall plan, schedule, coordinate and ensure effective and economical completion of all work and services specified in this contract. Such services and maintenance shall apply to all elevator equipment regardless of whether they are specifically shown in these specifications and such services may result in work which may need to be conducted at other than normal business hours so not to interfere with the normal operations of the Metropolitan Detention Center, MDC Brooklyn.

B. These specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this contract. They are not intended to be nor shall they be construed as limiting specifications or requirements. At a minimum the contractor will be required to take all steps and measurements which would be taken by a prudent building owner to maximize the life expectancy of the property and equipment. All elevator equipment in the building shall be maintained at an acceptable and compliant level, throughout the contract period. An acceptable level of maintenance is defined as the level of maintenance which will preserve the equipment in unimpaired operating condition, i.e., above the point where deterioration will begin, thereby diminishing the normal life expectancy of the equipment.

C. The contractor is responsible for performing scheduled and unscheduled maintenance and repairs, as necessary, on a on twenty-four (24) hours per day, seven (7) days per week, three-hundred-sixty-five (365) days per year basis, including emergency call back service. The Metropolitan Detention Center reserves the right to deduct the amount of

15BFA022Q00000010 Page 5 of 51

25% of monthly payment for each week of missed maintenance. The contractor will be required to respond to all unscheduled service calls within two hours of notification.

II. Service Required:

A. On a mutually agreeable date, no less than ten (10) calendar days prior to the date performance is to begin, the Contractor and the Contracting Officer's (COR), shall together make a complete and systematic inspection of all elevators, and related equipment within the building covered by the contract. The Contractor shall then prepare and submit to the Facility Manager, within ten (10) calendar days prior to commencement of the contract, a performance and existing deficiency report. This report shall list all deficiencies noted during the joint inspection that would require corrections to bring the equipment up to an acceptable and inspection ready condition. The Contractor shall be responsible for making adjustments, which fall within the scope of the contract, using such means as the Contracting Officer deems appropriate.

B. The Contractor shall also engineer the call back systems. Should the inspection disclose any deficiencies which present an operating hazard, the problem shall immediately be brought to the attention of the Facility Manager, Contracting Officer in writing, specifying the type of problem, estimated down time of the elevator and an itemized labor and materials cost break down.

C. The Contractor will submit to the Contract Officer Representative (COR) within fifteen (15) calendar days, a list of names of all company mechanics and repair crew personnel for security checks that will possibly be entering the facility during the term of the contract. Personnel who do not pass the security checks or who are not on the approved list, will not be allowed to enter the Metropolitan Detention Center. It is the Contractor’s responsibility to ensure ample mechanics are assigned and meet all security and maintenance requirements. No exceptions will be allowed for absences due to sick leave, vacation, or employee's inability to meet such requirements.

D. The Contract Manager is responsible for the management and scheduling of work to be performed under this contract and shall possess at least three (3) years of supervisory elevator maintenance and repairs (within the past five

(5) years) on elevators of the approximate size and characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified shall be sent to the Contracting Officer for review by the Contracting Officer and Facility Manager. Both new and replacement Contract Managers must furnish the following information.

1. The full name of the proposed or new Contract Manager.

2. A detailed description of the previous five (5) years employment history of the proposed or new Contract Manager.

3. The names and addresses of companies for whom the proposed or new Contract Manager worked for in the past five (5) years along with the telephone numbers of his/her immediate supervisors.

E. The Elevator Mechanic responsible for conducting the maintenance must be licensed by Federal, State and City authorities, in the trades, crafts or professions which require licensing by such jurisdictions. The license must be of a grade or level consistent with the requirements of the work being performed. The Contractor shall designate a minimum of one (1) mechanic to perform the routine maintenance as specified in the statement of work. In the absence of the designated mechanic, a temporary licensed mechanic must be available at all times to perform routine maintenance. If a helpers are required to perform routine maintenance, all helpers must be under the direct supervision of a licensed mechanic.

F. The Contractor shall submit in writing to the Contract Officer Representative (COR), the name(s) of the designed

15BFA022Q00000010 Page 6 of 51 mechanics. It is the licensed mechanics responsibility to provide a copy of his/her license to the Contracting Officer on a quarterly basis, or in the event of a significant change.

G. The Contractor shall be responsible for the painting of the machine room walls, equipment, floors, car tops, and preservation of all supports in elevator pits, and elevator and counterweight rails. Elevator machine rooms will be require to be painted annually. The Contractor shall obtain permission from the Facility Manager and the Contracting Officer Representative on the choice of colors, as approved by industry standards. All paints must be water based and lead free.

H. The Contractor shall be responsible for providing the institution with three (3) COPIES of the Safety Data Sheets (SDS) for all oils, solvents, paints, cleaning materials, greases and degreasers. The SDS will be provided a minimum of 24-hours prior to entry of the institution. All SDS will be routed to the safety Manager for approval. Upon review of the material information, the Safety Manager will approve / disapprove the material. If the material is deemed to be of extreme hazard, the material will not be allowed on the property and an alternative product will be substituted by the contractor. No oils, greases, solvents or paints will be stored in any of the machine rooms, elevator pits, or hoist-ways. The Metropolitan Detention Center will provide the contractor a storage container for only limited amounts of oils and greases used for routine maintenance purposes.

I. All maintenance mechanics and repair crew personnel entering the institution will have all tools and equipment inventoried prior to entering the secure perimeter of the institution. These tools and equipment will be checked in and out by institution staff members. No tools will be left in the institution. Lock-Out / Tag-Out shall be required on all equipment placed out of service. The Metropolitan Detention Center onsite Electrician shall provide the contractor with locks for Lock-Out / Tag-Out. Under no circumstances will the Contractor be allowed to possess a personal lock while in the secure perimeter of the institution. The Contractor will be responsible for providing the locking devices used for breakers and disconnects. The Contractor shall perform normal / routine maintenance work, Monday through Friday (except holidays) from the hours of 6:30 am to 3:00 pm, preferred day is Thursday of each week. The Contractor should also take into consideration the time required for security procedures check-in and check-out within the Metropolitan Detention Center when workers are on the job site. All employees entering the institution shall have the required safety equipment to perform the maintenance and repairs to include, but not limited to safety shoes, dust respirators, gloves, hard hats, safety harness, anti-fall equipment, ear, and eye protection. All employees entering the institution will not be allowed to carry a cell phone, two-way radios or pagers. All employees must possess a valid photo driver's license to be maintained in the Control Center while in the secure perimeter of the institution. It shall be Contractor's responsibility to provide an updated roster of new mechanics and helpers names to the Contracting Officer Representative when new employees are hired into the Company. The Metropolitan Detention Center will not be responsible to provide on-site parking for repair and maintenance crew.

III. Preventive Maintenance and Maintenance Control Plan (MCP):

A. The Contractor shall submit in writing annually to the Facility Manager and the Contract Officer Representative (COR) a completed Maintenance Control Plan (MCP) binder for each elevator specifying the Preventive Maintenance completed each year. Each Maintenance Control Plan (MCP) shall show all scheduled maintenance for the assigned elevator. The Maintenance Control Plan (MCP) will also show dates of all weekly, monthly, quarterly, semi-annually, and annually complete maintenance cycles. The Maintenance Control Plan (MCP) will be reviewed monthly by the Facility Manager and the Contracting Officer for accuracy and completion. In the event any scheduled maintenance cannot be performed during any specific maintenance cycle the Contractor will notify the Contracting Officer Representative (COR) and Facility Manager in writing, stating the reason why the required maintenance could not be completed. The following steps will be required at all time.

1. All entries made on the Maintenance Control Plan (MCP) will only be made by a qualified licensed mechanic.

2. The Maintenance Control Plan (MCP) binders will be stored in the appropriate elevator machine room, and will be subject to review by the Facility Manager and the Contract Officer Representative (COR).

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3. All foreseen deviations from the Maintenance Control Plan (MCP) must be submitted with appropriate justification in writing to the Facility Manager and the Contract Officer Representative (COR).

4. Within five (5) working days after the end of the month, the contractor will submit to the Facility Manager and the Contract Officer Representative (COR) a detailed written summary report of all maintenance that was completed during that period of time.

5. Weekly scheduled maintenance shall be conducted with a minimum of four (4) hours of licensed mechanic work.

B. The following is a list of minimum maintenance required by the Metropolitan Detention Center for Preventive Maintenance if not already performed in the Maintenance Control Plan (MCP).

1. Weekly Maintenance:

a. Clean all elevator pits of dirt and debris.

b. Inspect compensating sheaves, sheave clearance, check condition of all stop switched, limiting switches, pit lighting, buffer switched, and check all counterweight buffers for oil leaks.

c. Motors: Check all bearings for excessive noise and vibration. Excessive bearing heat, and motor alignment.

d. Geared machines: Inspect oil pickup and packing, check for leaks, check all hoist-way motor brushes and replace as necessary.

e. Car doors: clean all door sills and remove all debris build up, clean and lubricate all door clutch assemblies, inspect all door operating equipment such as relating cables, compensating cables, electronic and mechanical safety edges, fire tabs, door sills, interlocks, door opening motors.

f. Controllers: Clean all dust from switch gears, relays, fuses, resistors, capacitors, and all electrical / mechanical devices in the control cabinets and ensure cooling fan is operational in controllers cabinets

g. Hydraulic elevator: observe operation of the hydraulic pump while elevator is traveling in the up and down direction, check level and condition of hydraulic oil reservoir, check condition of car safety gates and switches, bi-folding door operation, and safety clutch operation, ensure pit stop switch is operational.

h. Indicator Lights: Ensure all hall call lights are operational, replace as necessary, verify operation of call directional indicator in car, and replace any non-operational lights in the cars control panel.

i. Inspect governor mechanical weights and safety switch for proper operation.

2. Monthly Maintenance:

o Brakes: observe operations on all cable driven cars, inspect brake clearance, and lubricate all pivot points.

o Ropes: Check drive sheave and remove all debris from grooves to prevent damage to ropes.

o Hoist-way driver: Check condition of oil seals note and document any oil leaks, check oil level in driver and replenish if necessary. Ensure oil flinger ring is operational on forward and rear bearings of driver. Check for indications of excessive noise and vibration from driver. Ensure all coupling bolt locking devices are installed.

o Car Tops: Clean all car tops of dust and debris. Ensure cable shackles have locking wires installed.

Ensure all cable shackles are secured with locking pin or wire. Check pick-up roller and door clutch

15BFA022Q00000010 Page 8 of 51 clearance on all floors and adjust as necessary, check the condition of door operator belts and ensure all belts all belts are of good quality and free from cracks and tears. Ensure car top light and the 110 volt service is operational. Check the condition of hoist-way cables and governor cable the entire length of the hoist-way. Any discrepancies will be brought to the attention of the Facility Manager and the COR promptly (day of inspection). Check counterweight rollers and replace as necessary.

o Clean all dirt and debris from the pits, check compensating sheaves for proper clearance and adjust as necessary, exercise all compensating sheave switches for proper operation. Check counterweight buffers for oil leaks and proper operation. Ensure the stop switch for each elevator in operational.

o Test and operate the fireman phase I and II recall function. Any discrepancies will be reported to the Facility Manager along with a written plan of action within (3) working days of the finding.

o Test and operate all cable traction driven elevators and verify the door hold function is operational.

3. Quarterly:

a. Clean and vacuum all hoist-ways, and remove all buildup debris from backside of all hall doors, and elevator cab doors seal area.

b. Ensure car top emergency light is operational, repair as necessary.

c. Vacuum out all motor generators and hoist-way motors.

d. Inspect leveling operation of each elevator to ensure the car is leveling to each floor landing. Clean all switches and vanes associated to floor leveling of each car.

e. Test door operation for proper door closure pressure, inspect door hangers for proper operation and adjust as necessary.

4. Semi-Annual

a. Check all slow down switches on all floors, for proper operation and adjust as necessary.

b. Inspect all deflector sheaves and lubricate as necessary.

c. Manually compress all counterweight and car buffers to ensure for proper operation.

d. Measure all incoming line voltage to ensure proper voltage reading.

e. Test Fireman phase I and II recall function on each elevator, in conjunction with semi- annual elevator inspection.

5. Annual:

a. Slow speed test all safeties during the annual elevator inspection.

b. Change oil in the hoist-way gear drivers and replace with new oil.

c. Obtain thrust bearing reading clearance on all hoist-way drive machines. Replace or shim thrust bearing to manufacture’s recommended clearance.

d. Inspect all worn gear teeth for evidence of uneven wear of broken teeth. Repair or replace as necessary.

e. Test fireman phase I and II in conjunction with the annual elevator inspection for proper operation.

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IV. Emergency Call Back Service:

1. Emergency call back service shall be limited to the performance of simple adjustments and replacement of minor parts to restore elevator operation, and for the purpose of freeing trapped individuals in a stalled car. The Contractor shall restore the car back to normal operation after the problem has been resolved and the car is operating safely. Emergency call-back service for the purpose of freeing a trapped individual(s) shall not exceed thirty (30) minutes in response time. All other trouble calls shall not exceed two (2) hours in response time. After hours call back time begin at the time of notification and will terminate at check-out time. When after hour call back service has been requested, a copy of the service ticket including labor and summary of repairs, will be left at the job site. Emergency call back service consists of promptly responding to request from the government for a service on twenty-four (24) hours per day, seven (7) days per week, three-hundred-sixty-five (365) days per year basis.

2. Emergency call back service is necessary for the safety of staff and inmates in the building. Request for emergency or ordinary call back service may be made by the Contracting Officer (COR) or by designated personnel by telephone or other means. Repairs, supplies, and materials implemented during the emergency call back service due to normal wear and tear will be furnished by the contractor. Repairs, supplies, and materials use for repairs that are implemented due to misuse or vandalism will be charged to the Metropolitan Detention Center with a written cost estimate and provided to the Facility Manager no later than noon the next working day.

V. Inspections:

The Contractor shall be responsible for providing a maintenance mechanic and helper at the site to assist with the semi-annual and annual inspections. During the five (5) year load test requirement of any elevator, the contractor shall provide a minimum or one (1) maintenance mechanic and one (1) helper. During the annual inspection the Contractor shall provide a tachometer and a pressure test-gauge with current calibration requirements. In the event a mechanical failure of the elevator or associated equipment during the inspection the contractor shall be responsible for any additional costs occurred for re-inspection.

VI. Operational Requirements:

A. This contract is for full elevator maintenance service. Full service is defined as all service to maintain all elevator, appurtenances, and accessories in a fully operational mode at all times, except for pre-scheduled down time. Pre-scheduled down time is defined as time and elevator is placed out of service for the purpose of accomplishing preventive maintenance. In the event of an unexpected breakdown of the elevators or associated equipment, the Contractor will submit to the Facility Manager and the Contracting officer, the estimated down time of the elevator or associated equipment in writing. A status report will be provided / updated on a weekly basis starting the Monday after the breakdown occurred. All elevators will be maintained in a satisfactory and safe operating condition in accordance with the requirements of these specifications and as outlines in the ASME A17.1-2000. These specifications are to include the initial maximum load capacity, governor speed, fire recall operations, and maintain specified door opening and closing time, in accordance with applicable codes.

B. The Contractor shall maintain the elevators, appurtenances, and equipment so as to comply with the requirements of the American National Standards Safety Code for Elevators and Escalators, ASME A17.1 newest edition for newly modernized elevators. The American National Standards Institute (ANSI) for Elevator Inspections A17.2 newest edition shall be used as a guide to establish inspection procedures to ensure equipment is operating is a safe manner. All manufacture’s recommendation’s will be taken into consideration.

VII. Extent of Work:

A. The Contractor shall furnish all tool, labor materials, equipment, and special instruments to perform all necessary service and repairs to provide complete elevator maintenance, examination services and test to keep the elevators, including the control systems in safe operation condition. Such service and maintenance shall apply to all elevators

15BFA022Q00000010 Page 10 of 51 equipment, regardless of whether they are specifically outlines in these specifications. Service for emergency repairs will be done in coordination with the Metropolitan Detention Center as not to interfere with the normal operation of the Institution.

B. The maintenance and repairs is to be performed on the following types of elevators within the secure perimeter of the Institution:

1. Cable Driven Traction Elevator West Building:

• Four (4) Elevator, eleven (14) stops.

2. Hydraulic Elevator West:

• One (1) Elevator, two (2) stops

• One (1) Elevator, three (3) stops

3. Cable Driven Traction Elevator East Building:

• Two (3) Elevator, six (6) stops

• One (1) Elevator, eight (8) stops

4. Hydraulic Elevator East:

• One (1) Elevator, two (2) stops

5. Cable Driven Traction Elevator, Dayton Manor

• Six (6) Elevator, six (6) stops

C. The Contractor shall assign to this maintenance contract, a competent Service Engineer who shall oversee all the work required in the contract, and supervise who will be responsible for the adequacy of all work performed.

D. Supplies, Materials, Equipment, and Replacement Parts

The Contractor shall furnish all labor, supplies, parts, and materials necessary to perform cleaning, maintenance, inspections, repairs or replacement to elevator equipment, appurtenances and accessories. This list includes but is not limited to: hoist-ways sheaves, deflector sheaves, compensating sheaves, counter weight assemblies, counter weight, car buffers, fire tabs, cables, hoist-way motors, controllers, selects, worm gears, thrust bearings, brake magnet coils, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, resistors, motor circuits, magnet frames, intercoms, cameras, car doors, door hangers, tracks, guides, door operating devices, interlocks, bulb replacement in signal system, fire recall system, hoist-way ropes, governors, relays and electronic or mechanical door safety equipment. Where applicable to hydraulic elevators the above listed parts shall include the cylinder head, plunger exposed surface, plunger gland and packing, pumps, exposed piping, fitting and flexible pipe connections, operating controls, electrical controls, discharge, pressure, vacuum tanks, emergency cab lighting, and emergency telephone.

E. Equipment under warranty shall be maintained in accordance with the warranty and manufacturer’s instructions.

VIII. Other Considerations:

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The Metropolitan Detention Center shall not be responsible in providing parking for emergency call back service or routine maintenance. The Contractor shall be responsible to meet all time Obligations as specified in the Statement of Work.

PRICE/COST SCHEDULE

Payments made by the Government to the Contractor for the work performed shall be reimbursed monthly in arrears solely at the fixed unit prices.

Section 2.3 – Special Contract Conditions

Type of Contract: The Government contemplates a single award of an indefinite delivery/requirements type contract with firm-fixed unit prices resulting from this solicitation. It is anticipated that the contract resulting from this solicitation will be awarded in April 2022 and with an anticipated effective date of award (EDOA) of June 1, 2022.

On or about the EDOA, MDC Brooklyn will issue a task order to the contractor. The contractor shall commence full performance services on the EDOA, therefore, all background clearances shall be completed prior to EDOA.

The resulting contract will include a base period from the effective date of award (EDOA) through twelve months from the (EDOA) with four (4) possible 12-month option years renewal at the unilateral discretion of the Government. Quoters are advised that the Government has the unilateral right to exercise option periods in accordance with FAR 52.217-9, "Option to Extend the Term of the Contract.

Performance Period(s): The anticipated effective date of award (EDOA) is June 1, 2022.

Performance Period 1: Effective Date of Award (EDOA) through 12 months from EDOA;

Performance Period 2: 13 months from EDOA through 24 months from EDOA;

Performance Period 3: 25 months from EDOA through 36 months from EDOA;

Performance Period 4: 37 months from EDOA through 48 months from EDOA;

Performance Period 5: 49 months from EDOA through 60 months from EDOA.

Point of Acceptance: The point of acceptance for services is MDC Brooklyn

Non-Personal Services Information: This service is a contractual arrangement and not a personnel appointment.

Payment is based on the provision of an end product or the accomplishment of a specific task. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. The contractor shall attend all training required by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend institution meetings, staff recalls or Government training sessions for institution staff.

Reviews: The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of supplies rendered under this contract. All records shall be subject to review by the Contracting Officer or other representative of the BOP.

Payments will be denied when such service does not support the charges or if the service is deemed not necessary or appropriate. Such determinations may be made by the Contracting Officer or COR, whichever is appropriate. All records shall be subject to review by the Contracting Officer or other delegated representatives of the BOP.

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer.

Contract Administration Office (CAO): The Contracting Office at MDC Brooklyn is assigned to be the CAO for

15BFA022Q00000010 Page 12 of 51 a resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as listed in FAR 42.302(a), items 1 through 71; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11.

Ordering Official: Task orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for MDC Brooklyn with an appropriate certificate of appointment. Each task order will identify the services schedule for that period. Orders can be issued orally, by facsimile, mail, or electronic commerce methods. Task orders will take the form of an OF-347, SF-1449, or purchase card acquisition form.

Contract Security/Investigative Requirements: The Contractor will not be subject to Government supervision, except for security related matters and monitoring of contract performance.

The following investigative procedures may be applied and appropriate forms completed before any Contractor employees are permitted inside an institution:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

(8) Release of Information;

(9) Questionnaire for Sensitive Positions;

(10) Credit Check, if applicable

(11) Urinalysis if applicable;

In addition to the above procedures, Contractor employees must agree to undergo a urinalysis test (for the detection of marijuana and other drug usage). If a test result is positive, the individual(s) shall be excluded and the Contractor shall provide acceptable replacement personnel subject to the same security requirements. Before a quote can be considered for award, the Contractor must agree to submit to the all the above security requirements.

Quoters should also note that clause DOJ-03, Personnel Security Requirements for Contractor Employees (Nov 2021) requires that contractor personnel have a "favorable credit report." Quoters are strongly encouraged to pre-screen potential candidates for credit issues before submitting the candidate to MDC Brooklyn.

By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the Bureau requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens.

Schedule of Insurance: In accordance with FAR 52.228-5 and 28.307-2, (a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

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(b) General liability. (1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

The policies evidencing required coverage shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed, or (2) under 30 days after insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

Service Contract Labor Standards Wage Determination: The applicable wage determination for this requirement is WD 1988-0590, Revision 51, Date of Revision 12/27/2021. The current revision of the wage determination is attached for informational purposes only.

SECTION 3-CONTRACT CLAUSES BY REFERENCE

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items

52.252-2 CLAUSES INCORPORATED BY REFERENCE (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquistion.gov/far

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Jun 2020)

52.204-13 System for Award Management Maintenance (Oct 2018) 52.212-4 Contract Terms and conditions commercial products and commercial services (Nov 2021)

52.228-5 Insurance-Work on Government Installation (Jan 1997)

52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractor (Nov 2021)

15BFA022Q00000010 Page 14 of 51 http://www.acquistion.gov/far

Statement of Equivalent Hires for Federal Hires The applicable fill in information for FAR 52.222-42, Statement of Equivalent Hires (May 2014) is as follows:. This Statement is for Information Only: It is not a Wage Determination Employee Class: Elevator Repairman (Code 23210) WG 10-2 Monetary Wage plus Fringe Benefits: $30.55

FAR 52.216-18, Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the first day of the current performance period through the last day of the current performance period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If, mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

FAR 52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than one (1) session, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of the estimated quantities in the Schedule of Items within the current performance period; or

(2) Any order for a combination of items in excess of the estimated quantities in the Schedule of Items within the current performance period; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216- 21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

FAR 52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified and effective for the

15BFA022Q00000010 Page 15 of 51 period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of the effective performance period.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to expiration of the current performance period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this…