RFQ-Lodging BPA.pdf

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation number is W50S88-22-Q-0117 and this solicitation is being issued as a request for quotation (RFQ).

(iii) This solicitation document and incorporates provisions and clauses in effect through Federal

Acquisition Circular (FAC) FAC 2022-07, Effective 10 August 2022.

(iv) This acquisition is 100% SET ASIDE FOR SMALL BUSINESS. The NAICS is 721110 and the business size standard is $35.M.

(v) Line item numbers and items

CLIN 0001 Drill Status Lodging 1 Quarter (3 Months)

Hotel/Property #1: ____________________, Nightly Rate:______________/Single Occupancy

Hotel/Property #1: ____________________, Nightly Rate:______________/Double Occupancy

*Minimum of one (1) property shall be submitted by Interested Parties for consideration.

Hotel/Property #2: ____________________, Nightly Rate:______________/Single Occupancy

Hotel/Property #2: ____________________, Nightly Rate:______________/Double Occupancy

Hotel/Property #3: ____________________, Nightly Rate:______________/Single Occupancy

Hotel/Property #3: ____________________, Nightly Rate:______________/Double Occupancy

**Minimum of one (1) property shall be submitted for consideration by any interested party, not to exceed (3) properties. ALL properties submitted for consideration shall include a nightly rate for single occupancy and a nightly rate for double occupancy.

(vi) Description of Requirements: The 119th Wing, North Dakota Air National Guard, has a requirement to establish multiple Blanket Purchase Agreements (BPAs) for the 119th Wing Drill Status Lodging

Program in Fargo, ND. This requirement is for single and double occupancy commercial lodging. The number of personnel requiring lodging will fluctuate based on mission requirements of the 119th Wing, NDANG. The 119th Wing intends to enter into multiple BPAs for a period of up to five (5) years

(September 1, 2022 through August 31, 2027) with multiple vendors. Lodging facilities must be within fifteen (15) road/driving miles of the 119th Wing, located at 1400 32nd Ave N, Fargo, North Dakota. Any resultant BPA will be in effect for a period not to exceed five (5) years, commencing on September 1, 2022 or when the aggregate of expenditures against any resultant BPA reaches $250,000.00 (whichever occurs first), or until such time either party to any established agreement requests that it be canceled in writing (30 day notice required). First Dates of Required Lodging (for Regularly Scheduled Drill): Friday, September 9th, 2022 and Saturday, September 10th, 2022 (*subject to change at the discretion of the

Contracting Officer). Due to Force Protection requirements, future dates are not permitted to be published. Future Regularly Scheduled Drill (RSD) dates will be provided upon Award to selected vendors. Please find the below Vendor Contact Information along with attached Terms and Conditions, Statement of Work, and Quote Sheets. Please review these documents in their entirety for a complete description of this requirement. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to provide long-term lodging for the 119th Wing, North Dakota Air National Guard. See the

Statement of Work (SOW) and Terms & Conditions for specific details. The 119th Wing is not financially liable for any information provided under this notice. The 119th Wing is not obligated to notify respondents of the results of this notice.

All questions regarding the RFQ package must be submitted in writing to brian.erdmann@us.af.mil by

Wednesday, August 17th, 2022 at 1200 HRS (12:00 pm) Central Standard Time (CST). Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

(vii) Dates and place of delivery and acceptance: See SOW and Terms & Conditions. The estimated

Period of Performance Period for this effort is 1 Sept 2022 to 31 August 2027, but is subject to change by the Contracting Officer. It is contemplated that quarterly (3-Month) Call Orders will be issued for a period not to exceed sixty (60) months / 5 years. Place of delivery and acceptance: 119th Wing / North

Dakota Air National Guard 1400 32nd Ave. North, Fargo, ND 58102-1051.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

Provisions and clauses can be viewed at https://acquisition.gov.

**ADDENDUM TO FAR 52.212-1 Instructions to Offerors-Commercial Items:

Offerors shall prepare their quotations IAW FAR 52.212-1. In addition, the following information shall be included:

1. Unique Entity Identifier (UEI) Number.

2. Federal Tax ID Number.

3. Commercial and Government Entity (CAGE) Code.

4. Contractor’s Legal Name.

5. Payment Terms (NET 30) or Discount.

6. Point of Contact and Phone Number.

7. Email address.

8. See “Instructions to Offerors” below.

**INSTRUCTIONS TO OFFERORS:

a) Quote submissions in response to this RFQ shall include a copy of the attached Quote Sheet for each hotel/property being considered (1 Quote Sheet per hotel/property). A minimum of one (1) hotel/property must be submitted by any interested party and each hotel/property MUST identify a single occupancy nightly lodging rate AND a double occupancy nightly lodging rate. Any property submitted by an interested party for consideration that does not identify both, a single occupancy and a double occupancy nightly rate will be considered non-responsive and eliminated from consideration of Award.

A maximum of three (3) hotels/properties may be submitted for consideration by a single vendor; however, any vendor who submits more than one (1), but three (3) or less hotels/properties for consideration must be registered under one (1) single Unique Entity mailto:brian.erdmann@us.af.mil

Identifier (UEI) number. This ensures that one (1) single Call Order may be issued to cover lodging requirements (expenses) at multiple hotel properties throughout the period of performance identified in a Call Order.

b) Quote Sheets submitted by interested parties are highly encouraged to identify the maximum number of single occupancy and double occupancy rooms that are considered to be available, on a monthly basis, at each hotel/property to be considered for Award. Please see the Statement of Work, Section II, Scope of Work, for estimated quantities of required occupancy types (single and double).

c) Quotes in response to this solicitation must include the Offeror’s Company Name, POC

Name, Phone Number, Commercial and Government Entity (CAGE) Code, and Unique Entity

Identifier (UEI) Number.

d) Quotes must be valid until September 30th, 2022.

e) Offerors are required to possess an active SAM registration (https://www.sam.gov at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. Contractors shall maintain active SAM registration throughout the term of any BPA (up to 5 years).

**Offerors shall submit quotes electronically via email to the individual listed at the bottom of this solicitation.

(ix) The provision at 52.212-2, Evaluation -Commercial Items applies to this acquisition. Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR Part 13.106-2.

Evaluation factors are listed below.

Evaluation-Commercial Items

Basis of Award Decision: The Government intends to award multiple BPAs resulting from this solicitation to responsible offerors whose offers best conforming to the solicitation will be most advantageous in terms of “Best Value” to the Government with price and other factors considered. The following factors shall be used to evaluate offers:

a) PRICE. Any price paid by the Government must be determined to be fair and reasonable.

Note that pricing may never exceed the lodging rate, which is available at https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup. Although the government is allowed to pay up to the per diem rate, offerors are highly encouraged to provide your best and final pricing, as this acquisition is expected to be highly competitive.

Quotes should contain actual prices for use in evaluating quotes.

**Pricing for a minimum of one (1), but not more than three (3) hotels/properties in accordance with Technical Acceptability requirements are required for consideration of award. This is a minimum requirement for evaluation purposes.

Method of evaluation of price will be as follows: The average nightly lodging rate of one (1) single occupancy room and one (1) double occupancy rates will be calculated. For example, if an offeror submits one (1) single hotel/property with a nightly single occupancy room rate https://www.sam.gov/ https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup of $78.00/night and a nightly double occupancy room rate of $82.00, the evaluated price will be $80.00/night ($78.00 + $82.00 = $160.00, then $160.00 divided by two (2) =$80.00).

b) TECHNICAL ACCEPTABILITY. The following items will be rated as Acceptable (hotel property clearly meets the minimum requirements) or Unacceptable (hotel property does not clearly meet the minimum requirement):

a. Conformance to the Statement of Work

b. Fire Department Assessment: Electrical, exit lighting, exits, exterior inspection, fire alarm system, fire extinguishers, sprinkler system, fire prevention, fire doors, gas appliances. (This assessment completed at the discretion of the Contracting Officer)

c. Security Forces Force Protection / Threat Assessment: Local Police reports/Physical security of the facilities.

d. Public Health Assessment: Inspection of sanitation requirements, safe food handling procedures, pest control, laundry area and gym/pool sanitation. (This assessment completed at the discretion of the Contracting Officer)

e. Hotels will be expected to meet a minimum of Midscale quality. Economy style hotels will not meet technical requirements. Midscale hotels include, but not limited, to Best Western, Wingate by Wyndham, Baymont Inn & Suites, and

Homewood Suites. Economy hotels include, but not limited to, Days Inn, Super 8, Howard Johnson, and Travelodge. Technical acceptability will be based on compliance with the Solicitation and SOW.

f. Travel distance must not be more than 15 miles from 1400 32nd Avenue North, Fargo, ND 58102 (*subject to change at the discretion of the Contracting Officer).

**Technical Acceptability is approximately equal when compared to Price.

(x) Offerors are encouraged to include a completed copy of the provision 52.212-3, Offeror

Representations and Certifications-Commercial Products and Commercial Services with any submitted offer.

(xi) Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

(xii) Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive

Orders-Commercial Products and Commercial Services, applies to this acquisition.

(xiii) Interested parties must be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration. WAWF is the only authorized method of invoicing/payment. Attachment 1 (Terms & Conditions) and Attachment 2 (Statement of Work) is applicable to his acquisition. Interested Parties must also possess a current S.A.M. Registration to be considered “eligible” for contract award.

(xiv) Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

https://wawf.eb.mil/

(xv) Quotes are due no later than Monday, August 22nd, 2022 at 1500 HRS (3:00 pm) Central Standard

Time (CST), as it is the intent of the 119th WG to have awardees identified by September 1, 2022.

Quotes shall be submitted to Point of Contact listed in paragraph xvi below. Late quotes may be rejected at the Contracting Officer’s discretion.

Quotes must include the following:

1. Properly completed Quote Sheet(s) for each hotel/property being submitted for consideration.

(xvi) Point of contact for this acquisition is:

Brian Erdmann Contracting Officer 1400 32nd Ave. North Fargo, ND 58102-1051 Email: brian.erdmann@us.af.mil Fax: 701-451-2334

(xvii) THE FOLLOWING FAR CLAUSES AND PROVISIONS ARE APPLICABLE TO THIS ACQUISITION:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

(SEP 2007)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (JUN 2020) 52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements—Representation (JAN 2017) 52.204-7 System for Award Management (OCT 2018) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-17 Ownership or Control of Offeror (AUG 2020) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.204-20 Predecessor of Office (AUG 2020) FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-25 - Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (NOV 2015) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016) 52.212-1 Instructions to Offerors--Commercial Items (NOV 2021) mailto:brian.erdmann@us.af.mil

52.212-3 Offeror Representations and Certifications-Commercial Items (MAY 2022) 52.212-4 Contract Terms and Conditions--Commercial Items (NOV 2021) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial Items (JAN 2022) 52.219-1 Small Business Program Representations (SEPT 2021) 52.219-28 Post-Award Small Business Program Representation (SEP 2021) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2022) 52.222-21 Prohibition Of Segregated Facilities (APR 2015) 52.222-22 Previous Contracts and Compliance Reports (FEB 1999) 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (JUN 2020) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50 Combating Trafficking in Persons (NOV 2021) 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (JUN 2020) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33 Payment by Electronic Funds Transfer--System for Award Management (OCT 2018) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.252-5 Authorized Deviations in Provisions (NOV 2020) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(xii) THE FOLLOWING DFARS PROVISIONS AND CLAUSES MAY BE APPLICABLE TO THIS ACQUISITION:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEPT 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011) 252.204-7003 Control of Government Personnel Work Product (APR 1992) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016) 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (DEC 2019) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (DEC 2019) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation (MAY 2021) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2021) 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (SEP 2019) 252.223-7008 Prohibition of Hexavalent Chromium (JUN 2013) 252.225-7000 Buy American—Balance of Payments Program Certificate (NOV 2014) 252.225-7001 Buy American and Balance of Payments Program (JUN 2022) 252.225-7012 Preference for Certain Domestic Commodities (APR 2022) 252.225-7048 Export-Controlled Items (JUN 2013) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.232-7017 Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration (APR 2020) 252.243-7001 Pricing of Contract Modifications (DEC 1991) 252.244-7000 Subcontracts for Commercial Items (JAN 2021) 252.247-7023 Transportation of Supplies by Sea (FEB 2019)

(xiii) CLAUSES AND PROVISIONS INCORPORATED BY FULL TEXT

52.219-6 NOTICE OF SMALL BUSINESS SET-ASIDE (NOV 2020)

(a) Definition. Small business concern, as used in this clause—

(1) Means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) Applicability. This clause applies only to-

(1) Contracts that have been totally set aside for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in

8.405-5 and 16.505(b)(2)(i)(F).

(c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide

Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation

Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the

Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC**

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR

42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS

Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)