RFQ HE125423Q4999 Draft.docx

02 August 2023 From: Department of Defense Education Activity, Procurement Division, 4800 Mark Center Drive, Alexandria, VA 22350-1400

Subject: Request for Quote (RFQ) – HE125423Q4999 Self-inflatable Twin Size Mattress with Pillow.

1. Request for Quote (RFQ): The Department of Defense Education Activity (DoDEA) hereby issues this RFQ for the purpose of issuing a FFP contract for the purchase of Self-Inflatable Twin Size mattresses in accordance with (IAW) the the CLIN description below. The applicable NAICS Code is 337910.

2. RFQ Submission Due date/time: 07 August 2023 at 12:00 P.M. EST. Please send responses to Mr. Kevin Gomez at kevin.gomez@dodea.edu and Ms. Laura Holder at laura.holder@dodea.edu.

3. Type of Contract: A Firm-Fixed Price contract.

4. Anticipated Award Date: The anticipated award date for this contract is August 11, 2023.

5. Contract Line Item Number Schedule: The Contractor shall provide all products in accordance with the Specification Sheet (Attachment A) and the Contract Line Item Numbers (CLINs) below. Each CLIN must specify both a unit price and total price.

6. Inspection and Acceptance: Inspection and acceptance of the products shall be performed by a designated Government official. Government inspection and acceptance for all contractual items listed herein will be at destination.

7. System for Award Management: IAW FAR 4.1102(a), offerors are required to be registered in the System for Award Management (SAM) database at the time an offer or quotation is submitted.

8. Administrative Information:

(a) DoDEA Points of Contact:

Contracting Specialist:

Kevin Gomez DoDEA Europe South Telephone: 314-646-6616 kevin.gomez@dodea.edu

Place of performance/delivery:

Multiple Delivery locations (IAW) Shipping Location Details (Attachment A).

Technical specifications: The offeror shall provide the items that conforms to the exact specifications in the CLIN description (size, quantity, etc.), and Delivery Date.

Required Period of Performance/Delivery date: 09/04/2023 or better offer.

Special delivery requirements, base access instructions, or special instructions:

To be provided at the Award level.

PROVISIONS AND CLAUSES

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT

2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations.

(1) The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

Paragraph (b), entitled “Submission of Offers”:

(1) Administrative Cover Letter that includes the following:

· Complete Business Mailing Address

· Tax identification number (TIN)

· Unique Entity Identifier (UEI) Number (this is substituted by the UEI / Dun & Bradstreet Number (DUNS) – DUNS no longer used)

· Cage Code/NAICS Code

· Contact Name, Phone, Fax, and email address

All vendors must submit their quotes electronically via email to: kevin.gomez@dodea.edu and laura.holder@dodea.edu

(b) Factor 1: Technical Acceptability: Vendor shall submit a quote that addresses all proposed items that meet or exceed the minimum specifications set forth in the CLIN, Section 5 above for same or similar items that conforms to the government’s exact specifications (size, quantity, etc.) and meets the delivery date of 4 Sep 2023 or provide an alternate best delivery date (shipping timeline more important than price). In addition, Vendors shall fill out the FAR Clause 52.204-26 and submit the completed entry above with their quote and in Attachment A for the shipping amounts.

(c) Price Quote in the form of completed CLIN Schedule above.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Evaluation: Lowest Price Technically Acceptable, See FAR 52.212-2 Addendum for further instructions.

(b) Options. N/A

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

Basis of Award:

BASIS FOR CONTRACT AWARD: This acquisition will be conducted using Federal Acquisition Regulation (FAR) Parts 12 and 13 (to include 13.5). FAR Part 15 source selection procedures will NOT be used for this acquisition. The Government intends to award a single award Firm-Fixed Price (FFP), Purchase Order PO, resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation provides the lowest price while meeting all the technical requirements for acceptability of the solicitation. All items listed above will be awarded as “all or nothing”.

Lowest priced quotes that do not meet all requirements of the solicitation, including required Delivery Date or alternate, will be considered Technically Unacceptable and shall not be considered for award. The evaluation process shall proceed as follows:

Factor 1: Technical Acceptability

The government will evaluate the Offeror’s submission to provide the technical specifications for same or similar items that conforms to the government’s exact specifications (size, quantity, etc.) and meets the delivery date of 4 Sep 2023 or provide an alternate best delivery date (shipping timeline more important than price).

Technical Approach Ratings:

The Technical Approach Factor will be rated in accordance with the following Adjective Rating Method:

Acceptable Submission indicates the exact specifications for same or similar items and meets the government’s delivery date or provides an alternate date that does not closely aligns with the government’s delivery dates and risk of unsuccessful performance is no worse than moderate.

Unacceptable Submission does not meet the exact specifications for same or similar items and meets the government’s delivery date or provides an alternate date that closely aligns with the government’s delivery dates and/or risk of unsuccessful performance is unacceptable. Submission is un-awardable.

Vendors who receive an “Unacceptable” technical rating will not be considered further for award.

Factor 2: PRICE

This factor will not be assigned a rating. However, the Offeror’s price quote will be evaluated for reasonableness, and balancing of prices based upon the Offeror’s proposed pricing. The vendor is encouraged, but not mandatory, to provide a discount.

(End of Provision Addendum)