RFQ for ULTRA-LOW FREEZER.pdf

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 6 Original Date: 10/12/17 Revision 01 Date: 01/08/18

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 36C25720Q1029

Posted Date: 19 JULY 2020

Original Response Date: 24 JULY 2020

Product or Service Code: 6640

Set Aside (SDVOSB/VOSB): SDVOSB

NAICS Code: 333415

Contracting Office Address

Network Contracting Office 17, San Antonio, TX – Supply I

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 10-26- 2018. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1250 employees.

The STERILE RESEARCH SERVICE at the Olin E. Teague VA Medical Center is seeking to purchase Ultra-Low Freezers.

All questions related to this acquisition shall be submitted via email to jesus.casiano@va.gov.

All questions are to be received no later than 12:00PM CST 22 JULY 2020.

Quotes shall be submitted via email to jesus.casiano@va.gov. All quotes and additional required documentation are to be received no later than 10:00AM CST 24 JULY 2020.

For information regarding this solicitation please contact:

mailto:jesus.casiano@va.gov

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 2 of 6 Original Date: 10/12/17 Revision 01 Date: 01/08/18

Jesus Casiano Contract Specialist

(210) 694-6243 jesus.casiano@va.gov

All interested companies shall quotations for the following:

Schedule of Supplies

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

4.00 EA $0.00 $0.00

Stirling Ultracold Freezer Model SU780XLE Capacity

27.5 cu.ft. (780 Liters) Storage: 600 2" boxes in 8.5 sq.ft. footprint Temperature Range: -86?C to -20?C in 1o C increments Microprocessor Controller with touchscreen Graphical User Interface: 30 day Event & Temp Logs 2 shelves / lockable door / Padlock compatible / PIN-ready Quiet operation (<45dB(A) at 1 meter) EPA Energy Star certified Superior Energy Efficiency (<6.9 kWh/day) Compliant with any monitoring system that utilizes Dry Contacts and 4- 20mA (e.g. Smart-Vue) Warranty: 2-year parts/labor, 7-year parts Stirling engine Please see attached descriptive information for further details ***4ea SU- 018000 North American 120V 6ft electrical cord NEMA 5-15R included at no charge.

LOCAL STOCK NUMBER: SU780XLE

780-RKIT1 Skeleton Rack Solution Kit (includes racks and shelves only, no boxes or dividers): Layout 6 compartments/5 shelves, 600 - 2" box capacity, 30 side access racks total. Racks are 4 high X 5 deep (20 boxes each) 8.875"H X 26.75"d X 5.5" W

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 3 of 6 Original Date: 10/12/17 Revision 01 Date: 01/08/18

LOCAL STOCK NUMBER: 780-RKIT1

CO2FA-0P1000 CO2 Back-up System

LOCAL STOCK NUMBER: CO2FA-0P1000

GRAND

TOTAL

$0.00

Delivery shall be provided 30 days ARO FOB Destination. The contractor shall deliver line all line items to the following address:

Olin E. Teague VA Medical Center Attn: RESEARCH SERVICE 1901 Veteran Memorial Dr.

Temple, TX 76504-7451

Award shall be made to the offeror whose quotation is the lowest price technically acceptable.

The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability.

Price – This the total amount of the offeror’s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ).

Delivery – This is the offeror’s ability to deliver the equipment within 30 days ARO.

Technical acceptability – This is the offeror’s ability to provide equipment in accordance with the following salient characteristics:

STATEMENT OF WORK (SOW)

2. Contract Title. Ultra-Low Freezer for Research Service

1. Scope of Work: The Research Department located at the Central Texas Veterans Health Care System

(CTVHCS), Temple, Texas is requesting the purchase of four (4) ultra-low freezers with 3-year extended service contract. Ultra-low freezers are critical piece of equipment used by our basic and clinical researchers at CTVHCS research. We currently have four units that This equipment is required by all funded research programs at this location and used daily. It would not be possible for the

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 4 of 6 Original Date: 10/12/17 Revision 01 Date: 01/08/18 researchers to complete their studies without this piece of equipment. Our current dual compressor ultra-low freezers (-80 to -86 oC) are close to the end of their life-span (our experience has been 5-6 years). The major reason

2. Background: Ultra Low Temperature freezers are designed for storage of biological materials such virus, bacteria, eukaryotic cells, blood and cells. These freezers are commonly used in hospitals, research institutes, and biomedical engineering facilities. We are requesting upright models since these units can accommodate lab space limitations by fitting into slim spaces. We are seeking units that have low-noise technology, superior energy efficiency, LED display of temperature and alarm codes and a preventive maintenance plan.

3. Description of Equipment: This requested piece of equipment is required to have all of the following attributes and capabilities.

(1) Have a storage capacity between 27 – 30 cubic feet.

(2) Needs to use Stirling engine cooling technology. Does not use conventional AC compressors, oil or compressor valves to perform its cooling function.

(3) The unit should come standard with a universal power system allowing an input voltage range of 100 to 240 V at either 50 or 60 Hz.

(4) Maintains a cabinet temperature within +1 oC while in steady-state operation.

(5) The freezer should not require more than 0.3 kWh/day/ft3 of energy to operate at the lowest temperature.

(6) A set point that can be anywhere between -86 oC and -20 oC within +1 oC increments.

(7) Have energy efficient certification (Energy Star or equivalent).

(8) Have a noise level of <45 dB(A) at 1 meter.

(9) Uses an eco-friendly (non-toxic, zero-ozone depletion potential) hydrocarbon refrigerant.

(10) Has a graphical user interface with touchscreen controls.

(11) Has a lockable door with built-in ability to assign a PIN.

(12) Has cold and warm alarms that are adjustable

(13) Has a temperature log that covers last 30 days.

(14) Has connections for attaching to an external continuous temperature monitoring system.

(15) Has the option of a CO2 backup system.

(16) The option of Skeleton Racks to hold freezer boxes

SHIPPING: Shipping needs to be performed by personnel trained to safely transport sensitive equipment.

SERVICE and WARRANTY: The equipment needs to have a two-year onsite warranty for parts and labor and a 7-year warranty for the Stirling engine and thermosiphon parts. This includes unlimited repair inclusive of travel, parts and labor. This needs to include the internal computer and touch screen.

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 5 of 6 Original Date: 10/12/17 Revision 01 Date: 01/08/18

10. Risk Control: N/A

11. Place of Performance: CTVHCS, Research Service, Building 205, Temple Texas.

12. Period of Performance: Once the system is purchased and delivered, it will be installed on site by CTVHCS Bioengineering.

ADDITIONAL DESCRIPTION OF PRODUCT NEEDED:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

All questions related to this acquisition shall be submitted via email to jesus.casiano@va.gov.

All questions are to be received no later than 12:00PM CST 22 JULY 2020.

Quotes shall be submitted via email to jesus.casiano@va.gov. All quotes and additional required documentation are to be received no later than 10:00AM CST 24 JULY 2020.

For information regarding this solicitation please contact:

Jesus Casiano Contract Specialist

(210) 694-6243 http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 6 of 6 Original Date: 10/12/17 Revision 01 Date: 01/08/18 jesus.casiano@va.gov