RFQ for TRAY DESIGN EQUIPMENT-.docx

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Network Contracting Office 17, San Antonio, TX – Supply I Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 10-26-2018. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1250 employees.

The Nutrition and Food Services at the Audie L. Murphy VA Medical Center is seeking to purchase TRAY DESIGN.

All questions related to this acquisition shall be submitted via email to jesus.casiano@va.gov. All questions are to be received no later than 12:00PM CST 17 JULY 2020.

Quotes shall be submitted via email to jesus.casiano@va.gov. All quotes and additional required documentation are to be received no later than 12:00PM CST 21 JULY 2020.

For information regarding this solicitation please contact:

Jesus Casiano Contract Specialist

(210) 694-6243 jesus.casiano@va.gov

Schedule of Supplies

Refrigerator

Convected Air Dish Heater

Hot Food Counter

Work Shelf

Over Shelf

Air Curtain Refrigerator, Right Hinge Door

Air Curtain Refrigerator, Left Hinge Door

Tray Dispenser

Essence Entr?e Dome Storage Rack

8' Roller Conveyor, Dimensions: 8'L x 19 ?" W x 34" to 35"H

SP4560-Conveyor Over Shelf- Option 1

SP4560-Undershelf for RC8

Delivery shall be provided 30 days ARO FOB Destination. The contractor shall deliver line all line items to the following address:

Audie L. Murphy VA Medical Center Attn: Nutrition and Food Services 7400 Merton Minter Blvd.

San Antonio, TX 78229

Award shall be made to the offeror whose quotation is the lowest price technically acceptable. The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability.

Price – This the total amount of the offeror’s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ).

Delivery – This is the offeror’s ability to deliver the equipment within 30 days ARO.

Technical acceptability – This is the offeror’s ability to provide equipment in accordance with the following salient characteristics:

Statement of Work for trayline in Nutrition and Food Services Audie L. Murphy Veterans Medical Center

The Nutrition and Food Services (NFS) at Audie L. Murphy Medical Center is transitioning from a cook chill meal preparation and patient food services to a Cook and serve, room service meal services. The change requires us to construct a food service operation where meals will be ordered and prepared fresh in a quick serve style kitchen with a tray assembly line that is adjacent to the hot food line. Orders will print from the hostess to the main kitchen. Two tickets will print simultaneously one on the entrée cooking area and one in the tray assembly line. The tray assemblers will assemble the cold items, drinks, serving wares and supplements and then marry the tray with the same ticket as the hot food line completes the entrée orders.

The tray line we need will follow a pod type system in a limited space requirement. There will be peak periods of orders and times when the orders are much slower. We need to be able to flex our line and are looking for multiple pod lines that can shut down or all flow depending on the number of orders being received. Each line should include tray lowerators, refrigeration and freezers for cold items, tray slides with over shelves, space for dish lowerators and a starter stand to contain condiments, flatware and napkins. The parts and pieces must fit like a system and be efficient and compact.

The tray assembly area must also have space to park tray delivery carts that will loaded and sent to the units on a timed cycle.

Project Description: The NFS is transitioning from Cook/Chill nonselective menus to Veteran Centered Dining including a room service style meal service for acute care inpatients and the PTRP. Central to this type of service is a restaurant style kitchen with a hot/cold entrée cooks line and an adjacent tray assembly line. These two areas of assembly and food production will work in tandem to marry orders placed from the Veteran at the time of service and printed in the meal assembly area. The tray line will need to house cold items, beverages, daily standard items such as supplements, desserts, breads, condiments, flatware, dinner salads, breakfast breads, a small ticket printer, refrigerator and shelving for pass-through of entrée plates. The kitchen area is constricted to the hot food prep by the existing hood. The tray line should be modular and able to accommodate the concurrent operations of assembly of trays.

Background: Sixty Percent of all hospitals (private/public and government) nationwide are providing “Patient Centered Dining.” This style of service includes some type of room service meal delivery for inpatients and community dining without trays and in a homelike environment for long term care residents. On Medical Drive in San Antonio where Audie Murphy is located, 100% of the 4 other healthcare facilities and systems offer cook and servce room service meal delivery. Technology in tray delivery carts, patient ordering systems and food production has advanced well beyond the current STVHCS cook/chill equipment and system which is 19 years old. This system is well past it’s life cycle expectancy, requires much maintenance and is a non-select tray service which provides outdated services to our Veterans. The new system is part of the Secretary of the VA’s Modernization and initiative.

Specifications: Hot Food well with over shelves, Roller conveyors with double shelves on top and storage shelving on bottom, Air Curtain Refrigerators loaded front and back, condiment/starter racks. This is a system of equipment designed for the specific space that will be adjacent to the Cook production area. The items should fit into multiple pods in the space per the attached drawing. The “pods” should be able to flex with staffing requirements for the service peeks and down times. Attached design is concept design. Please feel free to submit vendor design.

Service:None required

Warranty: 1 year Parts and labor

Training: Vendor or Manufactures representative will provide end user staff training on use, maintenance or cleaning.

User and Service Manuals: The vendor shall provide a complete printed sets as well as electronic version of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts list for each bladder scan purchased for each medical center. These manuals will include all components and subassemblies, including those not manufactured by the vendor. Provide a manual or reference guide for how equipment should be cleaned and disinfected.

1. Information System Officer, Information Protection: The contractor will not have access to VA Desktop computers they will not have access to online resources belonging to the government.

1. Privacy Officer: The Contractor will not have access to protected Patient Health Information (PHI) nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.

1. Records Manager:

2. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

2. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

2. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

2. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

2. The Government Agency owns the rights to all data/records produced as part of this contract.

2. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

2. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

2. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

2. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

SITE VISIT: 07/15/2020 @ 10:30 AM

· Prepared to have Temperature taken (if temperature is high, access will be denied)

· Mask

· Valid ID

· Escorted to Kitchen area (don’t be late or access will be denied due to COVID)

· Social distancing

Trayline Listing BRAND NAME OR EQUAL

Series refrigerator 1 each required Categories: Full Solid Door, Pass-Thru Similar to SKU RS-1D-S1-EW-PT Secure Temp ™ 1.0 technology, Reach In, one section, self-contained refrigeration

21.5 cu. ft. capacity Full height solid hinged door Silver freeze (chrome-style) shelves Stainless steel exterior and interior Standard depth cabinet Touch Point ™ electronic temperature control backslash indicator LED lighting Expansion valve technology Santo prien door gaskets with two-year warranty Stainless Steel Breakers 1/3 HP, UL, cUL, UL EPH classified

Convected Air Dish Heater 2 each required

· 2 dispensing columns

· Durable and attractive stainless steel cabinet

· Fully insulated heater compartment

· Four swivel 5" casters, two with brakes, for ease of maneuverability and stability

· Convenient push/pull handle

· Corner bumpers

· Tight fitting lid design seals without gasket

· Eight foot long, three wire, grounded electrical supply cord and plug with strain relief

Hot Food Counter / 5 Well 74" Length

STANDARD FEATURES:

· 14 Gauge stainless steel counter top with diestamped well openings

· Stainless steel front and end panels

· Individual, thermostatically controlled 1000 watt hot food wells (bottom mounted)

· All hot food wells supplied with drains plumbed to a common bottom valve for easy access and cleaning

· 5” swivel heavy-duty non-marking casters with brakes

· Ten foot cord and plug assembly for left or right hand access

OPTIONS:

· 6" fold-down work-shelf

· 3-bar serving tray rail

· Sneeze guard

· Single-tier or double-tier over-shelf

· Heat lamp(s) for mounted under over-shelf

· Convenience outlet

· Heated understorage

Work Shelf & Over Shelf are options of Hot Food Counter, 5 Well 74” Length product.

Air Curtain Refrigerator -Right Hinged 2 each required

STANDARD FEATURES:

· Durable stainless steel exterior, interior and door

· Holds up to 10 standard 18" x 26" sheet pans

· Multi-directional air flow technology

· Pre-chill cycle extends cold food temperature performance

· Field reversible door accomodates equipment layout changes

· 2-position tray slides with flat and slanted operation positions

· Full 270o door swing with magnetic catch for open position

· Flush recessed side grip handles for easy positioning

· Easy to read exterior digital thermometer

· Automatic or manual defrost cycles

· Automatic condensate evaporator

· 5" Non-marking casters, four (4) swivel caster, 2 with brakes

· Removable panels for easy access cleaning and servicing

· Bottom mounted compressor for stability

· 10' cord and plug assembly

Air Curtain Refrigerator- Left Hinged

STANDARD FEATURES:

· Durable stainless-steel exterior, interior and door

· Holds up to 10 standard 18" x 26" sheet pans

· Multi-directional air flow technology

· Pre-chill cycle extends cold food temperature performance

· Field reversible door accomodates equipment layout changes

· 2-position tray slides with flat and slanted operation positions

· Full 270o door swing with magnetic catch for open position

· Flush recessed side grip handles for easy positioning

· Easy to read exterior digital thermometer

· Automatic or manual defrost cycles

· Automatic condensate evaporator

· 5" Non-marking casters, four (4) swivel caster, 2 with brakes

· Removable panels for easy access cleaning and servicing

· Bottom mounted compressor for stability

10' cord and plug assembly Entrée Dome Storage Rack 2 each required Standard features:

· Includes 1 frame (model# Y104S) and 4 wire rack shelves (model# J88ES).

· Capacity - 112 Radiance™ or Essence™ 9" entrée domes.

· Durable stainless steel frame construction.

· Lightweight construction for easy transport.

· Durable stainless steel wire rack shelves.

· Rolls quietly to reduce kitchen noise levels.

· Ergonomic design.

· Four 5" swivel casters, two with locking brakes.

· Designed for easy, efficient removal of domes during tray assembly.

· Welded-frame construction for strength and durability.

· Durable and easy to clean

Conveyor /See the drawings for dimensions.

4 each, 8’ required per drawing. This pricing is for a 10’ section.

when the efficiency of centralized assembly is required but a mechanical belt is not desired.The 2" diameter, ball-bearing mounted plastic rollers transport trays easily and quietly from station to station for quick, effortless meal assembly.

STANDARD FEATURES:

• All stainless steel frame and body construction

• Easily removable sectional roller assemblies

• 15" plastic rollers with a 2" diameter

• Equipment supplied is UL and NSF listed

ROLLER CONVEYOR SPECIFICATIONS:

BODY shall have an outer framework constructed of 14 gauge grade 18-8 stainless steel with long sides formed to provide a 1" square ledge turned down and in to form a support rail for roller sections. Support frame shall be stainless steel, welded, ground and polished. Cross rails shall be 1 5/8" diameter stainless steel tubing welded to 1 5/8" diameter tubular legs and secured to underbracing by 16 gauge stainless steel gussets.

ROLLER MECHANISM shall be constructed in sections 17" wide by 18" long by 2 1/2" deep. Each section is designed to be removable for easy cleaning in commercial dishwashers or standard sinks. Each section contains six, 15" long by 2" diameter plastic rollers mounted in plastic roller bearings secured to the support frame by 7/16" stainless steel hex rods.

Support frames shall be fabricated from 16 gauge grade 18-8 stainless steel.

Conveyor Over Shelf/ See drawing for dimensions of over-shelving 4 required per drawing.

2 tier flat over shelf approximate 96” x 15”, 16 ga.

On conveyor mounted brackets

Conveyor Under Shelf/ See drawing for dimensions of over-shelving each, 4 required per drawing.

18 Gage approximately 96 “ L for Roller Converyor

ADDITIONAL DESCRIPTION OF PRODUCT NEEDED:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

All questions related to this acquisition shall be submitted via email to jesus.casiano@va.gov. All questions are to be received no later than 12:00PM CST 17 JULY 2020.

Quotes shall be submitted via email to jesus.casiano@va.gov. All quotes and additional required documentation are to be received no later than 12:00PM CST 21 JULY 2020.

For information regarding this solicitation please contact:

Jesus Casiano Contract Specialist

(210) 694-6243 jesus.casiano@va.gov VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4 Original Date: 10/12/17 Revision 01 Date: 01/08/18