RFQ for Automated Liquid Handling System-.docx

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Network Contracting Office 17, San Antonio, TX – Supply I Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 10-26-2018. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, with a small business size standard of 1000 employees.

The RESEARCH SERVICE at the Olin E. Teague VA Medical Center is seeking to purchase Automated Liquid Handling System.

All interested companies shall quotations for the following:

Schedule of Supplies

epMotion 5075tc NGS

LOCAL STOCK NUMBER: 2231014019

8 ch. dispensing tool TM10 8 0.2 10 L

LOCAL STOCK NUMBER: 5280000304

epTIPS Motion 10 L Box Filter 960 pcs.

LOCAL STOCK NUMBER: 0030014391

Thermorack for PCR 384 plate

LOCAL STOCK NUMBER: 960002091

Dispensing Tool TM 1000 8 40 1000uL

LOCAL STOCK NUMBER: 960001061

epTIPS Motion 1000 l Box Filter 960 pcs

LOCAL STOCK NUMBER: 0030014499

Thermoadapter for DWP 96 1000 Each

LOCAL STOCK NUMBER: 960002391

Advantage OS - epMotion 5075 **

LOCAL STOCK NUMBER: 901513584

Application Implementation 3 ** epMotion

LOCAL STOCK NUMBER: 0082030162

epMotion Shipping

LOCAL STOCK NUMBER: 955989020

epMotion INSTALLATION

LOCAL STOCK NUMBER: 955989030

epMotion TRAINING **

LOCAL STOCK NUMBER: 955989040

Delivery shall be provided 30 days ARO FOB Destination. The contractor shall deliver line all line items to the following address:

Olin E. Teague VA Medical Center Attn: RESEARCH SERVICE 1901 Veteran Memorial Dr.

Temple, TX 76504-7451

Award shall be made to the offeror whose quotation is the lowest price technically acceptable. The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability.

Price – This the total amount of the offeror’s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ).

Delivery – This is the offeror’s ability to deliver the equipment within 30 days ARO.

Technical acceptability – This is the offeror’s ability to provide equipment in accordance with the following salient characteristics:

STATEMENT OF WORK (SOW)

A. GENERAL INFORMATION

1. Title of Project: Purchase of Automated Liquid Handling System

2. Scope of Work: The Research Department located at the Central Texas Veterans Health Care System (CTVHCS), 1901 S. 1st Street, Temple, Texas has requested to purchase an automated liquid handling system that has been optimized for use with the Illumina Nextera DNA Flex Library Prep Kit and other high-throughput protocols for whole genome sequencing and nucleic acid isolation.

Background: Infectious Disease Research group requires an automated liquid handling system for the implementation of high-throughput protocols for whole genome sequencing and other experiments. This is a critical piece of equipment that is required for completion of VA funded research projects at our facility. The instrument needs to be a contained automated liquid handling system that moves with precision and accuracy to reduce any potential cross contamination or setup errors. The instrument software must be user-friendly and easily adaptable to protocols unique to the research group.

DESCRIPTION of EQUIPMENT: This requested piece of equipment needs to have all of the following attributes and capabilities:

1) A worktable and unlimited park positions for programming flexibility

2) Completely contained outer housing to provide user and sample protection

3) CleanCap with UV light and HEPA filter for decontamination and clean air conditions: HEPA filter for clean air inside (Air flow with 70-80 m3/h and filter class E10) and UV lamp for decontamination of workspace (UV light with 39 μW/cm2 power and 254 nm (UV-C) main wavelength)

4) Optical confocal infrared sensor (US patent 6,819,437) to provide contact free detection of liquid levels, tools used, tips & tip-types, labware setup and quantities by means of measuring the light reflection of surfaces.

5) Liquid surface must be 90 ± 3o to the vertical plane of the optical sensor

6) Integrated ThermoMixer module that facilitates heating, cooling and mixing of samples in one location, combines high-speed 2-dimensional orbital mixing with heating and cooling technology and can be operated while simultaneously pipetting onto other stations.

7) Maximum payload of 1,000 grams

8) Mixing range of off, 300 - 2,000 rpm

9) Temperature range of -15°C below RT to 95°C

10) Heating rate of 5°C/min

11) Cooling rate of 3°C/min

12) Automatic exchange of pipette tools and gripper within program methods

13) Available Gripper tool to allow for moving labware to different deck positions or stacking of plates and tip boxes

14) MultiCon touch screen computer to be supplied with the instrument for controlling the software and system functions; can also be controlled with the included keyboard and mouse.

15) MultiCon with 5 USB and 2 Ethernet ports

16) CSV and XML file exchange via USB or LAN

17) Must include: calibrated pipetting/dispensing tools: 200 nL - 10 μL eight channel head, 1.0 - 50 μL in single and eight channel heads, 20 - 300 μL in single and eight channel heads, 40-1000ul eight channel head (Pipetting tools which can be autoclaved at 121°C)

18) Free jet dispensing to enable contact free dispensing of samples from the pipette tip into labware reducing the possibility of cross-contamination and contact dispensing for volumes below 1 μL maximizes pipetting accuracy for minute sample volumes and viscous liquids.

19) Parameters for pipetting/dispensing tool that can be adjusted directly within the program: Aspiration speed, Dispensing speed, Blow delay, Blow speed, Blow movement, Immersion depth Aspiration, Immersion depth Dispense, Initial stroke, Prewetting SHIPPING: Shipping needs to be performed by personnel trained to safely transport sensitive equipment.

Training: Purchase of the equipment needs to include installation, on-site customer training, and assay optimization.

SERVICE and WARRANTY: Purchase of the equipment needs to include installation, on-site customer training, and assay optimization.

ADDITIONAL DESCRIPTION OF PRODUCT NEEDED:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

All questions related to this acquisition shall be submitted via email to jesus.casiano@va.gov.

All questions are to be received no later than 10:00AM CST 15 JULY 2020.

For information regarding this solicitation please contact:

Jesus Casiano Contract Specialist

(210) 694-6243 jesus.casiano@va.gov VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4 Original Date: 10/12/17 Revision 01 Date: 01/08/18