RFQ FA301622U0096 LiDAR.pdf

502d Contracting Squadron Combined Synopsis/Solicitation

FA301622U0096 - RedTail LiDAR RTL-450 & Training 11 August 2022

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a 100% Small Business set-aside request for quotation for the commercial BRAND NAME (Attachment 3) purchase and delivery of one (1) RedTail LiDAR RTL-450 & Training package in support of Joint Base San Antonio (JBSA) Fort Sam Houston, TX (See attachment 1 for Purchase Descriptions). All responsible and capable small business sources are encouraged to participate.

2. Solicitation Number: FA301622U0096 is issued as a Request for Quote (RFQ).

3. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular

(FAC), No. 2022-07 Effective August 10, 2022.

4. NAICS: The North American Industrial Classification Systems (NAICS) Code for this requirement is

336411 - Aircraft Manufacturing with a Size Standard of 1,500 Employees.

5. Bid Schedule. The Government intends to award a firm-fixed price purchase order for this requirement. Contractors must complete the Bid Schedule and Contractor Information (Attachment 1) and include the unit, extended and total prices for each CLIN in the schedule. If a CLIN item is not separately priced (NSP), please annotate unit price as zero (0) and place "NSP" in the total price column.

Note: Quotes should include the quoter's best pricing, inclusive of all discounts, as there may not be another opportunity to offer further discounts.

6. Date and place of delivery and acceptance and FOB point:

a. FOB: Destination

b. Inspection & Acceptance: By the Government

c. Place of Delivery: 2080 Wilson Way, Building 247 / Room 134, JBSA-Fort Sam Houston TX 78234

d. Delivery: See Attachment 1 - Bid Schedule and Contractor Information

e. Special Delivery Instructions: Please deliver during regular business hours between 7:30 am through 3:30 pm CST. No weekend or holiday delivery will be accepted. The product must be physically received at the delivery destination.

7. Notice to the Quoters. In the event issues pertaining to this RFQ package cannot be resolved to the satisfaction of the Contracting Officer (CO), the CO reserves the right to withdraw or cancel this RFQ requirement at no additional cost to the Government. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the quoter for any costs.

To assure the timely and equitable evaluation of quotations, all quoters must follow the instructions contained herein. Documents submitted in response to this RFQ must be fully responsive to and consistent with the requirements of this solicitation, the BRAND NAME products required, and Government standards & regulations pertaining to this acquisition.

8. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition, in addition to the following Addenda:

Addendum, FAR 52.212-1, Instructions to Offerors - Commercial Items, is hereby tailored as follows:

b. Submission of Quotations. This RFQ includes fillable provisions (See Clauses and Provisions

RFQ FA301622U0096 - Attachment 2) requiring contractor completion and submission with your quote.

c. Period for acceptance of quotations. The quoter agrees to hold the quoted prices through 30 September 2022.

1. Quoters shall provide one (1) electronic quote consisting of:

a. Bid Schedule and Contractor Information (Attachment 1);

b. Quoted Products Literature (Datasheet);

c. Authorized RedTail LiDAR Re-Seller Letter, as applicable; and

d. Completed Clauses and Provisions Document (Attachment 2).

2. It is the quoter's responsibility to check SAM.gov for amendments issued against this RFQ and respond accordingly.

3. Quoters are strongly advised to submit their quotes well in advance of the closing date and time to mitigate the risk of technical difficulty and ensure that the complete quote is timely received.

Late submissions, modifications, revisions, and withdrawals of quoters will be handled in accordance with FAR 52.212-1(f). Hard copies of the quote are not required and will not be accepted.

4. Note: For COVID-19 Joint Base San Antonio Guidance Updates. Go to JBSA https://www.jbsa.mil/coronavirus/ (JBSA Commander Guidance Memorandums Section).

5. All items are for U.S. Government use and shall be marked accordingly IAW DFARS 252.211- 7003.

(End of Addendum)

9. The provision at FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition, i in addition to the following Addenda:

Addendum, FAR 52.212-2, Evaluation - Commercial Items, is hereby tailored as follows:

a) The Government will award a firm-fixed price (FFP) Purchase Order resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Best Value will be based on a Lowest Price Technically Acceptable (LPTA) approach. For this RFQ, best value means a single award shall be made to the responsible contractor whose products are technically acceptable, quotes the lowest total price, and has an acceptable delivery date. The following three (3) factors shall be used to evaluate quotations:

I. Technical capability of the items quoted to meet the Government’s requirement (Submit one copy).

This is a Brand Name requirement. No additional “credit” can be given for exceeding established standards. No reconditioned or used parts are acceptable. Vendors are highly encouraged to submit commercial product literature, which represents the specifications of quoted items.

The Government technical evaluation team shall evaluate the technical quotations on a pass/fail basis, based upon meeting the salient performance characteristics of the above items - in comparison to the Government's proposed model/solution, assigning ratings of Acceptable or Unacceptable.

Rating Description Acceptable Quotation clearly meets the requirements of the solicitation.

Unacceptable Quotation does not clearly meet the requirements of the solicitation.

II. Delivery - Quoters shall fill out the Delivery Schedule under the Bid Schedule and Vendor

Information (Attachment No. 1) or provide a statement confirming the delivery schedule on company letterhead. The technical response shall confirm the contractor’s delivery of products are within the timeframe specified in this RFQ. The Government requires FOB Destination with a delivery no later than 90 calendar days after receipt of order (ARO).

Rating Description Acceptable Delivery meets the requirements of this factor Unacceptable Delivery does not meet the requirements of this factor

III. Price (Submit one copy of Attachment 1).

All unit and extended prices provided shall be rounded to the nearest dollar. Extended prices must be divisible by the number of units proposed.

Failure by the quoter to provide product specifications may result in not being considered for award by the Government. Only those quotations determined to be technically acceptable will be evaluated on price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award. Only those quotes determined to be technically acceptable, either initially or as a result of interchanges, will be considered for award. However, Quoters are reminded that the Government reserves the right to award this effort based on the initial quote, as received, without interchanges.

The Government intends to make one (1) award based on the initial quote submissions without conducting interchanges. Therefore, each quote should contain the Quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the quote and may or may not be documented in real time. Interchanges, if necessary, will be conducted using Interchange Notices (IN). Quoter responses to INs will be considered in making the order selection decision. Interchanges may be conducted with one, some or all quoters as the Government is not required to conduct interchanges with any or all contractors responding to this solicitation.

(End of Addendum)

10. The provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, Alternate I, applies to this acquisition. See Attachment 1 and 2.

11. The provisions in FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.

12. In addition to the applicable clauses in FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applicable clauses and provisions are identified in Attachment 2 “Clauses and Provisions RFQ FA301622U0096”.

13. There are NO contract financing arrangements requirements for this acquisition. Require RedTail

LiDAR RTL-450 will include standard product warranty.

14. The Defense Priorities and Allocations System (DPAS) and assigned rating, are not applicable to this acquisition.

15. Quotes Due. Vendor quoted documents in response to this RFQ shall be provided via email to the POCs listed below NLT 14:00 AM (CDT), 24 August 2022.

Contract Specialist: José A. Olmo-Rivera, jose.olmo_rivera@us.af.mil Contracting Officer: Charles D. Rhea, charles.rhea.1@us.af.mil

Note: POCs are currently teleworking until further notice and best way to contact them is via email.

16. Solicitation Questions. Vendor questions in relation to this RFQ shall be provided via email to the POCs listed above NLT 14:00 AM (CDT), 17 August 2022.

Attachments:

1. Bid Schedule and Vendor Information RFQ FA301622U0096 LiDAR

2. Clauses and Provisions RFQ FA301622U0096 LiDAR

3. SSJ RedTail LiDAR, Redacted

(End of Solicitation)