RFQ.pdf

This is a Request for Quotation (RFQ) for a commercial item(s) prepared in accordance with the information in FAR Part 13

SALES TAX EXEMPTION

The contractor is hereby advised that the United States Government and Agencies thereof are exempt from State and Local Government tax by virtue of Article 6 of the United States Constitution. No exemption certificate is required.

Solicitation # N6426722Q5080

1. INTRODUCTION

Commander Naval Regional Maintenance Center (CNRMC) is purchasing IT supplies to sustain operations.

2. BACKGROUND

These items will allow CNRMC IT Department to support all customers.

3. REQUIREMENTS

QTY 8-SMK-Link VP4350 Global Presenter 100 part # SKKVP4350 QTY 10-Computer Speakers part # 7045-01-490-7254 QTY 40-JABRA EVOLVE 30 II HS3.5MM part # 14401-21 QTY 10-LG 35” VA HDR QHD UltraWide Curved Monitor, Black part #35BN75C-B QTY 40-LOGITECH C920E - WEB CAMERA part # K72356US

This procurement is brand name or equal, any Offeror that recommends an item that is other than the listed CLIN/ part number, is required to provide specification that clearly demonstrates equivalency to the CLIN listed. Omission or lack of information will be deemed as unacceptable and not considered for award.

A. SHIPPING ADDRESS

DODAAC: N00024

9170 Second St STE 45 Norfolk VA 23511

B. INSPECTION AND ACCEPTANCE

TBD

C. TECHNICAL POINT OF CONTACT

TBD

CLAUSES

52.204-13 System for Award Management Maintenance OCT 2018

52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C)

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-21 Basic Safeguarding of Covered Contractor Information Systems JUN 2016

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders--Commercial Items (SEP 2021)

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.204-7000 Disclosure Of Information OCT 2016

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.225-7048 Export-Controlled Items JUN 2013

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.246-7008 Sources of Electronic Parts MAY 2018

252.247-7023 Transportation of Supplies by Sea FEB 2019

252.225-7001 Basic BUY AMERICAN AND BALANCE OF PAYMENTS PROGRAM--BASIC (DEC 2017)

252.225-7048 EXPORT-CONTROLLED ITEMS (JUN 2013)

Instructions to Offeror:

This is an all-or-none requirement and partial quotes will be deemed unresponsive and will not be evaluated. The Government will award on a single purchase order to the responsible Offeror whose offer conforms to the requirements as stated in the solicitation and is most advantageous to the Government based on the criteria listed in section L and section M of the solicitation.

Offerors must be registered in SAM at the time of submission and all responsible sources may submit a quote which, if timely, may be considered by the Agency. Quotes are due no later than the response time and date in the posting.

It is the responsibility of the Offeror to review the posting for any changes or amendments that may occur concerning this solicitation. It is the responsibility of the Offeror to ensure all quotes and/ or questions are submitted in a timely manner by the specified time and date. All questions are to be submitted no later than 3 days from the release of the solicitation and responses will be posted via an amendment.

Offeror’s quote may be deemed as non-responsive if all required information is not provided in accordance to the solicitation / amendment(s) or the Offeror’s quote does not meet the minimum requirements. The quote shall contain the following information:

1. CAGE Code

2. Delivery Date/Lead Time

3. Pricing for all CLIN(S)

4. Information on the items/products being quoted (Part Numbers, SKU’s, etc…if applicable/available)

5. Quotes shall be valid for a minimum of 60 days from the closed of the solicitation period.

Other Information:

1. Acceptance: By submitting a quote, all terms and conditions set forth herein are accepted. Any alternative terms and conditions presented by the Offeror shall not be considered. The terms and conditions set forth within the solicitation shall take precedence, therefore, any alternative terms and conditions shall be nulled and voided upon submission of the Offeror’s quote;

2. Item Unique Identification (IUID): In accordance with DFARS 211.274-2, each item that has a unit cost of $5,000 or more shall have an IUID Tag. See DFAR 252.211-7003. If a separate CLIN for IUID is not identified in Section B, the IUID costs shall be inclusive in the total price. Note, IUID is not applicable to software procurements;

3. Commercial-Off-The-Shelf (COTS): COTS items have been sold and are available to the general public, commercial marketplace, and sold to the Government without any modifications. Equipment must be new from the Original Equipment Manufacturer (OEM) – Secondary Market, used, or Grey Market items shall not be accepted. All of the standard commercial warranties shall be valid upon receipt;

Gray Market Items

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM equipment and/or services contracts for maintenance (i.e. replacement parts). No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed supplies, equipment and/or services contracts for maintenance of equipment (i.e.

replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the Government reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the Government’s election, allowing the Contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to the Government facility upon discovery of such items.

4. Federal Supply Schedule: If CLIN is available through a Federal Supply Schedule (GSA/NASA SEWP, etc…) identify the associated contract number on the quote/submission;

5. Response: Quotes shall be submitted no later than the date and time specified in the posting to Point of Contact identified in the Posting;

6. CLIN: If there is no separate shipping CLIN, any associated shipping costs shall be inclusive within the total price.

(End of Text)

Basis for Award

The Method of Award is Lowest Price Technically Acceptable (LPTA). Award will be made only when the Offeror’s quote fully complies with the terms and conditions of the Solicitation and the Contracting Officer determines the price offered is fair and reasonable which will be based upon price analysis. All units of all items will be awarded to one offeror. Offers, therefore, must be on the basis of furnishing all units of all items to the specification(s) detailed in this solicitation.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense

Federal Acquisition Regulation Supplement (DFARS)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable; submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report (Combo) – Destination/Destination (D/D)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item-financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Contract Number TBD Delivery/Task Order Number N/A CAGE Code TBD Pay Official DoDAAC N0024B Issue By DoDAAC N64267 Admin DoDAAC N64267 Inspect By DoDAAC N/A Ship To Code N00024 Ship From Code N/A Mark For Code N/A Service Approver N/A Service Acceptor (DoDAAC) N/A Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. - CRNA_1072_W.H.OP@navy.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

- WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional

Email Notifications” field of WAWF once a document is submitted in the system. CRNA_1072_W.H.OP@navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)