RFQ.docx

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) The solicitation number 36C26224Q0851 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract.

(iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2024-03, March 23, 2024.

(iv) This solicitation intends to award a contract through full and open competition to a business associated with NAICS[footnoteRef:1] Code 325413 with a size standard of 1,250 employees. [1: North American Industrial Classification System]

(v) See Attachment A for a list of line-item numbers, items, quantities and units of measure.

(vi) The Department of Veterans Affairs (VA) seeks to make a procurement for Immunology Reagents which will be ordered on a ‘need to’ basis. See SOW for a listing of brand name salient characteristics and other requirements.

Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The technical specifications for this requirement are listed for Brand Name or Equal per FAR 52.211-6.

The information identified provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the brand name or equal to supplies being requested.

(vii) Delivery Requirements:

Place of Delivery:

VA Greater Los Angeles Healthcare System West LA Campus (VAGLAHS) 11301 Wilshire Blvd Los Angeles, CA 90073

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Period of Performance/Delivery Timeframe:

Projected period of performance will start: 03/27/2024 – 03/26/2025.

Additional Delivery Requirements Orders shall be made on an as needed basis throughout the period of performance not to exceed stated totals within the schedule without a supplemental agreement between the Contractor and Contracting Officer in accordance with 52.212-4(c) and 52.217-6. All shipping shall be inclusive of prices within the schedule and FOB Destination.

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial Items, applies to this solicitation.

Addendum:

1. GENERAL INSTRUCTIONS FOR PROPOSAL SUBMISSIONS

a. Period of Acceptance of Offers. The Offeror agrees to hold prices in its offer firm for a period of one-hundred-twenty (120) calendar days from the date specified for the receipt of offers.

b. Submitting your proposal: Proposals are due on, March 25, 2024, at 9:00 AM Pacific Standard Time (PST) Submit your company’s proposal by responding to this RFQ via email to Carlos Magana at Carlos.Magana@va.gov using subject “Solicitation 36C26224Q0851”. All proposals/attachments in response to this RFQ shall be in Adobe Acrobat, Microsoft Office Word and Excel Formats. It is the offeror’s responsibility to confirm that all required documents are included and received by the solicitation due date. Late offer will not be accepted.

c. Inquiry or questions: All questions must be submitted and received by 4:00 PM PST on, March 21, 2024, via email. Submit questions to Carlos Magana @ Carlos.Magana@va.gov using the Solicitation 36C26224Q0851 as subject title. Telephone inquiries will not be accepted. An amendment will be posted to answer questions. It is a vendor’s responsibility to review all amendments.

Offerors shall submit the following via email:

1. Pricing Please submit a completed Attachment A – Schedule of Pricing. Offerors shall fill out all unlocked fill-ins/tabs of Attachment A conforming to requirements stated by the salient characteristics provided in SOW – Statement of Work and the instructions below.

a. Tab “SCHEDULE OF PRICING”:

i. This tab provides a summary overview of total pricing.

1. Price related information is not to be entered in this tab. Total costs will automatically populate into Column L.

ii. If providing an equivalent product, offerors shall additionally complete Columns F– I.

2. Minimum Requirements Statement of Work. We recommend that the entire solicitation and statement of work be read completely prior to filling out the solicitation.

a. Minimum Requirements –Statement of Work

i. Offeror shall either provide information regarding how their product meets the minimum requirements in each section or alternatively may state where in the offeror’s overall submission that information can be found (page).

3. Product Information

a. Please provide informational brochures for all offered instruments/scanners. (No more than 10 pages in PDF, MS WORD, or MS PPT format)

b. Please provide detailed description of what is included in the manufacturer’s warranty.

c. If applicable, please provide dealer authorization letter, which must reference the items.

(ix) 52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Technical Capability. Quotes shall be evaluated on their capability to meet the minimum technical requirements as listed in this solicitation/ attachments. If providing an alternative items, Contractors are HIGHLY RECOMMENDED to provide a detailed description of the quoted alternative. The Technical Evaluation team will review all quotes to determine if the minimum technical requirements are met.

Factor 2—Price. The prices stated in Attachment A, Test Schedules, and Volumes, are to be inclusive of all required supplies and/or services for the period of performance (POP) stated within the Solicitation for an awarded. Additional costs and fees requested after submittal of the quotation shall not be honored and the Contractor’s original submittal may be considered incomplete and nonresponsive, thereby, no longer considered for award.

Factor 3 – SOW. Product must meet minimum salient characteristics outlined in the SOW section. Vendors who are submitting equal to products must provide the documentation, brochures, and or data that clearly states the product is equal. Please reference FAR 52.211-6 for further information.

Technical acceptability shall be established by review of each submitted quote, attachments, and/or information by the designated technical evaluator/s and verification that meet all the salient characteristics included in the SOW for this solicitation. No other rating or quantitative value other than acceptable or unacceptable will be assigned.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified with a minimum of at least sixty days, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

(xiii) The following clauses also apply:

52.211-6 - Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause) 52.217-6 - Option for Increased Quantity (Mar 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 10 Days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of clause) 52.217-8 Option to Extend Services. (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause) 852.212-72 - Gray Market Items and Counterfeit Items (Mar 2020)

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(End of clause) 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp

(End of Clause) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp

(End of Provision)

See attached document: Attachment A.

See attached document: Attachment SOW.