RFQ-CSU-21-014-RDJ PM services-anesthesia equipment.pdf

RFQ-CSU-21-014-RDJ

The Billings Area – Crow Service Unit, Indian Health Service (IHS) is requesting quotes in response to RFQ-CSU-21-014-RDJ for Bi-Annual Preventive Maintenance (PM) services for the Crow Service Unit, Crow/Northern Cheyenne Hospital, Crow Agency, Montana, 59022. The CSU/IHS will be awarding a fixed price contract to the successful offeror for the services as provided in the scope of work.

This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.2, Simplified Acquisition Procedures; FAR 37.101, Service contract. The solicitation is full and open competition.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05. The associated North American Industry Classification System code is 811219 and the small business size standard is $22.0 million.

Potential offerors may submit an offer by including a rate for the base year and each option year.

PRICE SCHEDULE – BI-ANNUAL PREVENTIVE MAINTENANCE SERVICES, CROW

SERVICE UNIT. Proposals must be inclusive of transportation, meals, insurance, per diem and lodging.

Base Year:

Equipment Service Serial Number Service 1 Service 2 Total

Patient Data Module

AssurePoint Standard

SA318250014SA $ $ $

Patient Data Module

AssurePoint Standard

SA317410003SA $ $ $

Aisys CS2 AssurePoint Standard

APWX01402 $ $ $

Aisys CS2 AssurePoint Standard

APWW01645 $ $ $

CARESCAPE

Respiratory Modules

AssurePoint Standard

SGV17170098HA $ $ $

CARESCAPE

Respiratory Modules

AssurePoint Standard

SGV18040019HA $ $ $

CARESCAPE

B850

AssurePoint Standard

SPM18250035SA $ $ $

CARESCAPE

B850

AssurePoint Standard

SPM17420012SA $ $ $

TOTAL BASE

YEAR

Option Year One:

Equipment Service Serial Number Service 1 Service 2 Total

Patient Data Module

AssurePoint Standard

SA318250014SA $ $ $

Patient Data Module

AssurePoint Standard

SA317410003SA $ $ $

Aisys CS2 AssurePoint Standard

APWX01402 $ $ $

Aisys CS2 AssurePoint Standard

APWW01645 $ $ $

CARESCAPE

Respiratory Modules

AssurePoint Standard

SGV17170098HA $ $ $

CARESCAPE

Respiratory Modules

AssurePoint Standard

SGV18040019HA $ $ $

CARESCAPE

B850

AssurePoint Standard

SPM18250035SA $ $ $

CARESCAPE

B850

AssurePoint Standard

SPM17420012SA $ $ $

TOTAL OPTION

YEAR ONE

Option Year Two:

Patient Data Module

AssurePoint Standard

SA318250014SA $ $ $

Patient Data Module

AssurePoint Standard

SA317410003SA $ $ $

Aisys CS2 AssurePoint Standard

APWX01402 $ $ $

Aisys CS2 AssurePoint Standard

APWW01645 $ $ $

CARESCAPE

Respiratory Modules

AssurePoint Standard

SGV17170098HA $ $ $

CARESCAPE

Respiratory Modules

AssurePoint Standard

SGV18040019HA $ $ $

CARESCAPE

B850

AssurePoint Standard

SPM18250035SA $ $ $

CARESCAPE

B850

AssurePoint Standard

SPM17420012SA $ $ $

TOTAL OPTION

YEAR TWO

Option Year Three:

Patient Data Module

AssurePoint Standard

SA318250014SA $ $ $

Patient Data Module

AssurePoint Standard

SA317410003SA $ $ $

Aisys CS2 AssurePoint

APWX01402 $ $ $

Aisys CS2 AssurePoint

APWW01645 $ $ $

CARESCAPE

Respiratory Modules

AssurePoint Standard

SGV17170098HA $ $ $

CARESCAPE

Respiratory Modules

AssurePoint Standard

SGV18040019HA $ $ $

CARESCAPE

B850

AssurePoint Standard

SPM18250035SA $ $ $

CARESCAPE

B850

AssurePoint Standard

SPM17420012SA $ $ $

TOTAL OPTION

YEAR THREE

Option Year Four:

Patient Data Module

AssurePoint Standard

SA318250014SA $ $ $

Patient Data Module

AssurePoint Standard

SA317410003SA $ $ $

Aisys CS2 AssurePoint Standard

APWX01402 $ $ $

Aisys CS2 AssurePoint Standard

APWW01645 $ $ $

CARESCAPE

Respiratory Modules

AssurePoint Standard

SGV17170098HA $ $ $

CARESCAPE

Respiratory Modules

AssurePoint Standard

SGV18040019HA $ $ $

CARESCAPE

B850

AssurePoint

SPM18250035SA $ $ $

CARESCAPE

B850

AssurePoint Standard

SPM17420012SA $ $ $

TOTAL OPTION

YEAR FOUR

PERIOD OF PERFORMANCE: (estimated start date, will be completed at time of award).

Two Preventive Maintenance services per year, usually in January and July of each year.

Base Year September 01, 2021 – August 30, 2022

Option Year One completed at award

Option Year Two completed at award

Option Year Three completed at award

Option Year Four completed at award

Option years may be exercised at the Governments Convenience per, 52.217-9, Option to Extend the Term of the Contract (Mar 2000)

BACKGROUND/PURPOSE:

The Crow Service Unit (CSU) is requesting a base plus four option year service contract that includes all manufacturer recommended preventative maintenance checks, inspections, and calibrations, as well as required periodic maintenance parts and supplies such as filters and oxygen sensors, for the two (2) anesthesia units currently in service.

Service is to be performed on site by a GE factory trained/certified technician with the anesthesia units remaining in the surgical suites; provide certification of training with submittal.

Anesthesia PM services ensure the anesthesia machine is working properly for patient safety.

This encompasses the monitors, modules, cables, digital vaporizers, as well as the actual anesthesia machine. This will require the servicing technician to don appropriate PPE attire for entry to the surgical suites, such as KLEENGUARD coveralls, disposable shoe covers and a head cover. PPE will be provided by the Crow Service Unit.

Service reports including any and all maintenance data, calibration data and parts/supplies used will be provided to the CSU Anesthesia Supervisor and the Biomedical Equipment Support specialist within 5 business days of the service visit.

POTENTIAL ADDITIONAL WORK ITEMS:

This request is for Preventive Maintenance. However, repair problems may be discovered. Any repairs must be completed by a technician that is currently a GE certified technician for the anesthesia machines and monitors. They must be able to repair the machines, upload all new updates to the software, and replace faulty parts with OEM parts to maintain the warranty. Any repair work will be reviewed and approved by the Project Manager. Any changes to the contract will be issued by the Contracting Officer in the form of a modification to the contract. The Contracting Officer is the only person who can make any change to the contract.

WORK SCHEDULE:

PM will be performed during normal hospital operating hours of 08:00 AM to 4:30 PM, MST, Monday through Friday, not to include recognized Federal holidays. Service technician will schedule date for PM/service visit at least 7 business days prior to proposed date of service to avoid conflict with scheduled patient surgeries.

STATEMENT OF WORK

Statement of Work (SOW) for the manufacturer recommended bi-annual preventative maintenance (PM) required for two (2) GE Aisys CS-2 surgical anesthesia units located at the Crow / Northern Cheyenne Indian Health Service Hospital. The GE anesthesia machines consist of the following components:

GE Carescape Patient Data Module (PDM), GE Carescape B850 patient monitor, GE Aisys anesthesia machine, and

E-Scaio-00 Respiration module.

Anesthesia unit #1 serial number is APWX01402.

Anesthesia unit # 2 serial number is APWW01645.

CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR shall be responsible for:

(1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes;

(2) Interpreting the Statement of Work;

(3) Technical evaluation as required;

(4) Technical inspections and acceptance; and

(5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

The primary agent/official responsible for monitoring this procurement in a project officer capacity and who will be verifying that all services have been received and delivered will be Brian Malloy, Crow/Northern Cheyenne Hospital.

INVOICE SUBMISSION AND PAYMENT:

The Contractor shall submit its invoice to the Crow Service Unit, attn. Lori Oldbear Lori.Oldbear@ihs.gov. Contractor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number;

(3) DO/TO/PO/Contract Number and CLIN;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database.

Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

mailto:Lori.Oldbear@ihs.gov

PROVISIONS AND CLAUSES:

The following FAR provisions and clauses apply to this acquisition. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.212-4 Contract Term and Conditions-Commercial Items. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items

FAR

Clause No. Title Date

52.204-7 System for Award Management Oct 2018

52.204-13 System for Award Management Maintenance Oct 2018

52.204-16 Commercial and Government Entity Code Reporting Aug 2020

52.204-17 Ownership or Control of Offeror Aug 2020

52.204-18 Commercial and Government Entity Code Maintenance Aug 2020

52.204-19 Incorporation by Reference of Representations Dec 2014 and Certifications

52.213-4 Terms and Conditions-Simplified Acquisitions Feb 2021

(other than Commercial Items)

52.222-50 Combating Trafficking in Persons Oct 2020

52.222-51 Exemption from Application of the Service Contract Labor May 2014

Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements

52.223-6 Drug-Free Workplace May 2001

52.225-25 Prohibition on Contracting with Entities Engaging in Jun 2020

Certain Activities or Transactions Relating to Iran-Representation and Certifications

52.232-18 Availability of Funds Apr 1984

52.232-25 Prompt Payment Jan 2017

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

52.233-1 Disputes May 2014

52.237-2 Protection of Government Buildings, Equipment, Apr 1984 and Vegetation

52.237-3 Continuity of Services Jan 1991

52.242-15 Stop-Work Order Aug 1989

52.242-17 Government Delay of Work Apr 1984

52.245-1 Government Property Jan 2017

52.245-9 Use and Charges Apr 2012

52.249-4 Termination for Convenience of Government Apr 1984

(Services)(Short Form)

52.217-8, Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9, Option to Extend Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION

REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

HHSAR

Clause No. Title Date

352.215-70 Late Proposals and Revisions DEC 2015

352.222-70 Contractor Cooperation in Equal Employment DEC 2015

Opportunity Investigations

352.223-70 Safety and Health DEC 2015

352.237-75 Key Personnel Dec 2015

352.239-74 Electronic Information and Technology DEC 2015

Accessibility

E.2 BASIS FOR AWARD:

Selection of the successful offeror will be made to the offeror whose proposal provides the combination of features that offers the best overall value to the Government. The quotations will be evaluated and a contract awarded Lowest Price Technically Acceptable.

Contractors MUST be GE certified technicians and copies of certifications included with the offers.

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense’s Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

All responsible offerors may submit a proposal, which shall be considered by the Agency by July 09, 2021, 4:00pm MST. Offers shall be submitted via email to:

Ron Juneau, Contract Specialist Ron.Juneau@ihs.gov http://www.sam.gov/ mailto:Ron.Juneau@ihs.gov

CROW SERVICE UNIT

CROW NORTHERN CHEYENNE HOSPITAL

CROW AGENCY, MONTANA

Designates location of service unit.

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES