RFQ Combo Synopsis-Solicitation_T53 Flight Sim Maintenance.pdf

General Information Document Type: Request for Quote Classification Code: J069 NAICS Code: 611512

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quote is being requested and a written solicitation will not be issued. Please be advised that this Request for Quote (RFQ) in no manner obligated the Government to award a contract as a result from the issuance of the

RFQ.

This solicitation is being issued as RFQ FA700024Q0042

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-04, dated 1 April 2024.

This effort is being procured as Full and Open Competition. The NAICS code is 611512 and the size standard is $34 Million. A single firm-fixed priced contract award will be made as a result of the solicitation.

*** The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. ***

The Government bears no legal liability for the costs associated with preparing a quote.

Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The quotes will be evaluated IAW FAR 52.212-2, found herein.

DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase of an annual maintenance contract for a T-53 flight simulator IAW the Statement of Work (SOW) Attachment 1.

Prospective contractor’s quote shall utilize the contract line item number (CLIN) structure below:

Delivery:

Delivery must be F.O.B. Destination to United States Air Force Academy, CO 80840.

Required Delivery Date:

Period of Performance; Base period: 12 months ARO, plus four option periods.

Inspection and Acceptance:

The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the warranty.

SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote." All instances of the word "offeror" should be understood as "quoter." All instances of the word "award" should be understood as "purchase order."

Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023), and the addenda listed below apply to this acquisition.

CLIN Product QUANTITY UNIT

0001 T-53 FLIGHT SIMULATOR STANDARD

EXTENDED PLAN POP 12 months ARO, 2024-

1 Each

1001 T-53 FLIGHT SIMULATOR STANDARD

EXTENDED PLAN POP 12 months ARO, 2025-

1 Each

2001 T-53 FLIGHT SIMULATOR STANDARD

EXTENDED PLAN POP 12 months ARO, 2026-

1 Each

3001 T-53 FLIGHT SIMULATOR STANDARD

EXTENDED PLAN POP 12 months ARO, 2027-

1 Each

4001 T-53 FLIGHT SIMULATOR STANDARD

EXTENDED PLAN POP 12 months ARO, 2028-

1 Each

Addenda to FAR 52.212-1

Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to Dawson Hopkinson, dawson.hopkinson@us.af.mil, and Mr. Ronald Wilson ronald.wilson.26@us.af.mil

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(2) Quotes must be submitted by 21 May 2024, 10:00 A.M. Mountain Daylight Time.

(3) All questions regarding this RFQ must be emailed to Mr. Dawson Hopkinson, dawson.hopkinson@us.af.mil, and Mr. Ronald Wilson ronald.wilson.26@us.af.mil no later than 17 May 2024 10:00 A.M. Mountain Daylight Time. The questions and answers will be compiled and posted in SAM.gov under the solicitation notice.

Quotation preparation instructions

(1) General Instructions. The quoter shall submit their quote to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, size of business, and warranty information.

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION: Submit the price quote in accordance with the line-item structure listed in the CLIN schedule of this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item).

Include the total price (i.e., sum of all extended amounts) in the price quote.

Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(b) DESCRIPTIVE LITERATURE: For the quote to be considered by the

Government, it must meet the description specified in the Statement of Work (SOW) (Attachment 1). Include any applicable descriptive literature, such as mailto:dawson.hopkinson@us.af.mil mailto:ronald.wilson.26@us.af.mil mailto:dawson.hopkinson@us.af.mil mailto:ronald.wilson.26@us.af.mil illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(1) Quoters are required to be registered in the System of Award Management

(SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(2) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

Addenda to FAR 52.212-2

The addenda listed at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. The evaluation factors to be included in paragraph

(a) of this provision are Price, Technical, and Past Performance for Best Value.

Basis For Award

a. This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. The Government will select the awardee that represents the best value based on price, technical, and past performance.

(1) Price Evaluation. The government will rank all offers by Total Evaluated Price

(TEP). The TEP will be calculated by multiplying the unit price by the quantity to confirm the extended amount quoted for each CLIN. Next, all extended amounts will be added together to get to the total price proposed. All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

http://www.sam.gov/ http://www.sam.gov/

Next, the quote that has the lowest TEP, the quote will be evaluated for Technical Acceptability and assigned a rating of “Acceptable” or “Unacceptable”.

(2) Technical Evaluation. The evaluation team will review the descriptive literature to determine if the quote meets the requirements identified in this solicitation.

The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable.” If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop. If the quote is rated “Acceptable”, the quote will next be evaluated for Past Performance.

(3) Past Performance Evaluation. Past performance information will be based on the information gathered using the CAGE code submitted by the Offeror, utilizing the System for Awards Management (SAM) pulled from SAM.GOV, and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Mar 2018). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased. The Government reserves the right to use any Past Performance history source for verification.

b. If the lowest priced acceptable offer is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

If the lowest priced Quoter is not judged to have an “Acceptable” Technical and Past Performance ratings, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have an “Acceptable” Technical and Past Performance assessment rating or until all Quoter are evaluated.

c. Interchanges. The Government intends to award a purchase order without interchanges with respective vendors/quoters. The Government, however, reserves the right to conduct interchanges if deemed in its best interest.

Addenda to FAR 52.212-4

The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Dec 2022), and the addendum apply to this acquisition.

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer, for a complete list of changes that may be made unilaterally, see FAR 43.103(b).

Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

Attachments to this Solicitation

Attachment 01 – Statement of Work Attachment 02 – T-53 Maintenance_Price Schedule Attachment 03 – FA700024Q0042 Provisions and Clauses