RFQ - Card Readers.pdf

FA251724-Q-0096 Page 1

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

20 August 2024

21st Contracting Squadron/PKA 135 Dover Street Suite 2225, Peterson SFB, CO 80914

SUBJECT: Request for Quotes (RFQ)

SOLICITATION NUMBER: FA251724-Q-0096

SUBJECT: Card Readers

All communications with the requiring activity concerning this solicitation shall cease until the award is announced.

During this period, interaction is only allowed with the Contracting Officer.

The 21st Contracting Squadron, Peterson Space Force Base (SFB), intends to award a Firm Fixed Price Purchase Order for 6 (ea) RFID door swipe and pin devices (card readers) and their installation on 6 Special Access Program Facility (SAPF) communications rooms within a Sensitive Compartmented Information Facility (SCIF) Building 1 on Peterson Space Force Base in accordance with (IAW) “Attachment 1 – SOW” and “Attachment 2 – Salient Characteristics.”

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 dated 05/22/2024.

This effort is being solicited 100% small business set-aside under NAICS 334118 - Computer Terminal and Other Computer Peripheral Equipment Manufacturing and the size standard is 1,000 employees.

Contract Line Item Number (CLIN) Information Delivery: TBD

CLIN

Number

Part Number Description Total

CLIN 0001

Card Readers in accordance with Attachment 2 – Salient

Characteristics and Attachment 1 - SOW

Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel the solicitation, either before or after the closing date. In the event the Government cancels the solicitation, the Government has no obligation to reimburse an offeror for any costs. The Government has proposed one CLIN for potential vendors to provide quotes for. The Government will evaluate quotes submitted on the above stated CLIN for technical acceptability. A resulting award will only be made for the CLIN identified in this RFQ will be done so on a Best Value basis.

FAR 52.212-1 Instructions to Offerors - - Commercial Items:

• Please provide a Firm Fixed Price quote.

• All quotes should include:

1. The solicitation number

2. Quote number

3. Name, address, DUNS Number, CAGE Code, Business Size and telephone number.

4. A technical description of the items being offered.

5. Quantity, Unit Price, Total Price and any discount terms

6. Remit to Address if different than mailing address

FA251724-Q-0096 Page 2

7. Include a statement the extent of agreement with all terms, conditions, and provisions included in the solicitation. Note:

Offers that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

8. Please provide a 60-day acceptance period for your quote.

9. Acknowledgement of solicitation and any applicable amendments

10. Terms of any express warranty

11. AMAG Certification

FAR 13.106-3(a), Evaluation of quotations, applies to this acquisition and the following evaluation is applicable:

The Government will award a contract resulting from this RFQ to the responsible vendor (IAW FAR 9.104-1) whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate proposals:

Factor 1: Total Price: Price will be evaluated for fairness and reasonableness IAW FAR 13.106- 3(a).

Factor 2: Technical Acceptability: Technical Acceptability will be based on the offeror providing sufficient explanation/documentation to demonstrate their ability to conform to the requirements of the Statement of Work (SOW). Failure to comply with the SOW will result in a Technically Unacceptable rating. Proposals that receive a technically unacceptable rating will not be considered for award. Proof of AMAG Certification is considered under this factor.

Award Process: The Government will first review all quotes for compliance and then order the Offerors from lowest to highest total price. The lowest priced quote will then be evaluated for Factor 2, Technical Acceptability on an acceptable/unacceptable basis. If the lowest priced quote is deemed technically acceptable the evaluation will stop and award will be made. If the lowest priced quote is deemed technically unacceptable no further consideration will be given to that offeror and the next lowest priced quote will then be evaluated, the Government will continue the evaluation process until reaching a technically acceptable quote.

Quotes that are technically unacceptable are un-awardable. The Government reserves the right to award without exchanges. Prior to award, the quoted price will be evaluated for fairness and reasonableness in accordance with FAR 13.106-3.

Interchanges: The government intends to award a purchase order without interchanges with respective vendors. The Government, however, reserves the right to conduct interchanges if deemed in its best interest. The Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

If the price is determined to be fair and reasonable, the lowest priced responsible Offeror who is technically acceptable will receive the award. The award will be made to that Offeror without further consideration to any other Offerors.

FAR Provision 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2024), applies to this acquisition. All vendors must be registered in System for Award Management at https://sam.gov/content/home at the time of quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2023), applies to this. acquisition with the following Addendum:

Paragraph (c) of this clause is tailored as follows:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties except for administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government. Note: The vendor acknowledges that should the proposal terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FA251724-Q-0096 Page 3

DAFFARS 5352.201-9101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern.

The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Center/MAJCOM/FLDCOM/DRU/DAFRCO. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, the concern may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the contracting officer.

(End of clause)

All applicable representations and certifications shall be completed in SAM.gov. Failure to do so may result in quotes being considered as non-compliant.

Site Visit: A Site Visit will be held 27 August 2024 at 9:00 AM Mountain Time: Inform A1C Guram Rukhadze via email if you will be attending the site visit on 27 August 2024 at 9:00 AM Mountain Time. The site visit is not mandatory. If you’re attending the site visit, please provide your full name, date of birth, driver’s license number and the state in which your driver’s license was issued in.

Question Submission: Questions are due NLT 29 August 2024 at 12:00 PM Mountain Time: All questions must be submitted to the Contracting Officer and Contract Specialist, please see email addresses in the table below.

Quote Submission: Quotes are due NLT 6 September 2024 at 12:00 PM Mountain Time: All quotes must be submitted to the Contracting Officer and Contract Specialist, please see email addresses in the table below.

Points of Contact Information:

Contracting Officer Contract Specialist Ashton Smith Guram Rukhadze

(719) 556-7996 (719) 556-8004 ashton.smith.4@spaceforce.mil Guram.rukhadze.ge@spaceforce.mil

Attachments:

1. SOW

2. Salient Characteristics