RFQ - Architectural Services_FINAL.pdf

VICTORIA COUNTY, TEXAS

REQUEST FOR QUALIFICATIONS

for

ARCHITECTURAL SERVICES

# RFQ-20260827-ARCH

Date Issued:

July 30, 2026

RESPONSES MUST BE RECEIVED NO LATER THAN:

2:00 PM CST AUGUST 27, 2026

A PUBLIC RESPONSE OPENING WILL BE CONDUCTED IN THE ENGINEERING & DEVELOPMENT

OFFICE ON AUGUST 27TH AT 2:00 PM CST.

311 E. CONSTITUTION STREET, SUITE 200

VICTORIA, TEXAS 77901

TABLE OF CONTENTS

RESPONDING AND CONTRACT REQUIREMENTS:

Notice to Respondents

Part I: Introduction

Part II: Selection Process

Part III: Evaluation Criteria

Part IV: Submission Process

Part V: Reservation of Rights

Part VI: Submission Instructions

NOTICE TO RESPONDENTS

REQUEST FOR QUALIFICATIONS

# RFQ-20260827-ARCH

Victoria County (“the County”) invites you to submit a statement of qualifications for:

ARCHITECTURAL SERVICES

Qualification Responses addressed to the Procurement Specialist will be received until August 27, 2026 at 2:00 PM CST. All Responses must be in the County’s possession on or before the scheduled date and time (no late responses will be considered).

All documents are available to be viewed and downloaded, with a free registration, at https://www.beaconbid.com/solicitations/victoria-county/open.

In accordance with Chapter 2254.004 of the Texas Government Code, the contract will be awarded to the most highly qualified provider of services on the basis of demonstrated competence and qualifications to the County. Victoria County shall evaluate the Responses on the basis of all factors described herein.

The County reserves the right to refuse and reject any or all responses, waive any or all formalities or technicalities, accept the response or portions of the response determined to be the best value to Victoria County.

Qualifications will be received by electronic submission at Beacon Bid https://www.beaconbid.com/solicitations/victoria-county/open.

Non-Mandatory Pre-Qualification Meeting: August 11, 2026 at 2:00 PM CST Location: Victoria County Engineering & Development, 311 E. Constitution St., Ste. 200 Victoria, TX 77901

Adrienne Willis, CTCD, CTCM Procurement Specialist Victoria County https://url.usb.m.mimecastprotect.com/s/hMlyCl8WykI25WwKtGfLHzunAe?domain=beaconbid.com https://url.usb.m.mimecastprotect.com/s/hMlyCl8WykI25WwKtGfLHzunAe?domain=beaconbid.com

I. Introduction:

Victoria County, “the County”, requests Statements of Qualifications (“SOQs”) from licensed professional architectural firms or individuals. The County will create a pool of pre-qualified architectural firms capable of providing the following categories of professional services in connection with potential future improvements to County facilities for a pre-qualification period of three (3) years. Inclusion in the three (3) year pre-qualification does not guarantee the award of work.

CATEGORIES OF SERVICE: Qualified architectural firms should have experience and expertise in the technical areas of architectural services, including, but not limited to:

• Assistance During the Proposal Phase of Projects

• Schematic Design

• Construction Documents

• Permitting

• Assistance During the Construction Administration Phase of Projects

• ADA Evaluation and Code Studies

ANTICIPATED TERM OF CONTRACT: The pre-qualification period will be an anticipated term of three (3) years, by mutual agreement of the firms and the County. Contracts will be issued for each project individually on an as needed basis.

DEADLINES: Qualification Submissions received by the County after the stated deadline will be returned unopened and will be considered void and unacceptable. SOQs shall be submitted electronically through https://www.beaconbid.com/solicitations/victoria-county/open. Responses WILL NOT be accepted via oral communication, telephone, electronic mail, telegraphic transmission, or facsimile transmission. If Respondents are unable to upload documents to Beacon Bid, contact Beacon Bid’s supplier support at suppliersupport@beaconbid.com or 1-888-402-2231 for guidance / to troubleshoot any potential issue prior to the deadline.

NON-MANDATORY PRE-QUALIFICATION: A non-mandatory pre-qualification meeting will be held at 2:00 PM CST on August 11th at the Victoria County Engineering & Development, 311 E.

Constitution St., Ste. 200 Victoria, TX 77901. All respondents interested in submitting SOQs are encouraged to attend

II. Selection Process:

Consistent with applicable state law, the County shall select the firms for the 3-Year pool based upon the demonstrated professional qualifications and competence necessary to deliver the services required.

CLARITY AND QUALITY OF SOQs (Pass/Fail): Firms must provide comprehensive responses to every section within this RFQ in the described format. It is not the intent of the County to constrain firms with regard to content, but to assure that the specific requirements set forth in this RFQ are addressed in a uniform manner amenable to review and evaluation. Failure to do so may result in your SOQ being disqualified from further review and consideration.

RFQ-20260827-ARCH 1

https://www.beaconbid.com/solicitations/victoria-county/open mailto:suppliersupport@beaconbid.com?subject=Historical%20Architect%20Services%20/%20RFQ-20260730

Victoria County will select an evaluation committee that will receive and evaluate SOQs, they will be qualified by the evaluation criteria in section III, may interview a short list of highly qualified respondents, to be included in a firm pool of the best qualified respondents to the County.

This pool will be retained for a three (3) year period. The highly qualified respondent pool will be a list of approved firms or individuals for Victoria County.

Award of a vendor pool contract does not in-and-of-itself entitle the selected firm to any work of the County or payment from the County but instead provides the County with a list of contracted firms from which to solicit proposals if and when the County decides to use the firm pool services in performance of a project.

Upon receipt of the SOQs by the stated deadline, the County’s evaluation committee will evaluate the respondents’ qualifications and qualify them based on the following criteria. A short list of the highest ranked firms may be interviewed by the County’s evaluation committee prior to being selected for the 3-Year pool. A firm must score an eighty or higher to be considered a high ranked firm. The designated representative or evaluation committee will make its recommendation for award based on the firms with the highest point totals. Inclusion in the pool does not guarantee the award of work.

No Contact Clause Communications during Competitive Bidding Period. To ensure the proper and fair evaluation of a response, the County prohibits ex parte communication (e.g., unsolicited one-sided contact) initiated by the proposed firm to a Victoria County Commissioner Court member, employee or other designated representative evaluating or considering the responses prior to the time a formal decision has been made, except for questions to the appropriate person designated in this RFQ. Questions and other communication from responder will be permissible until 5:00 pm on the day specified as the deadline for questions. Any communication between responder and the County after the deadline for questions will be initiated by the appropriate County official or employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the response.

III. Evaluation Criteria:

The County will evaluate each SOQ as follows:

Firm's Architectural Service Experience: Demonstrated range of successfully completed projects with the proposed team of architects, engineers and sub consultants. This will be 30% of the total score.

Firm's Experience with Projects of a Similar Nature: Demonstrated range of successfully completed projects on local government facilities. Emphasis will be on projects that were within budget and delivered on time. This will be 30% of the total score.

Qualifications of Proposed Personnel: Number, range and depth of experience of the personnel proposed for the County project. Number, range, and depth of experience of the personnel in sub consultant firms proposed, if not in Architect’s firm. This will be 20% of the total score.

Reference Projects: Three (3) reference projects completed in the last five years with associated services listed. This will be 10% of the total score.

RFQ-20260827-ARCH 2

Firm’s Proximity: Design team’s proximity to the Project and its ability to communicate with the County via the use of readily available technology during the design and construction phases.

This will be 10% of the total score.

Criteria Weighted Value Firm Architectural Service Experience 30% Firm’s Experience with Projects of a Similar Nature 30% Qualifications of Proposed Personnel 20% Reference Projects 10% Firm’s Proximity 10%

TOTAL POINTS 100%

IV. Submission Process:

The proposal shall be organized as shown below, with each section separated by a divider.

Each divider shall have a tab clearly identifying the contents of the section.

Tab 1: Firm information:

• Firm name, address, officers, contact

• Litigation/arbitration history

• Sample Certificate of Insurance

• Copy of HUB Certification, if applicable

Tab 2: Firm Experience

• Building types, budgets, and completion dates of a maximum of three (3) projects for governmental entities

• Experience in dealing with the authorities having jurisdiction over these types of projects

Tab 3: Firm Capacity

• Names and resumes, of principals and personnel proposed for this Project

• Names and resumes of principals and personnel of major sub-consultants proposed for this Project

Tab 4: Certifications/Forms

• Copies of Licensure Certifications

• Reservation of Rights

• Principal, officer, authorized representative non-collusion certification

• Conflict of interest questionnaire

• Form 1295

• Israel Verification Form

• Non-Suspension or Debarment Certification

• Felony Conviction Notification

• W9

• Acknowledgment of Receipt of Addendum, if any

RFQ-20260827-ARCH 3

In order for your firm or joint venture to be considered, your firm or joint venture must be licensed in the State of Texas to engage in the lawful practice of architecture.

Submit completed SOQ no later than: August 27, 2026 at 2:00 PM CST

Failure to manually sign the Response Form may disqualify the firm.

Persons signing the proposal must be officers of the firm or otherwise authorized to execute legal documents on behalf of the firm.

For your proposal to be responsive, you must submit ALL required sections.

Questions about the proposed project or the Proposal shall be submitted in writing and addressed to Adrienne Willis at awillis@vctx.org within the timeline specified below.

Proposal Schedule Issue Request for Qualifications July 30, 2026 Pre-qualification Meeting August 11th Deadline for Questions August12th by 5:00 PM CST Deadline for Statement of Qualifications August 27th at 2:00 PM CST Review Statement of Qualifications August 28th – September 1st Interview Short List (if applicable) September 1st – September 4th Finalize 3-Year Pool September 8th – September 11th Estimated Approval by Commissioners Court September 14th

RFQ-20260827-ARCH 4

mailto:awillis@vctx.org

V. RESERVATION OF RIGHTS

The County is issuing this RFQ in accordance with applicable laws that allow an agreement with a private entity that displays demonstrated competence and qualifications to perform the requested task.

The County reserves the right to terminate this process and to cancel or modify this solicitation process at any time. In no event will the County or any of its respective agents, representatives, consultants, directors, officers, or employees be liable for, or otherwise obligated to reimburse, the costs incurred in preparation of this RFQ, or any other related costs. The prospective firms shall be fully responsible for all costs incurred in the preparation or presentation of the RFQ submittals. The RFQ submittals will become the property of the County.

All submissions shall be subject to the Texas Public Information Act (TPIA) unless the respondent clearly and prominently identifies a particular submittal item as proprietary and said item unequivocally qualifies for this exception under the TPIA as determined by the Attorney General.

In connection with the RFQ, the County reserves all rights (which rights may be exercised by the County in its sole discretion) available to it under applicable laws, including without limitation, and with or without cause and with or without notice, the right to:

1. Cancel this RFQ, in whole or in part at any time before the execution of a contract by the County, without incurring any cost, obligations or liabilities.

2. Issue addenda, supplements, and modifications to this RFQ.

3. Revise and modify, at any time before the RFQ submittal due date, the factors or weights of factors the County will consider in evaluating RFQ submittals and to otherwise revise or expand its evaluation methodology as set forth herein.

4. Extend the RFQ submittal due date.

5. Investigate the qualifications of any firm under consideration and require confirmation of information furnished by a firm.

6. Require additional information from a firm concerning contents of its RFQ submittal and/or require additional evidence of qualifications.

7. Waive or permit corrections to data submitted with any response to this RFQ until such time as the County declares, in writing, that a particular stage or phase of its review of the responses has been completed or closed.

8. Reject at any time, any or all submittals, responses and RFQ submittals received.

9. Terminate, at any time, evaluations of responses received.

RFQ-20260827-ARCH 5

10. Appoint an evaluation committee to review RFQ submittals or responses, make recommendations and seek the assistance of outside experts and consultants in RFQ submittal evaluation.

11. Hold interviews and conduct discussions and correspondence with one or more of the firms responding to this RFQ to seek an improved understanding and evaluation of the responses to this RFQ.

12. Seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFQ.

13. Disclose information contained in an RFQ submittal to the public as required under the

TPIA.

14. Authorize firms to substitute key personnel until the County declares, in writing, that a particular stage or phase of its review has been completed and closed.

15. Waive deficiencies in an RFQ submittal, accept and review a non-conforming RFQ submittal or seek clarifications or supplements to an RFQ submittal.

16. Disqualify any firm that changes its RFQ submittal without the County of Victoria’s authorization.

17. Exercise any other right reserved or afforded to the County under this RFQ. The County reserves the right to modify the process, in its sole discretion, to address applicable law and/or the best interest of the County.

The County shall not, under any circumstances, be bound by or be liable for any obligations with respect to any services until such time (if at all) a contract has been awarded and all approvals obtained in form and substance satisfactory to the County have been executed and authorized by the County, and then only to the extent of such agreements.

SIGNATURE: ______________________________________ DATE: __________________

PRINT NAME: _____________________________________________________________

COMPANY NAME: _________________________________________________________

ADDRESS: ______________________________________________________________

COUNTY/STATE/ZIP: ______________________________________________________

RFQ-20260827-ARCH 6

VI. SUBMISSION INSTRUCTIONS

Tab 1: Firm Information

Name of Firm: ________________________________________________________________

Federal Tax ID Number:

Business Address:

Business Address of Office that will provide services (if different from above)

Principals

Contact Person: Phone Number:

Type of Organization: Years in Business:

(Individual, Partnership, Corporation, Association)

Has firm operated under any other name(s)? If so, state name(s) and dates of operation.

(Name) (Date)

RFQ-20260827-ARCH 7

Financial Statement

Please attach a financial statement for your firm as of your most recent fiscal year end. An audited financial statement is preferred.

Please furnish bank reference and bank contact person:

Name of Bank:

Business Address:

Contact Person: Phone Number:

Architect/Engineer’s Litigation and Arbitration History

Each respondent shall include in its proposal a complete disclosure of any civil or criminal litigation or investigation pending which involves the respondent or which has occurred in the past in which the respondent has been judged guilty or liable by a competent court regardless of whether the Court Order or Judgment is final or on appeal.

Insert Insurance Certificate

Tab 2: Firm Experience

Provide a list of three (3) projects, budgets, and completion dates of governmental entity buildings, including any repair/renovation work.

(List only those projects that were designed by the firm completing this questionnaire.)

Tab 3: Firm Capacity

Attach organizational chart and resume for each architect and engineer assigned to this project.

RFQ-20260827-ARCH 8

Tab 4: Certifications/Forms

• Copies of Licensure Certifications

• Reservation of Rights

• Non-Collusion Certification

• Conflict of Interest Questionnaire

• Certificate of Interested Parties (Form 1295)

• Israel Verification Form

• Non-Suspension or Debarment Certification

• Felony Conviction Notification (Statement of Affirmation)

• W-9

• Acknowledgment of Receipt of Addendums, if any

RFQ-20260827-ARCH 9

NON-COLLUSION CERTIFICATION

The undersigned affirms that he or she is duly authorized to execute this questionnaire, that this company, corporation, firm, partnership or individual has not prepared this statement of qualifications in collusion with any other person, firm or entity making or considering submitting a statement of qualifications to Victoria County for this Project, and that contents of this submittal as to terms or conditions of said submittal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this submittal.

The undersigned further affirms that he or she has had no conversations, correspondence or communication with any Victoria County employees or members of Commissioners Court regarding this Project since the issuance of this RFQ, save and except authorized communication with Victoria County’s representative designated in this RFQ.

The foregoing is true and correct. Victoria County, or any authorized representative of the Victoria County, is authorized by the undersigned to contact any firm, institution, or person listed above to obtain relevant information.

Firm:

Address:

City/State/Zip:

Phone No:

Fax No:

Signature:

Typed Name:

Date:

RFQ-20260827-ARCH 10

CONFLICT OF INTEREST QUESTIONNAIRE

RFQ-20260827-ARCH 11

CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

Government Code (Chapter 2252) states that Victoria County may not enter into a contract with a business entity unless and until the business entity has submitted a Certificate of Interested Parties (hereafter referred to as “Form 1295”) to Victoria County for filing with the Texas Ethics Commission (hereafter referred to as “TEC”). Instructions for completing this form are included at https://www.ethics.state.tx.us/whatsnew/elf_info.form1295.htm.

Form 1295 must be submitted with your SOQ.

RFQ-20260827-ARCH 12

https://www.ethics.state.tx.us/whatsnew/elf_info.form1295.htm

ISRAEL VERIFICATION FORM

I, ______________________________________, the undersigned representative of _________________________________________________________ (the “Company”) being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby declare, represent, and verify under oath that the Company, under the provisions of Chapter 2271 of the Texas Government Code, as amended:

1. does not boycott Israel currently; and

2. will not boycott Israel during the term of the contract.

Pursuant to Section 2271.001 of the Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exist to make a profit.

DATE SIGNATURE OF COMPANY REPRESENTATIVE

On this the _____ day of _________________________, 20____, personally appeared ________________________________________, the above-named person, who after by me being duly sworn, did swear and confirm that the above is true and correct.

NOTARY SEAL ____________________________________

NOTARY SIGNATURE

Date

RFQ-20260827-ARCH 13

NON-SUSPENSION OR DEBARMENT CERTIFICATION

Victoria County is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from Federal, State, or Victoria County contracts. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000.00 and all non-procurement transactions. This certification is required for all Vendors on all Victoria County contracts to be awarded and all contract extensions with values equal to or in excess of $25,000.00 or more and all non-procurement transactions.

The Offeror hereby certifies that its firm and its principals are not currently suspended or debarred from bidding on any Federal, State, or Victoria County contracts.

Dated this _________________ day of ___________________, ____________

APPLICANT NAME _________________________________________________

Authorized Signature ________________________________________________

Title ______________________________________________________________

RFQ-20260827-ARCH 14

FELONY CONVICTION NOTIFICATION

Note: The Statement of Affirmation Must Be Notarized

STATEMENT OF AFFIRMATION

“The undersigned affirms that he/she is duly authorized to provide this information by the person(s) or business entity making the proposal, and the information provided below concerning felony convictions has been personally and thoroughly reviewed, and verified, and is, therefore, current, true and accurate to the best of my knowledge.”

a. ____ My firm is a publicly held corporation, therefore, this reporting requirement is not applicable.

b. ____ My firm is not owned nor operated by anyone who has been convicted of a felony.

c. ____ My firm is owned or operated by the following individual(s) who has/have been convicted of a felony.

Name of Felon(s)

Details of Conviction(s)

PLEASE CHECK a, b, or c ABOVE AND SIGN BELOW.

Respondent’s Name_____________________________________________________________

Position/Title ________________________________________________________

Offerors Signature ___________________________________________________

Date ______________________________________________________________

Subscribed and sworn to me on this __________day of __________________

Notary Public ___________________________________________________

My Commission expires on _________________________________________

RFQ-20260827-ARCH 15

CONFLICT OF INTEREST QUESTIONNAIRE