RFQ 274-2025-CM-09 Solid Waste Services Renovations.pdf

Request for Qualifications # 274-2025-CM-09

Title: Solid Waste Services Renovations Design and Construction Administration Services

Issue Date: May 1, 2025

Due Date: June 5, 2025 not later than 3:00 p.m. EDT

Issuing Department: ENGINEERING SERVICES DEPARTMENT

CONSTRUCTION MANAGEMENT DIVISION

Direct all inquiries concerning this RFQ to:

Reese Wamsley Construction Project Manager Email: reese.wamsley@raleighnc.gov

Table of Contents

1. INTRODUCTION

1.1 Purpose

1.2 Background

1.3 RFQ Timeline

1.4 Pre-Submittal Conference

1.5 Questions

1.6 Submittal Requirements and Contact Information

1.7 MWBE Participation Form

1.8 Rights to Submitted Material

1.9 Communications

1.10 Lobbying

1.11 Conflicts of Interest

1.12 Proper Expenses

1.13 Proposer Acceptance

2. QUALIFICATIONS PACKAGE

2.1 Request for Qualifications Required Document Format

2.2 Hourly Rates

2.3 Qualifications Package Documents

3. PROPOSAL EVALUATION

3.1 Evaluation Criteria

3.2 Final Selection

3.3 Notice to Submitting Firms Regarding RFQ Terms and Conditions

3.4 Contract Term

4. SCOPE OF SERVICE

APPENDIX I HOURLY RATE SCHEDULE

APPENDIX II PROPOSER QUESTIONNAIRE

APPENDIX III REFERENCE QUESTIONNAIRE

APPENDIX III REFERENCE QUESTIONNAIRE FORM

APPENDIX IV MWBE PARTICIPATION FORM

APPENDIX V CONTRACT STANDARD TERMS AND CONDITIONS

APPENDIX VI SCOPE OF STANDARD PROFESSIONAL SERVICES WORK 30

1. INTRODUCTION

1.1 Purpose

The City of Raleigh is soliciting Requests for Qualifications (RFQ) from architectural and engineering firms with expertise in the design and construction for master planning expansions to the Wilders Grove Solid Waste Services Building, which is located at 630 Beacon Lake Drive in Raleigh. The consultant services include, but are not limited to master planning, programming, design, permitting, bid phase, cost estimating, and construction administration services. The facility will need to be evaluated to address the growth of the Solid Waste Services department. The current budget is $700,000 for master planning, programming, and additional phases. To address multiple priorities identified by Solid Waste Services Department, initial professional services are for master planning, programming, and options and/or recommendations for project advancement/development.

A detailed scope of services is provided in Section 4 of this document.

Information related to this solicitation, including any addenda, will be posted to the North Carolina electronic Vendor Portal (eVP) at: https://evp.nc.gov/solicitations/

All questions related to this solicitation must be submitted in writing (via email) to the following individual:

Contact Name Email Address Reese Wamsley reese.wamsley@raleighnc.gov

Questions submitted via telephone will not be answered. Questions concerning this RFQ will be received until May 22, 2025 at 4:00 PM at which time no future questions will be accepted.

A summary of all questions and answers may be issued in the form of an addendum. Any comments or questions that arise concerning any requirement that is unclear or objectionable must be submitted electronically.

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing areas in the country. A great economy, top educational institutions, and exceptional health care facilities are some of the characteristics that attract people to the triangle area. The mild climate, diverse work force and proximity to Research Triangle Park combine to make Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and economic sustainability. The City conserves and protects our environmental resources through best practice and cutting-edge conservation and stewardship, land use, infrastructure and building technologies. The City welcomes growth and diversity through policies and programs that will protect and enhance Raleigh’s existing neighborhoods, natural amenities, history, and cultural and human resources for future generations. The City leads to improve quality of life for neighborhoods and standard of living for all citizens. The City works with universities, colleges, citizens, and local partners to promote new technology, create new job opportunities, and encourage local businesses and entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry out the duties of the City through transparent civic engagement and by providing the very best customer service to our citizens.

https://evp.nc.gov/solicitations/

The Engineering Services Department is recognized as a leader in providing full-service, comprehensive engineering and facility operational service for the City. The department’s vison focuses on innovative, efficient and effective management and delivery of modern public infrastructure assets for the Raleigh community. This is accomplished through strategic planning, key partnerships, teamwork and collaborative implementation leading to focused, measurable and beneficial results and outcomes.

The project listed for design services solicitation will address facility master planning and design for growth needs of Raleigh’s Solid Waste Services Department.

1.3 RFQ Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation. The City of Raleigh reserves the right to modify and/or adjust the following schedule to meet the needs of the project. All times shown are Eastern Time (ET):

RFQ Process Date and time

RFQ Advertisement Date May 1, 2025

Pre-Submittal Conference May 15, 2025 @ 1:00 pm

Deadline for written questions May 22, 2025 @ 4:00 pm

City Response to Questions (anticipated) May 29, 2025

Submittal Due Date and Time June 5, 2025 @ 3:00 pm

Evaluation Meeting (anticipated) Late June 2025

Interviews (if required) July 2025

Selection Announcement (tentative) August 2025

1.4 Pre-Submittal Conference

Complete project information may be accessed and obtained in the North Carolina Electronic Vendor Portal (eVP).

A pre-submittal conference for all prospective proposers is scheduled for May 15, 2025 at 1:00 pm at Wilders Grove Solid Waste Services Center, 630 Beacon Lake Rd Raleigh, NC 27610. While not mandatory, prospective proposers are strongly encouraged to attend.

Prospective proposers should carefully review the requirements of this solicitation. Any comments or questions that arise concerning any of these requirements that are unclear or objectionable must be submitted electronically to Reese Wamsley (reese.wamlsey@raleighnc.gov).

No questions will be discussed via telephone. Prospective proposers are encouraged to submit written questions in advance. Offerors must provide valid contact information including name, physical mailing address, phone number and valid e-mail address. A summary of all questions and answers will be issued in the form of an addendum.

Addenda will be posted on the eVP at: https://evp.nc.gov/solicitations/. All addenda shall be acknowledged in the Offeror’s submittal. It is the Offeror’s responsibility to ensure that all addenda have been reviewed, signed and included in the response to the RFQ.

1.5 Questions

Requests for clarification and questions to this RFQ must be received by the City not later than the date shown above in Section 1.3 RFQ Timeline, for the submittal of written inquires.

The firm’s failure to request clarification and submit questions by the date in the RFQ Timeline above shall be considered to constitute the firm’s acceptance of all City’s terms and conditions and requirements. The City shall issue addenda reflecting questions and answers to this RFQ, if any, and shall be posted to eVP. No information, instruction or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise in connection with this RFQ, shall be considered authoritative or binding.

Respondents shall be entitled to rely only on written material contained in an Addendum to this RFQ.

It is important that all Respondents submitting to this RFQ periodically check the eVP for any Addenda. It is the Respondents responsibility to ensure that all addenda have been reviewed and, acknowledged on the cover letter included in the RFQ response.

All questions related to this solicitation must be submitted in writing (via email) to the following individual:

Contact Name Email Address Reese Wamsley reese.wamsley@raleighnc.gov

Questions submitted via telephone will not be answered. Questions concerning this RFQ will be received until 4:00 pm EDT on May 22, 2025, at which time no future questions will be accepted. A summary of all questions and answers may be issued in the form of an addendum. Any comments or questions that arise concerning any requirement that is unclear or objectionable must be submitted electronically.

1.6 Submittal Requirements and Contact Information

Proposals must follow the format as defined in Section 2 Qualifications Package, and be addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh Engineering Services Department, Construction Management Division

City of Raleigh Engineering Services Department Construction Management Division

ATTN: Alondra Roata ATTN: Alondra Roata

One Exchange Plaza, Suite 801 One Exchange Plaza, Suite 801

219 Fayetteville Street 219 Fayetteville Street Raleigh NC 27601 RFQ No. 274-2025-CM-09

Raleigh NC 27601 RFQ No. 274-2025-CM-09

Proposals must be enclosed in a sealed envelope or package and clearly marked with the name of the submitting company, the RFQ number and the RFQ Title. Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed original;

C. and one (1) copy of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable Adobe Portable Document File (PDF) on a flash drive. Both hard copy and electronic versions must be received by the City on or before the RFQ date and time provided in Section 1.3 RFQ Timeline. Proposals received after the RFQ deadline above will not be considered and will be returned unopened to the return address provided on the submission envelope.

Proposers must respond to the entire RFQ. Any incomplete proposal may be eliminated from competition at the discretion of the City of Raleigh. The City reserves the right to reject any or all proposals for any reason and to waive any informality it deems in its best interest.

Submittals that arrive after the due date and time will not be accepted or considered for any reason whatsoever. If the firm elects to mail in its response, the firm must allow sufficient time to ensure the City’s proper receipt of the package by the time specified in Section 1.3 RFQ Timeline. Regardless of the delivery method, it is the responsibility of the Firm to ensure that its response arrives at the designated location specified in this Section 1.6 by the due date and time specified in Section 1.3 RFQ Timeline.

1.7 MWBE Participation Form

The City of Raleigh prohibits discrimination in any manner against any person based on actual or perceived age, race, color, creed, national origin, sex, mental or physical disability, sexual orientation, gender identity or expression, familial or marital status, religion, economic status, or veteran status. The City maintains an affirmative policy of fostering, promoting, and conducting business with women and minority owned business enterprises.

Complete and submit the MWBE Participation Form (Appendix IV) with your qualification package.

1.8 Rights to Submitted Material

All qualification packages and supporting materials, as well as correspondences relating to this RFQ, shall become the property of the City. The content of all submittals will be held confidential until the selection of the firm is made. Qualifications will be reviewed by the Evaluation Team, as well as other City staff and members of the general public who submit public record requests. Any proprietary data must be clearly marked. In submitting qualifications, each submitting firm/company agrees that the City may reveal any trade secret materials contained in such submittal to all City staff and City officials involved in the selection process and to any outside consultant or other third party who serves on the Evaluation Team or who is hired by the City to assist in the selection process. Qualification submittals marked entirely as “confidential”, “proprietary”, or “trade secret” will be considered non-responsive and will be removed from the evaluation process.

1.9 Communications

All communications of any nature regarding this RFQ with any City staff, elected City officials, evaluation committee members are strictly forbidden from the time the solicitation is publicly posted until award. Questions must be submitted in writing to the individual designated in Section 1.1 Purpose, prior to the deadline provided in Section 1.3 RFQ Timeline. Violation of this provision may result in the firm’s proposal being removed from consideration.

1.10 Lobbying

By responding to this solicitation, the firm certifies that it has not and will not pay any person or firm to influence or attempt to influence an officer or employee of the City or the State of North Carolina, or any elected official in connection with obtaining a contract as a result of this RFQ.

1.11 Conflicts of Interest

City of Raleigh contracts are controlled by three conflict of interest provisions.

First, federal procurement standards provide in 2 CFR 200.318 (c)(1), No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-Federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts.

Similarly, the North Carolina General Statutes provides a criminal statute for conflicts of interest in public contracting, N.C.G.S. § 14-234(a) states:

(1) No public officer or employee who is involved in making or administering a contract on behalf of a public agency may derive a direct benefit from the contract except as provided in this section, or as otherwise allowed by law. (2) A public officer or employee who will derive a direct benefit from a contract with the public agency he or she serves, but who is not involved in making or administering the contract, shall not attempt to influence any other person who is involved in making or administering the contract. (3) No public officer or employee may solicit or receive any gift, favor, reward, service, or promise of reward, including a promise of future employment, in exchange for recommending, influencing, or attempting to influence the award of a contract by the public agency he or she serves.

City of Raleigh Charter Section 3.9 regulates private transactions between the City and its officials and employees. The Charter states:

No member of the City Council, official, or employee of the City of Raleigh shall be financially interested, or have any personal beneficial interest, either directly or indirectly, as agent, representative, or otherwise, in the purchase of, or contract for, or in furnishing any materials, equipment or supplies to the City of Raleigh, nor shall any official or employee of the City of Raleigh accept or receive, or agree to accept or receive, directly or indirectly, from any person, firm or corporation to whom any contract may be awarded or from whom any materials, equipment or supplies may be purchased by the City of Raleigh, by rebate, gift, or otherwise, any money or anything of value whatsoever, or any promise, obligation or contract for future reward or compensation, for recommending or procuring the uses of any such materials, equipment or supplies by the City of Raleigh; no member of the City Council, official or employee of the City of Raleigh shall for his own personal benefit operate, directly or indirectly, any concession in any building or on any lands of the City of Raleigh, nor shall any official or employee of the City of Raleigh bid for or be awarded any contract granting concessionary rights of any nature or kind from the City of Raleigh; it shall be unlawful for any member of the City Council, official or employee of the City of Raleigh to bid for or to purchase or to contract to purchase from the City of Raleigh any real estate, equipment, materials, or supplies of any nature or kind whatsoever, either directly or indirectly, at either public or private sale, either singly, or through or jointly with any other person.

1.12 Proper Expenses

The City of Raleigh will not be responsible for any expenses incurred by any firm in the development of a response to this RFQ or any other activities associated with this procurement including but not limited to any onsite (or otherwise) interviews and/or presentations, and/or supplemental information provided, submitted, or given to City of Raleigh and/or its representatives. Further, the City of Raleigh shall reserve the right to cancel the work described herein prior to issuance and acceptance of any contractual agreement/purchase order by the recommended firm even if the awarding authority for each entity has formally accepted a recommendation.

1.13 Proposer Acceptance

Submission of any proposal indicates a Proposer’s acceptance of the conditions contained in this RFQ. The City of Raleigh has the sole discretion and reserves the right to cancel this RFQ, and to reject any and all proposals, to waive any and all informalities and/or irregularities, if it is deemed to be in the City of Raleigh’s best interests to do so. The City of Raleigh reserves the right to accept or reject any or all of the items in the proposal, and to award the contract in whole or in part and/or negotiate any or all items with individual firms if it is deemed in the City of Raleigh’s best interest. Moreover, the City of Raleigh reserves the right to make no selection if proposals are deemed not in the best interest of the City of Raleigh.

2. QUALIFICATIONS PACKAGE

Submittal responses must follow the format outlined below. The City may reject as non-responsive at its sole discretion any submittal that does not provide complete and/or adequate responses or departs in any substantial way from the required format.

2.1 Request for Qualifications Required Document Format

Responses should be divided using tabs to separate each section. The package shall not exceed 60 pages excluding tab separators and mandatory forms, listed sequentially as follows:

Tab 1: Cover Letter Provide an introduction letter summarizing the unique qualifications of your firm to meet the needs of this project. This letter should be presented on the firm’s official letterhead and signed by an authorized representative who has the authority to enter into a contract with the City on behalf of the firm. Include the name, address, telephone and email address of the individual who serves as the point of contact for this solicitation. The cover letter must include the full firm name as registered with the NC authorizing agency, mailing address(es), website address, telephone number(s) and licensure number(s). Include a paragraph listing all issued addenda and initial receipt of each addendum.

Tab 2: Corporate Background and Experience Include background information on the firm and provide detailed information regarding the firm’s experience with similar projects. Provide a list of all similar contracts performed in the past five (5) years, accompanied by at least three (3) references (contact persons, firm, telephone number and email address). Include the total amount invoiced for each listed project, the length of the project, and list of personnel involved in the project who are also proposed for the subject project named in this solicitation. Failure to provide a list of all similar contracts in the specified period may result in the rejection of the firm’s proposal.

The evaluation team reserves the right to contact any or all listed references, and to contact other public entities regarding past performance on similar projects.

Tab 3: Financial Information Provide this information in a separate electronic file on a flash drive in a separate envelope. Review and provide one of the following three (3) financial statement options:

1. Recent audited or reviewed financial statements prepared by an independent certified public accountant (CPA) that shall include, at a minimum, a balance sheet, income statement (i.e., profit/loss statement) and cash flow statement and, if the audited or reviewed financial statements were prepared more than six (6) months prior to the issuance of this RFQ, the Proposer shall submit its most recent internal financial statements (balance sheet, income statement and cash flow statement or budget with entries reflecting revenues and expenditures from the date of the audited or reviewed financial statements to the end of the most recent financial reporting period (i.e., the quarter or month preceding the issuance date of this

RFQ)).

OR

2. Recent compiled financial statements prepared by an independent CPA that shall include, at a minimum, a balance sheet, income statement (i.e., profit/loss statement) and cash flow statement and, if the compiled financial statements were prepared more than three (3) months prior to the issuance of this RFQ, the Proposer shall submit its most recent internal financial statements (balance sheet, income statement and cash flow statement or budget with entries reflecting revenues and expenditures to date), and other evidence of financial stability such as most recently filed income tax return, evidence of a line of credit/loans/other type of financing with statement of amount in use/outstanding balance (e.g., a complete copy commitment letter, loan agreement, billing statement reflecting the line of credit or statement from lender acknowledging the commitment to fund the Proposer’s stated financing), personal guaranty with copies of personal income tax filing and statement of net worth or such other evidence that is accurate, reliable and trustworthy regarding the Proposer’s financial stability.

OR

3. Include a certified, signed statement from a licensed CPA regularly engaged in the review of the firm’s financial information verifying the financial viability of the firm.

All financial information, statements and/or documents provided in response to this solicitation shall be kept confidential provided that EACH PAGE is marked as follows:

“CONFIDENTIAL – DO NOT DISCLOSE EXCEPT FOR THE EXPRESS PURPOSE

OF PROPOSAL EVALUATION.“

“Recent” shall be defined as financial statements that were prepared within the 12 months preceding the issuance date of this RFQ.

Consolidated financial statements of the Proposer’s parent or related corporation/business entity will not be considered, unless: (1) the Proposer’s actual financial performance for the designated period is separately identified in and/or attached to the consolidated statements; (2) the parent or related corporation/business entity provides the State with a document wherein the parent or related corporation/business entity will be financially responsible for the Proposer’s performance of the contract and the consolidated statement demonstrates the parent or related corporation’s/business entity’s financial ability to perform the contract, financial stability and/or such other financial considerations identified in the evaluation criteria; and/or (3) Proposer provides its own internally prepared financial statements and such other evidence of its own financial stability identified above.

The firm’s failure to provide any of the above-referenced financial statements may result in the proposal being removed from consideration. Proposers are also encouraged to explain any negative financial information, and to provide documentation supporting those explanations and demonstrating the financial strength of the firm.

Tab 4: Project Understanding, Approach and Schedule Provide a comprehensive narrative, outline, and/or graph demonstrating the firm's understanding and approach to accomplishing the tasks outlined in the Scope of Work section of this RFQ. A description of each task and deliverable and the schedule for accomplishing each shall be included.

Tab 5: Team Firm, Experience and Certifications/Qualifications This section must include the proposed staffing, deployment and firm of personnel to be assigned to this project. The Proposer shall provide information as to the qualifications and experience of all executive, managerial, legal, and professional personnel to be assigned to this project, including resumes citing experience with similar projects and the responsibilities to be assigned to each person. A project-specific firm chart which clearly illustrates the roles, responsibilities, and the reporting relationships of each team member should be included.

This section must include the proposed staffing, deployment and organization of personnel to be assigned to this project. For sub-consultants, the primary staff members participating on the project should be identified.

Tab 6: Any project where there were legal or technical problems encountered and the final resolution(s).

Please include a brief narrative of projects in which your firm has been involved in the last five (5) years which have experienced legal or technical problems. The narrative should briefly describe the problem, describe the final solutions or outcomes, and describe how your firm was involved in the outcomes.

Litigation/Claims: Please include responses to the below items. If yes to any of the questions below, list the project(s), dollar value, contact information for owner and provide a full explanation with relevant documentation for projects for which work has been performed during the last five years.

a. Has your company ever failed to complete work contracted to it?

___Yes ___No

b. Has your company filed any claims, or had any claims filed against it, within the last five years?

___Yes ___No

c. Has your company been involved in any suits, mediation, or arbitration with

Local Governments within the last five years?

___Yes ___No

d. Has your company been involved in any suits or arbitration with other agencies, individuals, or organizations within the last five years?

___Yes ___No

2.2 Hourly Rates

This solicitation is being issued in accordance with NCGS 143-64.31, otherwise known as the Mini-Brooks Act, and therefore price cannot and will not be a determining factor in the selection of the successful contractor. One copy of the Hourly Rate Schedule (see Appendix I) for all proposed project personnel should be enclosed in a separate, sealed envelope and submitted as a separate file when electronic submittals are acceptable.

2.3 Qualifications Package Documents

This RFQ is comprised of the base RFQ document, any attachments, and any addenda released before Contract award. All attachments and addenda released for this RFQ in advance of any Contract award are incorporated herein by reference.

3. PROPOSAL EVALUATION

3.1 Evaluation Criteria

This is not a bid. There will not be a public opening. Proposals will be evaluated based solely on the following criteria:

Criteria (a) Weight

(b) Score (0-3)

(a) x (b) Weighted Score

Corporate Background and Experience 20

Firm Financial Stability 5

Project Understanding 20

Project Approach 20

Team Firm, Experience, and Qualifications 30

Legal or technical problems 5

Final Score

Score Points 0 - Missing or Does Not Meet Expectation 2 - Meets Expectation 1 - Partially Meets Expectation 3 - Exceeds Expectation

3.2 Final Selection

Qualifications will be reviewed after opening and will be ranked in order of choice, at which point contract negotiations will begin with the most qualified firm. If negotiations are unsuccessful, the City will then pursue negotiations with the next most qualified firm. The City shall not be bound or in any way obligated until both parties have executed a contract.

The City also reserves the right to delay the award of a contract or to not award a contract.

The general conditions and specifications of the RFQ, including the firm’s fee proposal, and/or written correspondence applicable to the RFQ, may become part of the contract documents. Failure of the awarded firm to perform as represented may result in contract cancellation.

3.3 Notice to Submitting Firms Regarding RFQ Terms and Conditions It shall be the Submitting Firm’s responsibility to read the Instructions, the City’s terms and conditions, all relevant exhibits and attachments, and any other components made a part of this RFQ, and to comply with all requirements and specifications provided herein. Submitters are responsible for obtaining and complying with all addenda and other changes that may be issued in connection with this RFQ.

3.4 Contract Term

The Contract shall be for the duration of the project including post construction warranty. At the end of the Contract's initial term, the City shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions. The City will give the contracted firm written notice of its intent to exercise each option no later than sixty (60) days before the end of the Contract's then-current term. In addition, the City reserves the right to extend a contract term for a period of up to 180 days in 90-day-or-less increments.

4. SCOPE OF SERVICE

The awarded firm shall provide services, all as set forth in this RFQ and more particularly described in this Section 4. The scope of services described below is not comprehensive and additional services may be required. The selected firm will receive additional information about the project from which to further define the scope of work to be included in their proposal.

The City utilizes Trimble Unity Construct© (TUC) for comprehensive project management.

The City currently holds an enterprise license. The selected consultant shall use TUC for hosting contract documents including, but not limited, correspondence, schedules, plans, and specification, and for construction administration (i.e., RFIs, submittals, progress reports, meeting minutes, pay applications, construction schedules, etc.).

The project phases may include master planning, programming, pre-design and budget development, design development phases, permitting, traditional bid-build construction delivery method, construction administration, and one-year warranty administration.

Proposers must prove the capability to provide the necessary experience, technical and administrative skills, and workforce capacity for directing and managing a multi-disciplinary team approach to project delivery.

Design services for the Solid Waste Services Renovations shall meet the operational and programming needs and shall be designed to maximize utilization of the site and facilities.

Priorities for the Solid Waste Services Department include:

• Increased workstations, training areas, and office space for staff o Renovations of current office space to include private offices.

o Increase area for staff workstations.

• Cart Storage o Storage for 4,000 carts with room for expansion.

o Storage for maintenance operations.

o Loading and unloading area for carts and equipment.

• Vehicle Pre-inspection Station o Covered work bays for vehicle inspection and preventative maintenance.

o Workbench and Toolbox area.

o Change to paved area for better vehicle workflow.

Building and site programming assumptions:

• Current geothermal wells on site.

• Platinum LEED status for the facility.

The selected consultant team may be provided with a preliminary space needs program and other pertinent information the City has in its possession. The provided information will be confirmed in the programming phase.

Expected services throughout the designer’s contract will include but not be limited to the following:

Master Planning:

a. Meet with City staff, along with SWS, associated with the oversight and operation of the Wilders Grove Facility.

b. Develop a master plan including phasing options to address the priorities established by SWS.

Programming, Evaluation, and Conceptual Design:

a. Meet with City staff, along with SWS, associated with the oversight and operation of the Wilders Grove Facility.

b. Programming and Concept Design, but not limited to, detailed space needs study and project construction cost involving determination and validation of building and user requirements, floor plate layouts, total building area, and adjacencies for effective and efficient delivery of programs and services.

c. Building construction shall be in accordance with City policies regarding LEED certification. While the City’s LEED policy is to achieve LEED Silver for new construction, this facility has achieved LEED Platinum. Therefore, renovations to the existing facility must maintain the LEED Platinum status of the building. The concept phase includes developing and conducting a sustainability/LEED goals workshop.

d. Project updates including support/providing content for any City-sponsored internal and external websites or other update platforms.

e. Building and site security conceptual plans including the utilization of CPTED protocols.

f. Value management/engineering efforts as necessary to meet the project budget.

g. Project development life-cycle cost estimating and project scope/budget reconciliation.

Architectural Design Services:

a. Prepare signed and sealed contract documents suitable for permitting, bidding and construction, based on the approved Conceptual Design, to include supporting engineering calculations and reports suitable for obtaining construction permits for site and building construction.

b. Site design, grading, drainage, erosion, and sediment control plan

c. Site utility plans

d. Landscape and planting plan

e. Code summary

f. Structural details

g. Technical specifications for civil, architectural, and structural work

h. Review and application of local, state, and federal codes

i. Mechanical, electrical, and plumbing design

j. Integrated systems design

k. Security design

l. Filing and storage system design

m. Furniture, fixtures and equipment

n. All governance submittals, approvals, and permits

o. Technical specifications

p. LEED documentation

q. Constructability reviews

r. Identification of delegated design systems

s. 100% plans and specifications suitable for bidding and construction

t. Coordinate with end-users and Owner consultants.

Bidding Services coordinated with traditional competitive bid delivery:

a. Assemble and issue complete drawings and specifications, including but not limited to, equipment and materials, civil, mechanical, electrical, and architectural disciplines.

b. Coordinate to identify and include bid alternates.

c. Issue plans for bid.

d. Coordinate with City for advertisement of bid on eVP.

e. Conduct pre-bid meeting.

f. Receive RFIs, prepare and assist in issuance of any addenda.

g. Review the bids, provide certified bid tabulation and recommendation of award letter.

h. Participate in value engineering, if required.

i. Assist in the preparation of the NTP to contractor on behalf of the Owner.

Construction Administration:

a. Lead in obtaining building permits and coordination of utility service connections/upgrades.

b. Coordinate and conduct pre-construction meeting(s) with successful contractor at the project site. This meeting will set the parameters for the construction phase process and the expectations for all aspects of the work.

c. Review project scope, schedule, and phasing milestones.

d. Review project administration procedures, requirements, and responsibilities.

e. Coordinate with the Owner’s 3rd party consultants.

f. Processing and expediting of RFIs, shop drawings and submittals, contract modifications, pay applications, change orders, etc.

g. Management, coordination, and communication of all construction activities with the

Owner.

h. Oversee construction close-out procedures and warranty issues.

See Appendix VI, Scope of Standard Professional Services Work, for additional information on services anticipated to be included. It is anticipated that this Scope of Professional Services Work will be attached to the contract with the selected firm. Note: this is not an exhaustive list, and edits or additional services may be needed and will be negotiated in the final contract with the selected firm.

APPENDIX I

HOURLY RATE SCHEDULE

Awarded firm shall perform the services to be performed as set forth in this RFQ and more particularly described in Section 4 Scope of Services utilizing the following hourly rate schedule below.

As stated above in section 2.2 Hourly Rates, provide the Hourly Rate Schedule in a separate, sealed envelope.

Position Title Hourly Rate

Firm Name: ____________________________________________________________

Authorized Signature: _________________________________Date_______________

Signed by: _____________________________________________________________

[Type or Print Name]

Title of Signer: __________________________________________________________

APPENDIX II

PROPOSER QUESTIONNAIRE

The following questions must be answered, and data given must be clear and comprehensive. If necessary, questions may be answered on separate sheets. The Proposer may submit any additional information desired.

Company Name: d/b/a (if applicable)

Street / PO Box:

City: State: Zip:

Phone: Fax: E-Mail:

Website (if applicable):

Sole Proprietor Partnership Corporation Other

Number of years in business under company’s present name:

Fed Tax ID #: DUNS # Are you registered with the North Carolina Secretary of State to conduct business (if required)? (Check One) YES: NO: Not Applicable:

Are you properly licensed/certified by the Federal and/or State of North Carolina to perform the specified work?

YES: NO: Not Applicable: ATTACH COPY OF ALL APPLICABLE LICENSING/CERTIFICATION DOCUMENTS Are/will you be properly insured to perform the work? YES: NO:

Contact for this Contract: Title:

Phone: Fax: E-Mail:

Have you ever defaulted or failed on a contract? (If yes, attach details) YES: NO:

List at least three (3) references for which you have provided these services (same scope/size) in the past five years - preferably government agencies. Do not include City of Raleigh as a reference to meet the requirement of listing at least (3) references.

PROPOSERS ARE RESPONSIBLE FOR SENDING REFERENCE QUESTIONNAIRE (APPENDIX III) TO THEIR

REFERENCES.

1. Company:

Contact Person: Title:

Phone: Fax: E-Mail:

Describe Scope of Work:

2. Company:

Contact Person: Title:

Phone: Fax: E-Mail:

Describe Scope of Work:

3. Company:

Contact Person: Title:

Phone: Fax: E-Mail:

Describe Scope of Work:

4. Company:

Contact Person: Title:

Phone: Fax: E-Mail:

Describe Scope of Work:

5. Company:

Contact Person: Title:

Phone: Fax: E-Mail:

Describe Scope of Work:

The undersigned swears to the truth and accuracy of all statements and answers contained herein:

Authorized Signature: Date:

APPENDIX III

REFERENCE QUESTIONNAIRE

(Instructions)

Request for Qualifications # 274-2025-CM-09 and Solid Waste Services Renovations

Design and Construction Administration Services

The City of Raleigh, as a part of the RFQ, requires proposing companies to submit a minimum of three (3) business references as required within this document. The purpose of the references is to document the experience of the proposer relevant to the scope of services and assist in the evaluation process.

• The Proposer is required to send the reference form (the following two pages) to each business reference listed on Proposer Questionnaire.

• The business reference, in turn, is requested to submit the Reference Form directly to the City of Raleigh Point of Contact identified on the Reference Questionnaire form for inclusion in the evaluation process.

• The form and information provided will become a part of the submitted proposal. The business reference may be contacted for validation of the response.

• It is the Proposer’s responsibility to verify its references have been received by the City of Raleigh Point of Contact by the date indicated on the reference form.

APPENDIX III

REFERENCE QUESTIONNAIRE FORM

Request for Qualifications # 274-2025-CM-09 and Solid Waste Services Renovations

Design and Construction Administration Services

(Name of Business Requesting Reference)

This form is being submitted to your company for completion as a business reference for the company listed above.

This form is to be returned to the City of Raleigh, Reese Wamsley, via email to reese.wamsley@raleighnc.gov no later than 3:00 p.m. ET, June 5, 2025 and MUST NOT be returned to the company requesting the reference.

For questions or concerns regarding this form, please contact the City of Raleigh, Point of Contact above.

Company Providing Reference

Contact Name and Title/Position

Contact Telephone Number

Contact Email Address

Questions:

1. In what capacity have you worked with this company in the past? If the company was under a contract, please acknowledge and explain briefly whether or not the contract was successful.

Comments:

2. How would you rate this company’s knowledge and expertise?

3= Excellent 2= Satisfactory 1= Unsatisfactory 0= Unacceptable

3. How would you rate the company’s flexibility relative to changes in the scope and timelines?

4. What is your level of satisfaction with hard-copy materials, e.g., reports, logs, etc. produced by the company?

5. How would you rate the dynamics/interaction between the company and your staff?

6. Who were the company’s principle representatives involved in providing your service and how would you rate them individually? Would you comment on the skills, knowledge, behaviors or other factors on which you based the rating?

(3= Excellent; 2= Satisfactory; 1= Unsatisfactory; 0= Unacceptable)

Name: Rating:

7. With which aspect(s) of this company’s services are you most satisfied?

8. With which aspect(s) of this company’s services are you least satisfied?

9. Would you recommend this company’s services to your organization again?

Section 2: PROFESSIONAL SERVICE PROVIDER—MWBE SUBCONTRACTORS

Section 1: PROFESSIONAL SERVICE PROVIDER—PRIMARY CONTRACTOR

APPENDIX IV

MWBE PARTICIPATION FORM

IDENTIFICATION OF MWBE PARTICIPATION FOR PROFESSIONAL SERVICES

This Identification of MWBE Participation Form captures information regarding MWBE participation in the providing of professional services as defined by NCGS §143-64.31, et seq. MWBE participation is encouraged for all City of Raleigh contracting opportunities. Please refer to the City’s MWBE Policy for any contract specific requirements. Copy this Form as needed.

COMPANY NAME

PROJECT NAME Solid Waste Services Renovations CITY DEPARTMENT Engineering Services

PROJECT NUMBER 274-2025-CM-09 RFQ SUBMITTAL DATE June 5, 2025

CONTRACT IS FOR PROFESSIONAL SERVICES. Please complete the following:

PROFESSIONAL SERVICES

PROVIDED

Architectural Engineering Public-Private Partnership

Construction

Design-Build Surveying Construction Management at Risk

PRIMARY CONTRACTOR IS

MWBE

Classification: ________ Certified with NCHUB Certified with NCDOT-DBE

RESIDENT

FIRM

YES

NO

*MWBE Classifications: American Indian (AI), Asian American (AA), Black/African-American (B), Hispanic (H), Non-Minority Female (NMF), Socially/Economic Disadvantaged (D)

Complete the chart below for all MWBE subcontractors that you intend to use for this Contract regardless of dollar amount.

PROFESSIONAL SERVICES

PROVIDED

Architectural Engineering Public-Private Partnership

Construction

Design-Build Surveying Construction Management at Risk

MWBE CLASSIFICATION RESIDENT FIRM YES

*MWBE Classifications: American Indian (AI), Asian American (AA), Black/African-American (B), Hispanic (H), Non-Minority Female (NMF), Socially/Economic Disadvantaged (D)

PROVIDED

Architectural Engineering Public-Private Partnership

Construction

Design-Build Surveying Construction Management at Risk

MWBE CLASSIFICATION RESIDENT FIRM YES

*MWBE Classifications: American Indian (AI), Asian American (AA), Black/African-American (B), Hispanic (H), Non-Minority Female (NMF), Socially/Economic Disadvantaged (D)

PROVIDED

Architectural Engineering Public-Private Partnership

Construction

Design-Build Surveying Construction Management at Risk

MWBE CLASSIFICATION RESIDENT FIRM YES

*MWBE Classifications: American Indian (AI), Asian American (AA), Black/African-American (B), Hispanic (H), Non-Minority Female (NMF), Socially/Economic Disadvantaged (D)

APPENDIX V

CONTRACT STANDARD TERMS AND CONDITIONS

(The contract terms provided herein are non-negotiable and shall become a part of any contract issued as a result of this solicitation.)

1. Compensation; Time of Payment

The standard City of Raleigh payment term is NET 30 days from the date of invoice. For prompt payment all invoices should be submitted through the City’s preferred project management software, TUC. All invoices must include the Purchase Order Number. Invoices submitted without the correct purchase order number will result in delayed payment.

2. Standard of Care Engineer shall perform for or furnish to City professional engineering and related services in all phases of the project to which this Contract applies as hereinafter provided. Engineer shall serve as City's prime design professional and engineering representative for the project providing professional engineering consultation and advice with respect thereto. Engineer may employ such Engineer's Consultants as Engineer deems necessary to assist in the performance or furnishing of professional engineering and related services hereunder.

Engineer shall not be required to employ any Engineer's Consultant unacceptable to Engineer.

The standard of care for all professional engineering and related services performed or furnished by Engineer under this Contract will be the care and skill ordinarily used by members of Engineer’s profession practicing under similar conditions at the same time and in the same locality.

3. Opinions of Probable Construction Cost Engineer’s Opinions of probable Construction Cost provided for herein are to be made on the basis of Engineer’s experience and qualifications and represent Engineer’s best judgment as an experienced and qualified professional engineer generally familiar with the construction industry. However, since Engineer has no control over the cost of labor, materials, equipment, or services furnished by others, or over the Contractor’s methods of determining prices, or over competitive bidding or market conditions, Engineer cannot and does not guarantee that proposals, bids, or actual Construction Cost will not vary from opinions of probable Construction Cost prepared by the Engineer. If the City wishes greater assurance as to probable Construction Cost, City may employ an independent cost estimator.

4. Notices All notices, requests for payment, or other communications arising hereunder shall be sent to the following:

City of Raleigh Engineer Attn:

Telephone:

P.O. Box 590 Raleigh, NC 27602

5. Non-Discrimination

To the extent permitted by North Carolina law, the Parties for themselves, their agents, officials, directors, officers, members, representatives, employees, and contractors agree not to discriminate in any manner or in any form based on actual or perceived age, mental or physical disability, sex, religion, creed, race, color, sexual orientation, gender identity or expression, familial or marital status, economic status, veteran status or national origin in connection with this Contract or its performance.

The Parties agree to conform with the provisions and intent of Raleigh City Code §4-1004 in all matters related to this Contract. This provision is incorporated into the Contract for the benefit of the City of Raleigh and its residents and may be enforced by an action for specific performance, injunctive relief, or any other remedy available at law or equity. This section shall be binding on the successors and assigns of all parties with reference to the subject matter of the Contract.

6. Minority and Women Owned Business Enterprise The City of Raleigh prohibits discrimination in any manner against any person based on actual or perceived age, race, color, creed, national origin, sex, mental or physical disability, sexual orientation, gender identity or expression, familial or marital status, religion, economic status, or veteran status. The City maintains an affirmative policy of fostering, promoting, and conducting business with women and minority owned business enterprises.

7. Assignment Neither the City nor the Engineer will assign, sublet, or transfer their interest, duties, or obligations hereunder without the prior written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body which may be a party hereto, nor shall it create any rights or benefits to parties other than the City and the Engineer, except such other rights as may be specifically called for herein.

8. Applicable Law All matters relating to this Contract shall be governed by the laws of the State of North Carolina, without regard to its choice of law provisions, and venue for any action relating to this Contract shall be Wake County Civil Superior Court or the United States District Court for the Eastern District of North Carolina, Western Division.

9. Insurance Contractor agrees to maintain, on a primary basis and at is sole expense, at all times during the life of this Contract the following coverages and limits. The requirements contained herein, as well as City’s review or acceptance of insurance maintained by Contractor is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Commercial General Liability – Combined single limit of no…