RFQ 2031ZA22Q00333 - Video Spectral Comparator.pdf

REQUEST FOR QUOTE

2031ZA22Q00333

Video Spectral Comparator

Table of Contents

Section Description Page Number(s)

A General Information 2

B Pricing Schedule 3 - 4

C Statement of Work 5 - 13

D Packaging and Handling 14

E Inspection and Acceptance 15

F Delivery or Performance 16 - 17

G Contract Administration Data 18 - 19

H Special Contract Requirements 20 – 25

I Contract Clauses 26 - 33

J Attachments 34

K Certifications 35 - 54

L Instructions to Offerors 55 - 58

M Evaluation 59 - 60

2 Bureau of Engraving and Printing 2031ZA22Q00333

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12 & 13, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2022-06 / effective date of 26 May 2022.

B. This procurement is unrestricted and the associated NAICS codes are 541715 Research and

Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and

Biotechnology).

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

3 Bureau of Engraving and Printing 2031ZA22Q00333

SECTION B – PRICING SCHEDULE

CLIN

SUPPLIES/SERVICES QTY UNIT UNIT PRICE TOTAL

0001 Video Spectral Comparator (DCF/WCF)

Warranty included

2 EA $ $

0002 Quartz Glass Holding Plate (VS/QPlate)

(DCF/WCF)

2 EA $ $

0003 Paper Weight All Machined Add Felt to

Base (DCF/WCF)

4 EA $ $

0004 VSC8000 Calibrator (DCF/WCF) 2 EA $ $

0005 Embedded Personal Information

Decoder Module for VSC8000

(DCF/WCF)

2 EA $ $

0006 Document Tilt Plate + 4 Clips

(DCF/WCF)

2 EA $ $

0007 Installation (DCF/WCF) 2 EA $ $

0008 Training (DCF/WCF) 2 EA $ $

0009 Travel (DCF/WCF) 2 LOT NTE$2,633.33 NTE$2,633.33

0010 Shipping (DCF/WCF) 2 EA $ $

Total Base Year $ $

Option Year 11

1001 Preventative Maintenance Service

(DCF/WCF)

1 EA $ $

Total Option Year 1 $ $

1 The period of performance (pop) includes option periods, which will be evaluated at the time of award.

4 Bureau of Engraving and Printing 2031ZA22Q00333

Option Year 2

2001 Preventative Maintenance Service

(DCF/WCF)

1 EA $ $

Total Option Year 2 $ $

Option Year 3

3001 Preventative Maintenance Service

(DCF/WCF)

1 EA $ $

Total Option Year 3 $ $

Option Year 4

4001 Preventative Maintenance Service

(DCF/WCF)

1 EA $ $

Total Option Year 4 $ $

Grand Total $ $

5 Bureau of Engraving and Printing 2031ZA22Q00333

SECTION C – STATEMENT OF WORK (SOW)

C.1 Introduction/Background:

The Bureau of Engraving and Printing (BEP) is a component of the U.S. Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S.

security products. Banknote currency manufacturing occurs at the BEP Eastern Currency

Facility in Washington, D.C. (DCF) and the BEP Western Currency Facility (WCF) in

Fort Worth, TX.

The Office of Quality Operations Product Quality Division (OQO/PQD) of the Bureau of

Engraving and Printing (BEP) has a requirement for a Video Spectral Comparator (VSC).

The VSC has capabilities that include document and security features imaging and hyperspectral analyses which is useful for all the divisions within the Office of Quality

Operations and the Office of Quality Engineering & Management. This instrument will assist in the imaging and analysis of the catalyst family of notes in addition to defects seen in production. This acquisition of enhanced specific spectral and imaging capabilities will have a direct impact on the efficiency printed currency production and QC analysis. The benefits of a VSC are having the ability to obtain quantitative information about materials, security features, and durability of test samples and banknotes.

C.2 Objective/Scope/Purpose:

The Contractor shall provide the BEP, DCF and WCF with a newly constructed VSC containing all sub-components and major components listed in the technical requirements below. The Contractor shall provide a computer containing all hardware and software necessary to operate the VSC. When delivered, the VSC shall be fully interfaced with the computer so that all hardware and software can be operated by the computer. The computer shall be operated off network as a standalone system. The VSC acquisition shall be a firm fixed price contract for an integrated system encompassing equipment, data collecting unit, control system, delivery, installation, and training.

The contractor shall provide all labor and materials to deliver and install the systems. The contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation. The contractor shall provide startup assistance, training, calibration procedure, integration and warranty for this requirement herein.

Warranty, calibration and maintenance operating assistance service will be required for one year.

C.3 Tasks/Requirements:

The following represents the minimum capability, functionality, and performance characteristics of the VSC. At a minimum, the contractor shall supply the following sub-system and major components for the VSC:

C.3.1 Instrument shall be plug-and-play, incorporating all necessary components including, but not limited to, illumination sources, detection elements, optics, electronics, controls, stand-alone computer hardware, and software.

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C.3.2 Instrument shall operate with standard US electrical power source (110V) under ambient laboratory temperature (65-75o F) and relative humidity (30-60o F) conditions.

C.3.3 The instrument shall allow for automated switching between light sources and optical filters.

C.3.4 The instruments shall in High resolution live color/NIR camera with a range of at least

400 nm to 1100nm. The camera shall have 50x or better optical zoom capabilities.

C.3.5 The instrument shall have a field of view of at least 200mm x 100 mm.

C.3.6 The instrument shall include a 10MP camera or better for high resolution image acquisition.

C.3.7 The camera shall have both automated and manual control of the image integration, contrast, and brightness.

C.3.8 The instrument shall include incident visible/IR and transmitted visible/IR sources.

C.3.9 The instrument shall include 850 nm sources for both incident and transmitted light

C.3.10 The instrument shall include a high intensity spotlight source for IR fluorescence imaging with filters to allow for controllable wavelength bands illumination

C.3.11 The instrument shall include two or more sets of oblique Visible/IR sources preferably with variable angle selection.

C.3.12 The instrument shall be capable of band pass imaging including visible bands and bands in the Near Infrared.

C.3.13 The instrument shall be capable of collection fluorescence images with 365 nm, 312 nm, 256 nm, and transmitted 365 nm illumination. The instrument shall have safety interlocks for the use of 312 nm and 256 nm sources.

C.3.14 The instruments shall be able to differentiate fluorescence and phosphorescence using

365nm illumination.

C.3.15 The instrument shall include lighting arrays to allow for vertical and horizontal scanning of Diffractive Optically-variable Devices/ Holograms.

C.3.16 The instrument shall have a co-axial illumination Source.

C.3.17 The instrument shall include a 980 nm light source for anti-Stokes imaging.

C.3.18 The instrument shall include imaging filters including visible wavelength filter, UV pass filters and 15 or more long pass filters in the visible/IR.

C.3.19 The instrument shall be capable of circular polarized and linear polarized imaging.

C.3.20 The instrument shall include a sample tilt plate of at least 70 mm x 100 mm that allows for sample tilting from 0°-90°.

C.3.21 The instrument shall include a software-controlled motorized xy-stage.

C.3.22 The instrument shall include a Microspectrophotometer capable of measuring absorption, reflectance, transmission, and fluorescence spectra from 400 nm to 1000 nm with a resolution of 5 nm or better.

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C.3.23 The instrument shall include the computer and monitor necessary for control of the instrument, observation of image and spectral data, and storage of instrument data.

C.3.24 The instrument shall include all software necessary to run the instrument, control the light sources, filters and camera and collect all of the imaging and spectral data.

C.3.25 The software shall allow for side-by-side comparison of live and stored images.

C.3.26 The software shall allow for image annotation including text and measurements such length, angle, and area.

C.3.27 The software shall allow for images to be saved in Bitmap, Jpeg, and TIF formats with image setting details.

C.3.28 The software shall be able to detect latent images and Scrambled Indicia.

C.3.29 The software shall allow for generation of 3d images of document surface topography.

C.3.30 The software shall allow for the creation of hyperspectral image cubes over an adjustable range from 400-1000nm in incremental steps in incremental steps of at most 20nm and down to 5 nm or better.

C.3.31 The instrument shall include calibration software and NIST traceable standards for transmission and reflectance spectra.

C.3.32 The Instrument shall be able to run diagnostic testing on the motors, lamps, and filters

C.3.34 The instrument shall be fully functional upon installation by the vendor.

C.4 Deliverables:

No. Deliverable Due Date Deliverable Recipient Deliverable Format

C.9 Training Materials Two (2) weeks in advance of the training

Office of Quality

Operations

CD and hard copies

C.9 Training Certificate Upon

Completion

Office of Quality

Operations

Hard copies

C.12 Service Call Report Upon

Completion

Office of Quality

Operations

MS Word or PDF

C.5 Government Furnished Property (GFP):

Not applicable.

C.6 Applicable Documents.

Contracted services & equipment must be performed in a manner consistent with the following Bureau of Engraving and Printing's (BEP) EHS document(s): 75D-07.0-04 EHS

Contractor Requirements, 75B-07.0-06 EHS Requirements for Large Equipment

Purchases & 75D-05.0-01 Radiation and Laser Safety. The applicable contents of the document(s) must be adhered to. The BEP will furnish the document(s) as part of the contract. Radiation from optical/illumination sources, in their final configuration, shall

8 Bureau of Engraving and Printing 2031ZA22Q00333 not exceed the American Conference of Governmental Industrial Hygienists (ACGIH)

Threshold Limit Values established for visible, near-infrared, and ultraviolet radiation in the publication: ACGIH 2022 Threshold Limit Values and Biological Exposure indices.

C.7 Place of Performance:

C.7.1 Washington, DC Eastern Currency Facility

14th and C Streets, SW

Washington, DC 20228

Contractors shall call (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. the appointment line is staffed from 8:30 am to 2:30 pm, Monday through Friday. A voice message maybe left after normal working hours.

The following information should be provided: (1) Supplier/manufacturer Name, (2)

Contact Person with a phone number, (3) Contact/Delivery Order Number, (4) Total number of cartons or pallets, (5) Total weight, (6) Date and Time of Delivery.

C.7.1.1 Washington, D.C. Facility Delivery Constraints:

The Washington, D.C. facility has delivery vehicle constraints. The maximum truck size that can be accommodated is a height of 12 feet 6 inches from the ground to the top of the trailer and a length of 40 feet. A 42 foot truck with a short tractor may be substituted for a adjustable rear wheels. Truck and content of load cannot exceed 44,000 pounds. Each pallet/carton cannot exceed 4,000 pounds. Trucks and pallets/cartons over the outlined size limits will be turned away unless other arrangements have been outlined in contract requirements.

C.7.2 Deliveries to Western Currency Facility (WCF):

9000 Blue Mound Rd

Ft. Worth, TX 76131

The Contractor shall call the Receiving Area at (817) 847-3822 at least twenty-four (24) hours in advance to schedule all deliveries. The following information is to be provided:

(1) Name of supplier/manufacturer, (2) Contract/Delivery Order Number, (3) Total number of cartons or pallets, (4) Total weight, (5) Date and Time of Delivery.

C.8 Performance/Delivery Period:

The performance period for this requirement will be a one (1) year base and four (4) 12-months option period for preventative maintenance. The Contractor shall provide the equipment to DCF and WCF within 180-days upon award of the contract.

C.9 Training and Training Requirements:

Training shall be provided for the VSC after installation and successful completion of the

Bureau Acceptance Test (BAT) at the BEP DCF and WCF. Training shall cover the entire

VSC system delivered, including all subsystems and support equipment. The training session shall occur on two (2) days.

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Training shall last up to eight (8) hours and correspond to the starting at 8:00 am for the day shift only. All training shall be scheduled by the BEP COR Monday through Friday except holidays. Training shall be based upon the information included in the VSC operation and maintenance manuals and any other supplemental devices and information that the contractor and the BEP jointly deem necessary for satisfactory training. Training session may have up to three (3) BEP personnel in attendance. Maintenance personnel shall receive training in both the electrical and mechanical maintenance of the equipment.

The contractor shall provide all training materials (CD and hard copies) 2 weeks in advance of the training and labor required for the installation and training. Training shall include, at a minimum, installation, operation, instrument operation, maintenance and set up procedures for calibration software features. Contractor shall provide a dated certificate of completion of names of Bureau employees that were trained.

C.9.1 Contractor shall schedule the installation of the system and testing of all features such that the installation, testing and training is performed on the same day, or in such a way as to minimize downtime.

C.9.2 Contractor shall inform the BEP COR at a minimum thirty (30) days prior to installation to coordinate and schedule installation and training. The contractor shall provide all training materials to the COR prior to installation for review and approval by the BEP.

The training materials shall include a CD of all materials with adequate hard copies for each training attendee. All printed training aids shall be provided for the course, be in

English language, and become the property of the Government.

C.9.3 Training personnel shall be qualified representative(s) specifically trained in operation and maintenance of the Original Equipment Manufacturer (OEM) and be fluent enough in the English language to instruct without the need of a language interpreter. Contractor shall provide specialized training to familiarize BEP personnel on the installation and operation of the system, parts, and to help ensure reliable performance and maximum service life, during normal usage. Instructor must have successfully completed training in the craft, of which training will be provided, to a level sufficient to be classified at least at the Journeyman level, Master level preferred.

C.9.4 Training shall be sufficient to adequately prepare the operators to safely run the system by themselves while meeting the production requirements. Operator training shall include related safety, health, and environmental topics such as those outlined in this SOW.

C.9.5 Maintenance training shall also consist of electrical, mechanical, and Programmable Logic

Controller (PLC)/Drive control. Training shall be sufficient to adequately prepare maintenance personnel to support the equipment, including debugging problems or incidents, by themselves meeting the unscheduled corrective maintenance and preventative maintenance requirements.

C.10 Maintenance Service Requirements:

Contractor shall provide annual routine preventative maintenance and calibration of the equipment. During the preventative maintenance service, the contractor will calibrate all functions of the Video Spectral Comparator Contractor shall provide a point of contact for maintenance and recalibration support. During the preventive maintenance (PM) and calibration, the following shall be included:

10 Bureau of Engraving and Printing 2031ZA22Q00333

C.10.1 Original equipment manufacturer (OEM) certified maintenance and repair technicians shall perform all remedial maintenance, service, and repairs.

C.10.2 The systems must be inspected, optimized, and performance verified by completing the

BAT that was completed during installation.

C.10.3 Additional on-site emergency and/or unscheduled service/repair visits including all necessary labor, equipment (e.g., test equipment and tools), replace equivalent system parts, OEM factory-certified replacement parts, and travel to identify, interpret, and isolate suspected and confirmed malfunctions and then repair and resolve such problems with any part, component, thus returning the equipment to Proper Operating Condition meeting the specification defined in Section C.3 above.

C.10.4 On-site support shall be supplied within three (3) business days/best effort onsite service response of service call and shall be accomplished during local business hours, 7:00 AM to 4:00 PM excluding federal holidays and weekends.

C.10.5 Unlimited telephone and email technical support relating to the system, during the

Contractor's business hours, Monday – Friday (excluding Federal holidays).

C.10.6 OEM-certified replacement parts and software identical or fully compatible (equal to) with original equipment. OEM-certified maintenance and repair technicians shall perform all remedial maintenance and calibration services and repairs.

C.10.7 Updates to the applications and software installed on the BEP workstations or laptops used for data collection and operational support; clean optics and parts, inspect for wear and damage.

C.10.8 Absolute adherence to and conformity with OEM specifications, manuals, bulletins etc.

in performing services and repairs. Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation and modifications, and latest state-of-the-art applications for service/repair being performed on equipment according to specifications as defined in Section C.3 above.

C.10.9 Systems software, firmware and hardware support and updates are needed for reliability improvements and corrections of any defects.

C.10.10 When systems are repaired or serviced, performance will be verified by completing the

BAT, below, that was completed during installation.

C.10.11 With the completing of service call or annual routine preventative maintenance and recalibration, the contractor shall provide the COR with a copy of a field service report/ticket identifying the following:

C.10.11.1 Equipment name, manufacturer model number, and serial number of the equipment being serviced/repaired.

C.10.11.2 The reason for the service call.

C.10.11.3 Detailed description of the work performed.

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C.10.11.4 Test instruments or other equipment used to affect the repair or otherwise perform the service.

C.10.11.5 The name(s) and contact information of the technician(s) who performed the routine preventative maintenance and recalibration or repair service.

C.10.11.6 For informational purposes, the on-site hours expended, and parts/components replaced.

C.10.11.7 Scheduled Visits.

C.10.11.8 Any necessary routine preventative maintenance and recalibration or repair service will be scheduled by the COR with coordination by the Contractor.

C.10.11.9 Service personnel must be acceptable for entry into a secure U.S.

Government facility.

C.10.11.10 Any necessary routine preventative maintenance and recalibration or repair service will be scheduled by the COR with coordination by the Contractor.

C.10.11.11 Service personnel must be acceptable for entry into a secure U.S.

Government facility.

C.11 Bureau Acceptance Test (BAT):

C.11.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, to include inventory of parts list and supplies listed in the contract.

C.11.2 Verification: Demonstration is expected to require one (1) day and shall be conducted as part of the installation and training visit.

C.11.3 Validation/BAT: The BEP will validate the VSC is in compliance with the requirements stated in Section C.3 above. All components must be fully operational. The VSC shall pass a BEP OEHS electrical and magnetic field test. All incoming materials must pass a security inspection which may include examination by X-ray. After installation and training, a BAT of the system shall be performed by the BEP to ensure features performs as expected in production and there are no unintended consequences of the system. The BAT shall be performed by the Contractor after installation to demonstrate compliance with the contract requirements for BEP Final Acceptance at the BEP ECF. Note: If the equipment does not successfully pass the BAT and must be retested, the Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials.

C.11.4 Final Acceptance: The Contracting Officer’s Representative (COR) will observe the incoming VSC and 100% monitor the VSC installation to ensure receipt of an acceptable product according to specifications in C.3. The COR will notify Contracting Officer (CO) and contractor should any deliverable item(s) not meet the BEP’s specifications for this requirement. Any product found unacceptable will be rejected.

12 Bureau of Engraving and Printing 2031ZA22Q00333

Any equipment arriving to the BEP damaged, shall be photographed by the BEP for records and returned to the Contractor for replacement/repair at no cost to the BEP.

C.12 Warranty:

The Contractor shall warrant all equipment, materials and workmanship to be free from defects, damage or failure. The one (1) year warranty period shall begin after successful completion of the BAT. The contractor’s warranty shall be inclusive of parts, labor, and associated transportation and shipping costs. When a malfunction occurs while covered under warranty, the contractor shall provide a technical support to troubleshoot the problem within 72 hours of notification.

Warranty shall include materials and labor for the repair or replacement of defective parts and service at the installation site after the BEP's final acceptance of the VSC.

During the warranty period, the contractor personnel shall correct or re-perform any defective or nonconforming services within 72 hours or less, and have spare parts, if required. If the contractor shall correct or re-perform during the warranty period, all cost shall be covered under the warranty. The contractor shall provide all necessary information for the COR to make service contacts, i.e., names, physical addresses, email addresses and telephone numbers. Upon completion of a service call, the contractor shall furnish a report, in English, documenting the work performed and any recommendations, including preventative maintenance, to lessen the potential of a future occurrence.

C.13 Access to Government Facility:

The BEP is a secure facility and all instruction of the BEP Police must be obeyed. Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure.

During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on

Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

C.14 Documentation:

The Contractor shall provide English-language documentation that describes accurate and current technical information for VSC. The documentation shall include operational manuals, maintenance manuals, technical support contact information, and component purchasing information.

C.15 On-Site Work Restrictions:

When performing services at the place of installation such work must be performed without:

13 Bureau of Engraving and Printing 2031ZA22Q00333

C.15.1 Interfering with Government business;

C.15.2 Unduly restricting traffic;

C.15.3 Causing unsafe conditions for employees and visitors; and

C.15.4 Adversely affecting the operation of BEP Facility.

C.15.5 Non-compliance with security regulations.

Failure to adhere to this requirement can be considered grounds for termination.

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SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 Notice of Packaging Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the DCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip will include, at minimum the following information:

D.2 General Items – Information Required for Each Shipment:

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 Line Items – Information Required for Each Line Item Included in the Shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

D.4 Notice of Shipping Label Requirements:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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SECTION E – INSPECTION AND ACCEPTANCE

The Inspection and Acceptance will be performed based on commercial practices per FAR

52.212-4.

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SECTION F – DELIVERY OR PERFORMANCE

F.1 Place of Delivery:

Bureau of Engraving and Printing

Washington, D.C. Currency Facility (DCF)

14th & D Streets, S.W.

Washington, D.C. 20228

POC: Mr. Daniel Fosnacht

And

Western Currency Facility (WCF)

9000 Blue Mound Rd

Ft. Worth, TX 76131

F.2 Notification of Delivery:

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises.

The BEP will not provide any assistance during deliveries.

The vendor shall notify the COR seven (7) days prior to scheduling equipment deliveries.

Copies of the packing lists shall be included with this notification and a list of vendor employees who will need access to the BEP to perform installation and testing of the equipment.

F.3 Deliveries to Washington, DC Annex Building:

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to

2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

17 Bureau of Engraving and Printing 2031ZA22Q00333

F.4 Deliveries to Western Currency Facility (WCF):

The Contractor shall call the Receiving Area at (817) 847-3822 at least twenty-four (24) hours in advance to schedule all deliveries. The following information is to be provided:

(1) Name of supplier/manufacturer, (2) Contract/Delivery Order Number, (3) Total number of cartons or pallets, (4) Total weight, (5) Date and Time of Delivery.

F.5 BEP Year End Shutdown Period and Federal Holidays:

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the

Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Office of Acquisition

14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G. DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract;

or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

19 Bureau of Engraving and Printing 2031ZA22Q00333

(End of clause)

G.3 DTAR 1052-223-7003, Electronic Submission of Payment Requests (APR

2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding

IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the

Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the

Contracting Officer's written authorization with each payment request. (End of clause)

20 Bureau of Engraving and Printing 2031ZA22Q00333

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Type of Contract:

This is a Firm Fixed-Price type contract.

H.8 Identification of Contract Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

H.10 Evaluation of Contractor Performance:

(a) Interim and final evaluations of Contractor performance will be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond.

Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment

Reporting System (CPARS) and the Federal Awarded Performance and Integrity

Information System (FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

21 Bureau of Engraving and Printing 2031ZA22Q00333

The CPARS module assesses performance on contracts for Systems, Services, Information

Technology, and Operations Support, Architect-Engineer contracts and performance on

Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required

60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the

Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.11 Accident Prevention:

The Contractor shall comply with safety practices as may be deemed necessary by the

Bureau Safety Manager to ensure the safety and health of Contractor and Bureau employees.

When the Contractor’s performance requires the use of power-activated devices for welding, cutting or burning using open-flame or electric-arc equipment, the Contractor shall provide no less than three (3) days advanced written notice to the COR requesting approval for the use of the power-activated devices. The COR shall obtain clearance of such use through the Bureau Safety Manager and provide written confirmation of approval or disposal to the Contractor.

The Contractor shall take any other precautions necessary to protect all persons against injury at the work site and shall be held responsible for all damages to persons and property that occur as a result of his fault or negligence in performing the contract work.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting Officer. Any Contractor personnel removed for failure to maintain a safe and healthy work environment may not be allowed to return to the Bureau’s property.

https://cpars.cpars.gov/cpars/app/home.do

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H.12 Bureau Working Restrictions:

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

• Interfering with Government business;

• Unduly restricting traffic;

• Causing unsafe conditions for employees and visitors; and

• Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns.

Visitors to the facility will be required to wear masks/facial coverings and have their temperature checked. Failure to adhere to Bureau policies will be denied entry.

H.13 Parking:

All vehicles entering the facility are subject to inspection. There is no available parking at the DCF.

H.14 Utilities Provided:

For the purpose of this contract, utilities such as water, electricity, etc., will be furnished by the Government at no cost to the Contractor for the preparation and performance of the

BAT and installation of the equipment at the Bureau. All extensions, wiring, hoses, etc., required for connection to such utilities shall be furnished by the Contractor. The

Contractor will be required to participate in all BEP utility conservation programs. Long distance and FTS telephone services will not be provided. If the Contractor anticipates any interruption to a utility service, the Contractor shall provide written notification to the COR

10 calendar days prior to the utility interruption.

H.15 Bureau’s Regulations:

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations. If the contract requires contract employees to work on

Bureau premises for a period of time exceeding five calendar days, such employees will be subject to an appropriate preliminary personnel security check to be conducted by the

Bureau's Office of Security. Such employees shall be approved by the Contracting Officer prior to commencing work on the premises. Employees who do not meet established security criteria shall not be permitted to work on the premises.

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H.16 Permits and Licenses – General:

In the performance of work hereunder, the Contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivision thereof, or of any other duly constituted public authority. The Contractor shall comply with all laws and regulations applicable to work to be performed hereunder.

H.17 Compliance with Occupational Safety and Health Act of 1980 Government Owned

Facilities/Equipment:

Performance of work hereunder shall comply with the provisions of the Occupational

Health and Safety Act of 1980, as amended (OSHA). If at any time during the performance of this contract, the Government - furnished facilities and/or equipment do not conform to

OSHA standards, the Contractor must so notify the Contracting Officer, in writing, including a recommendation of the corrective action needed.

H.18 Security Requirements:

BEP’s facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

H.19 Personnel Security Requirements:

Personnel Security Clearance. Contractor and subcontractor employees involved in the repair, maintenance, installation, modification, inspection, or any other capacity requiring access to the BEP, access to the BEP computer systems or information contained therein, or other information pertinent to BEP personnel or security operations shall be subjected to suitability investigations, conducted by the BEP, before assignment to perform work under this contract.

All Contractor and subcontractor personnel requiring access to the BEP or working on the

BEP contract will be required to complete and submit, to the COR, all security forms furnished by the Personnel Security Division, commensurate with the sensitivity of their positions.

Upon receipt of the Performance Work Statement, the Office of Security will provide an assessment of access level and the type of background investigation that will be granted as well as the appropriate Position Sensitivity Levels which will be assigned to all positions occupied by Contractor and Subcontractor employees. The position sensitivity of all positions occupied by Contractor and Subcontractor employees, which involve access to the Personal Computer function, including those involved in the inspection of the work are designated as Low Risk. Should other positions be identified, requiring a higher sensitivity, the position sensitivity shall be designated as High Risk. Access to the BEP and placement in these positions require that the BEP conduct a Full Field Background investigation, and

24 Bureau of Engraving and Printing 2031ZA22Q00333 that it be favorably completed. Required security packets are required to be submitted to the COR, within ten (10) working days, for use by Personnel Security Division, Office of

Security. The Contractor shall submit packages of all personnel expected to be present at the Bureau for extended periods of time in excess of ten (10) working days no later than ninety (90) days prior to the delivery of the equipment to the Bureaus.

The BEP reserves the right to deny access to its facilities and/or security systems, following adjudicative guidelines set forth in Executive Order 10450 and applicable supplemental directives, to any individual about which an adverse suitability determination is made.

Failure to submit the required security investigation packet or to truthfully answer all questions contained in security investigation packets shall constitute grounds for denial of access clearance.

The selected Contractor shall not provide access to employees, or subcontract employees, until written access clearance is provided by the Personnel Security Branch, office of

Security, BEP. Contractors and subcontractors are responsible for reporting all changes to the COR within five (5) days of the occurrence of the change concerning any of their employees, which may affect the suitability of their employees for access to the BEP or placement in any of these positions including additions, or deletions.

The COR shall maintain a current listing of access requirements and provide that information to the Personnel Security Division, BEP. The Personnel Security Division will inform the COR of all access denials. The reason for the denial will not be provided to the company contact in accordance with the Privacy Act of 1974. Denial of access to the BEP does not preclude employment of the individual concerned, by the Contractor, in any capacity not associated with the contract. Reinvestigation may be required throughout the life of the contract to adhere to Government security requirements.

H.20 Contractor Clearance through U.S. Customs and Border Protection:

In the event the Contractor is to provide equipment of foreign manufacture, which must be imported into the United States, it shall be the responsibility of the Contractor to make entry through United States Customs and Border Protection and pay all duties and charges appurtenant thereto. Imports guidelines, questions and answers can be found at http://www.cbp.gov/trade.

H.21 Contract Performance Information:

Dissemination of Contract Performance Information: The Contractor must not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results or conclusions made pursuant to the performance of this contract, without the prior written consent of the Contracting Officer. Two copies of any material proposed to be published or distributed must be submitted to the Contracting

Officer for approval.

http://www.cbp.gov/trade

25 Bureau of Engraving and Printing 2031ZA22Q00333

Contractor Testimony: All requests for the testimony of the Contractor or its employees, and any intention to testify as an expert witness relating to: (a) any work required by, and or performed under, this contract; or (b) any information provided by any party to assist the Contractor in the performance of this contract must be immediately reported to the

Contracting Officer. Neither the Contractor nor its employees must testify on a matter related to work performed or information provided under this contract, either voluntarily or pursuant to a request, in any judicial or administrative proceeding unless approved by the Contracting Officer or required by a judge in a final court order.

H.22 Travel Cost:

Costs incurred by Contractor personnel on official company business are allowable, subject to the limitations contained at FAR 31.205-46 Travel Cost. Costs for travel transportation will be based on actual incurred costs. Costs for lodging, meals and incidentals expense will be based on Federal Travel Regulations prescribed by the General Services

Administration, for travel in the contiguous United States available at http://www.gsa.gov/portal/content/104877. Costs incurred for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel. Documentation to support actual costs incurred shall be allowable only if the following information is documented—

• Date and place (city, town, or other similar designation) of the expenses;

• Purpose of the trip; and

• Name of person on trip and that person’s title or relationship to the Contractor

Airfare costs in excess of the lowest priced airfare available to the Contractor during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are…