RFQ 2031ZA22Q00258.pdf

REQUEST FOR QUOTE

2031ZA22Q00258

High Speed Polar Cutters

Table of Contents Section Description Page Number(s)

A General Information 2 B Pricing Schedule 3 C Statement of Work 4 - 14 D Packaging and Handling 14 - 15 E Inspection and Acceptance 16 F Delivery or Performance 17 - 18 G Contract Administration Data 19 - 20 H Special Contract Requirements 21 - 28 I Contract Clauses 28 - 37 J Attachments 38 K Certifications 39 - 56 L Instructions to Offerors 57 - 60 M Evaluation 61 - 62

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SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12 & 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation shall not be issued. This is a small business set aside.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2022-04 / effective date of 30 January 2022.

B. This procurement is unrestricted and the associated NAICS code is 333244, Printing Machinery and Equipment Manufacturing.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

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SECTION B – PRICING SCHEDULE

CLIN

SUPPLIES QTY UNIT UNIT

PRICE

TOTAL

0001 Polar N 137 HD Cutter 2 EA $ $

0002 Installation 2 EA $ $

0003 Rigging 2 EA $ $

TOTAL Base Year $ $

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SECTION C – STATEMENT OF WORK (SOW)

High Speed Polar Cutters

SECTION I: Background

1.1 The Bureau of Engraving and Printing’s (BEP) mission is to develop and produce United States currency notes, trusted worldwide. BEP’s vision is to be the world standard securities printer providing its customers and the public with superior products through excellence in manufacturing and innovation. The BEP also prints miscellaneous Presidential Certificates, Consular Report of Birth Abroad Certificates, United States Passports, and Citizenship Certificates as well as many other miscellaneous documents for the Pentagon, White House, Food and Drug Administration, and the Bureau of Engraving & Printing Public Sales Office.

1.2 As a part of the printing process, High Speed Polar Cutters are used to cut security papers for printing aforementioned miscellaneous documents. These cutters are an essential item for the cutting of the type of paper utilized by BEP.

SECTION II: Scope

2.1 The Contractor shall provide two (2) High Speed Polar Cutter N 137 PRO HD in compliance with the specified requirements listed in Section 3 below. The High-Speed Polar Cutters shall be delivered to the District Currency Facility (DCF) in Washington, DC and the Western Currency Facility (WCF) in Fort Worth, TX. The High Speed Polar Cutters shall consist of central lubrication, twin clamp including tilting back gauge, down holder in front of the knife, and be able to prevent shingling or tipping. The High Speed Polar Cutters will increase productivity and workflow of critical materials, have programmable function, and an air table 1000x1000 Formica surface.

2.2 The Contractor shall provide all personnel required for labor, equipment and materials, transportation, and supervision to deliver and install the High Speed Polar Cutters. Warranty shall be for one (1) year (12 calendar months).

SECTION III: Technical Requirements/Technical Data

3.1 Proper Operating Conditions.

The following represents the minimum capability, functionality, and performance characteristics of the listed components of the High Speed Polar Cutters. The Contractor shall meet or exceed all of the following minimum functions and specifications:

3.1.1 High-Speed Polar Cutter N 137 PRO HD:

• Cutting width- 1,370 mm | 53.94 in

• Feeding depth- 1,450 mm | 57.09 in

• Loading height max. (without false plate)- 165 mm | 6.50 in

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• Length front table- 730 mm | 28.74 in

• Table height- 900 mm | 35.43 in

• Safety clamp pressure- 30 daN | 66 lbs

• Clamp pressure, min- 150 daN | 331 lbs

• Clamp pressure, max- 5,500 daN | 12,125 lbs

• Back-gauge speed on return way (0 - ...) 300 mm/sec | 11.81 in/sec

• Knife speed- 45 cycles/min

• Knife thickness- 13.75 mm | 0.54 in

• Knife grinding reserve max.- 50 mm | 1.97 in

• Smallest cut, manual, without false plate- 25 mm | 0.98 in

• Smallest cut, automatically, without false plate- 25 mm | 0.98 in

• Smallest cut, automatically, with false plate- 90 mm | 3.54 in

• Width, without side tables- 2,580 mm | 101.57 in

• Length- 2,840 mm | 111.81 in

• Height- 1,710 mm | 67.32 in

• Weight, net (without special equipment)- 4,150 kg | 9,149 lbs

• Static floor load- 731 daN/m² | 153 lbs/sqft

• Specific surface pressure- 1.9 daN/cm² | 27 lbs/ sqin

• Dynamic Surcharge- 20%

• Electric power draw- 6.7kVA

• Thermal output- 21,731 BTU

Polar N 137 PRO HD:

• Cutting width- 1370mm / 53.94 in

• Feeding depth- 1450mm / 57.09 in

• Loading height max without false plate- 165mm / 6.50in

• Voltage- 220volts / 60 cycles

• 21.5” touch-screen display

• Real image preview

• Cast-iron construction

• Body cast in one-piece

3.1.2 Drive capabilities:

• Self-locking worm gear with oil bath

• Maintenance free hydraulic clutch for best power transmission

• Automatic start-up of main motor by the push of a button

• Overload device (shear bolt)

3.1.3 Clamping capabilities:

• Hydraulic clamping pressure with exact scale and stepless adjustment

• Wide pressure range from 150 daN | 331 lbs up to 5,500 daN | 12,125 lbs

• Two-channel safety hydraulics

• False plate for pressure clamp to be fixed from machine front side

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3.1.4 Knife & knife change capabilities:

• OptiKnife: Knife change with knife fine adjustment at the lower dead center from the front side

• Integrated operator guidance for knife change

• Uniform knife change and knife lift

• Electronically correction of knife thickness

• Material relevant electronical knife depth adjustment

• Illuminated working surface / optical cutting line indicator

• Sturdy knife carrier guiding

• 2 HSS high speed steel knives in safety box

• 10 cutting sticks

3.1.5 Measuring System & Back Gauge Control capabilities:

• Positioning accuracy (1⁄100 mm) by direct measuring system DPS with pulse generator

• Free from play precision ball screw spindle with linear ball guiding of the back gauge, almost free from wear

• Infinitely variable, frequency controlled back gauge speed (up to 300 mm/sec | 11.81 in./sec)

3.1.6 Table capabilities:

• Table and side gauges are nickel refined by dipping bath

• Table blower with separate outlet for permanent air, enough capacity for machine table as well as 2 m² of air tables

3.1.7 Operation capabilities:

• Graphical operator guidance in different language packages (up to 9 from 34 different languages can be selected)

• 21,5“ large integrated Full HD Touch-Screen-Display

3.2 Control Specific Functions. The High Speed Polar Cutters shall have the following control specific functions:

• Future-proof own developed software, can be updated

• The POLAR control system and software completely eliminate any possibility of the high-speed cutters being infected by a computer virus, thus guaranteeing maximum safety and operational availability

• Electrical type plate with detailed machine information

• Prepared for exchange of data with other Polar cutters and peripheral equipment via P-Net

(optional) and transfer of externally generated cutting programs (P-Net Service Compucut)

• Unlimited programs storage capacity

• Clear program administration with job number or text

• Measuring system can be switched between: metric (mm, cm), inches and Shaku

• Use of graphics to visually represent material handling

• Production report for logging machine performance data

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• Integrated DIN-size listings (customer specific format listings as well)

• Variable clamping time before cut for optimization of the cutting quality for different material

• Lay guide correction I and II

• Clamping without cut, programmable

• Automatic cut release of a cutting sequence (automatic knife active)

• Cut release by briefly tapping the cut release buttons (automatic knife prepared)

• Jogging mark and ejector are programmable

• Air table off via foot pedal

• Repeat Calculator with operator guidance (Eltrotact)

• Block programming with graphical operator guidance (automatic programming)

• Programming during cutting

• Direct measurement input with numeric keyboard

• Program protection

• Machine parameter can be stored to each program as well as each single program step

• Back gauge parameter (back gauge speed, back gauge acceleration and deceleration ramp)

• Pre-selection cut counter

• Possibility of label correction when using Eltrotact

• Distortion correction if the print on the sheet is shifting due to expansion or contraction

• Safety Equipment

• Two-hand cut release with simultaneous control and non-repeat device

• Infrared light curtain, self-checking

• Protection for light curtain

• Safety pressure (30 daN | 66 lbs)

• Safety catch for clamping bar in case of spring break

• Finger protection for pressure clamp

• Safety catch (mechanical locking) for knife carrier to avoid lowering of the knife carrier and double stroke

• Permanent surveillance of knife after run

• Utmost safety during knife change through knife protection, operator guidance and special knife lift

• Revolving table slot covering (table surface completely closed)

• Rear table guard

• Knock up block

• GS-Certificate

• CE-Norm

3.3 The Contractor shall guarantee that the High Speed Polar Cutters has the following functions:

• Free slots for extensions (options, networking, etc.)

• Control cabinet for slots (extensible and tiltable for easy access)

• Permanent active ventilation of control cabinet by fans

• Machine self-diagnosis showing inspection interval

• Maintenance cut counter

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• Tool box with tools, operating instruction, spare parts catalogue, hand-over certificate and wiring diagram

3.4 Accessories. The Contractor shall provide the following accessories:

• Twin Clamp incl. swivel, tilting back gauge; 1 × contoured false plate – Celasto Swivel-, tilting back gauge, down holder at back gauge

• Cutting stick (set 10 pieces)

• Knife - carbide tipped premium (137)

3.5 Safety Equipment. The Contractor shall provide the following safety equipment:

• Two-hand cut release with simultaneous control and non-repeat device

• Infrared light curtain, self-checking

• Protection for light curtain

• Safety pressure (30 daN | 66 lbs)

• Safety catch for clamping bar in case of spring break

• Finger protection for pressure clamp

• Safety catch for knife carrier to avoid lowering of the knife carrier and double stroke

• Permanent surveillance of knife after run

• Utmost safety during knife change through knife protection, operator guidance and special knife lift

• Revolving table slot covering (table surface completely closed)

• Rear table guard

• Knock up block

• GS-Certificate

• CE-Norm

3.7 Installation. The Contractor shall set up and install all equipment at BEP facilities

SECTION V: Documentation

The Contractor shall provide English-language documentation that describes accurate and current technical information for the High Speed Polar Cutters. The documentation shall include operation manuals for each machine at time of delivery, maintenance manuals, and technical support contact information. Technical support contact information shall include but not be limited to; the name of the manufacturer’s representative, address, telephone number(s), emergency number(s), fax number(s), email address(es) of representatives that can be contacted, and hours of operation.

SECTION VI: Inspection and Testing

6. 1 Responsibility for Inspection and Testing. The BEP reserves the right to perform any and all inspections and tests on the High Speed Polar Cutters. After the inspection, the Contracting Officer Representative (COR) shall notify the Contractor’s POC and the CO if services were

9 Bureau of Engraving and Printing 2031ZA22Q00258 found to be non-compliant with contract requirements and/or unacceptable services were performed.

6.2 Final Acceptance. The system shall be utilized by BEP for a minimum of fifteen (15) calendar days without any problems or issues being noted prior to final acceptance.

SECTION VII: Deliverables

SOW # Deliverable Due Date Deliverable

Recipient Deliverable Format

4.0 Warranty Completion of

full acceptance

COR PDF/Email/MS Word 2003 (or higher) format

5.0 Operation Manual At time of

delivery

COR PDF/Email/MS Word 2003 (or higher) format

5.0 Contact Information At time of award COR PDF/Email/MS

Word 2003 (or higher) format

SECTION VIII: Performance/Delivery Period

The performance period shall be for one (1) year from the date of contract award. The one-year period shall include delivery, installation, and warranty. Delivery shall be made to both DCF and WCF.

SECTION IX: Special Delivery Instructions

9.1 The following DELIVERY information must be provided when scheduling delivery appointments:

• Name of supplier/manufacturer

• Contract/Purchase Order #

• Total number of items

• Total weight (if applicable)

• Date and time of delivery.

9.2 Shipping shall be F.O.B. Destination. To resolve any delivery issue, please contact Shipping & Receiving in DC call (202) 874-3620. For Delivery questions or issues in Fort Worth please call 817-231-4167.

9.3 BEP Delivery Instruction for DCF:

• Loading Dock on D Street SW, Between 13th & 14th Street SW.

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• Contractors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

• Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

9.3.1 DCF Delivery Constraints:

The Washington, D.C. facility has delivery vehicle constraints. The maximum truck size that can be accommodated is a height of twelve (12) feet, six (6) inches from the ground to the top of the trailer and a length of forty (40) feet. A forty-two (42) foot truck with a short tractor may be substituted for a forty (40) foot truck limitation. The truck adequately equipped with dual tandem and adjustable rear wheels. Truck and content of load cannot exceed 44,000 pounds. Each carton/pallet cannot exceed 4,000 pounds. Trucks and cartons/pallets over the outlined size limits will be turned away unless other arrangements have been outlined in contract requirements.

9.4 BEP Delivery Instructions for WCF:

• Contractors must contact WCF General/Stores Receiving at (817) 231-4168 or (817)

847-3664 at least twenty-four (24) hours in advance to notify of approximate delivery time and date. Deliveries are accepted during the operating hours of 7:00 am to 2:00

pm. After hours, contact numbers are (817) 231-4168 or (817) 847-3663.

• WCF General Stores/Receiving operating hours are from 6:00 am to 2:30 pm local time, Monday through Friday, excluding holidays.

SECTION X: Packing Slip Requirements

10.1 Failure to adhere to the packing slip requirement could result in shipment rejection, processing delay, or payment delay.

10.2 The following outlines the BEP’s packing slip requirements to ensure efficient processing of shipments. BEP requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

10.3 The packing list will include, at minimum, the following information:

• Manufacturer – Name of Company

• Purchase Order Number – The order number the BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

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• Telephone Number – The telephone number to be called for inquiries related to the merchandise.

• Customer information – The name and address of the party to which the merchandise is being shipped.

• Total Weight of Packages.

• If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier.

SECTION XII: Place of Delivery

The High Speed Polar Cutters shall be delivered to the following addresses:

Bureau of Engraving and Printing District Currency Facility Attn: To be completed upon award 14th and D Streets, S.W.

Washington, DC 20228

Bureau of Engraving and Printing Western Currency Facility Attn: To be completed upon award 9000 Blue Mound Road Fort Worth, TX 76131

SECTION XIII: Other Important Information

13.1 Federal Holidays and Year-End Shutdown: The Bureau of Engraving & Printing observes all Federal Holidays outlined by the Office of Personnel Management (OPM). For a current list of holiday please visit OPM’s website at www.opm.gov. Additionally, the BEP typically has a year-end shutdown (YES) that runs from the 25thof December until the 1st of January. Deliveries are not typically accepted on Federal Holidays or during YES, unless there are extenuating circumstances and arrangements have been made in advance with appropriated BEP personnel.

13.4 Corrective Action Requests: The Contractor shall provide written corrective action reports to the CO and the COR for any root cause letters or quality audit findings issued for nonconformance to the contract specifications. A corrective action report shall be submitted within thirty (30) calendar days after receipt of a root cause letter or quality finding by the contractor.

SECTION XIV: Safety http://www.opm.gov/

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14.1 General Safety Requirement: All contractors must comply with the requirements and procedures established through the BEP Office of Environmental, Health, and Safety (OEHS).

The COR will coordinate all BEP EHS requirements during the life of the contract. Contracted services must be performed in a manner consistent with the applicable sections of the Bureau of Engraving and Printing (BEP) 75B Environmental, Health, and Safety Policy - BEP Document Control number 75D-07.0-04 EHS Contractor Requirements at the CEF, Attachment D and 75D- 07.0-06 EHS Requirements for Large Equipment Purchases at the DCF, Attachment E.

14.2 Regulations/Publications/Codes: The Contractor shall comply with and perform all services associated with this effort in accordance with any and all applicable Regulations/Publications/Codes. Regulations/Publications/Codes means any and all applicable Federal, State, City, Local and Organizational laws, regulations, codes, ordinances standards, and conditions (e.g. Department of Transportation (DOT), Environmental Protection Agency (EPA), and NFPA 70), public and occupational health, safety, and environmental, etc.), original equipment manufacturer specifications, requirements and standards as well as any and all BEP policies, procedures, guidelines and requirements that govern the performance of the services as prescribed by the contract. The Contractor is solely responsible for ensuring it is complying with and performing in accordance with any such amendments, supplements to such Regulations/Publications/Codes as well as any and all superseding documents issued or enacted during the period of performance of the work. The Government reserves the right to request copies of the company license(s) and other certification documentation that demonstrates their company and personnel have the ability to perform the services at any time during performance.

The Contractor shall provide the requested information within five (5) business days of the request.

SECTION XV: Access to Government Facilities

The BEP is a secure facility and all instruction of the BEP Police must be obeyed. Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure. During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

The BEP will not provide parking for the BEP Washington D.C. Facility.

SECTION XIII: On-Site Work Restrictions

When performing services at the place of installation such work must be performed without:

• Interfering with Government business;

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• Unduly restricting traffic;

• Causing unsafe conditions for employees and visitors;

• Adversely affecting the operation of BEP Facility;

• Non-compliance with security regulations.

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SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 Notice of Packaging Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the DCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip shall include, at minimum the following information:

D.2 General Items – Information Required for Each Shipment:

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 Line Items – Information Required for Each Line Item Included in the Shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

D.4 Notice of Shipping Label Requirements:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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SECTION E – INSPECTION AND ACCEPTANCE

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SECTION F – DELIVERY OR PERFORMANCE

F.1 Place of Delivery:

Deliverables as required during the performance of this contract shall be delivered F.O.B destination. The equipment and supplies identified shall be delivered to the following address:

Bureau of Engraving and Printing District Currency Facility Attn: To be completed upon award 14th and D Streets, S.W.

Washington, DC 20228

Bureau of Engraving and Printing Western Currency Facility Attn: To be completed upon award 9000 Blue Mound Road Fort Worth, TX 76131

The BEP shall not provide paring for the BEP Washington D.C. Facility.

F.2 Notification of Delivery:

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises.

The BEP shall not provide any assistance during deliveries.

The vendor notify the COR seven (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification and a list of vendor employees who shall need access to the BEP to perform installation and testing of the equipment.

F.2 Deliveries to Washington, DC Annex Building:

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

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To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.4 BEP Year End Shutdown Period and Federal Holidays:

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Bureau of Engraving and Printing Office of the Chief Procurement Officer 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract;

or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

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G.3 DTAR 1052-223-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Type of Contract:

This is a Firm Fixed-Price type contract.

H.2 Disclosure of Conflicts of Interest:

It is the BEP policy to award contracts to only those Quoters whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the quoter's technical offer.

Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer shall review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, shall be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the

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United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.3 Identification of Contract Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

H.4 Evaluation of Contractor Performance:

(a) Interim and final evaluations of Contractor performance shall be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations shall be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor shall be permitted 60 calendar days to respond.

Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government shall presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation shall be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, shall be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

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The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that shall serve as a primary contact. This individual shall be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor shall receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail shall also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative shall receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative shall receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.5 Safety:

State “Right to Know” laws and 29 CFR 1910.1200, Employees Hazard Communication Program, require manufacturers, importers and suppliers to label containers of toxic substances or hazardous chemicals with the chemical name and appropriate hazard warning and to provide Material Safety Data Sheets (MSDS) for these substances. Hazard Material Information not meeting the requirement shall not be accepted (off-loaded) by the BEP.

All machinery delivered under this contract shall be in accordance with the BEP’s Safety, Health and Environmental requirements.

H.6 Accident Prevention:

The Contractor shall comply with safety practices as may be deemed necessary by the Bureau Safety Manager to ensure the safety and health of Contractor and Bureau employees.

When the Contractor’s performance requires the use of power-activated devices for welding, cutting or burning using open-flame or electric-arc equipment, the Contractor shall provide no less than three (3) days advanced written notice to the COR requesting approval for the use of the power-activated devices. The COR shall obtain clearance of https://cpars.cpars.gov/cpars/app/home.do

24 Bureau of Engraving and Printing 2031ZA22Q00258 such use through the Bureau Safety Manager and provide written confirmation of approval or disposal to the Contractor.

The Contractor shall take any other precautions necessary to protect all persons against injury at the work site and shall be held responsible for all damages to persons and property that occur as a result of his fault or negligence in performing the contract work.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting Officer. Any Contractor personnel removed for failure to maintain a safe and healthy work environment may not be allowed to return to the Bureau’s property.

H.7 Bureau Working Restrictions:

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

• Interfering with Government business;

• Unduly restricting traffic;

• Causing unsafe conditions for employees and visitors; and

• Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns.

Visitors to the facility shall be required to wear masks/facial coverings and have their temperature checked. Failure to adhere to Bureau policies shall be denied entry.

H.8 Parking:

All vehicles entering the facility are subject to inspection. There is no available parking at the DCF.

H.9 Utilities Provided:

For the purpose of this contract, utilities such as water, electricity, etc., shall be furnished by the Government at no cost to the Contractor for the preparation and performance of the BAT and installation of the equipment at the Bureau. All extensions, wiring, hoses, etc., required for connection to such utilities shall be furnished by the Contractor. The Contractor shall be required to participate in all BEP utility conservation programs. Long distance and FTS telephone services shall not be provided. If the Contractor anticipates any interruption to a utility service, the Contractor shall provide written notification to the COR 10 calendar days prior to the utility interruption.

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H.10 Bureau’s Regulations:

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations. If the contract requires contract employees to work on Bureau premises for a period of time exceeding five calendar days, such employees shall be subject to an appropriate preliminary personnel security check to be conducted by the Bureau's Office of Security. Such employees shall be approved by the Contracting Officer prior to commencing work on the premises. Employees who do not meet established security criteria shall not be permitted to work on the premises.

H.11 Permits and Licenses – General:

In the performance of work hereunder, the Contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivision thereof, or of any other duly constituted public authority. The Contractor shall comply with all laws and regulations applicable to work to be performed hereunder.

H.12 Compliance with Occupational Safety and Health Act of 1980 Government Owned

Facilities/Equipment:

Performance of work hereunder shall comply with the provisions of the Occupational Health and Safety Act of 1980, as amended (OSHA). If at any time during the performance of this contract, the Government - furnished facilities and/or equipment do not conform to OSHA standards, the Contractor must so notify the Contracting Officer, in writing, including a recommendation of the corrective action needed.

H.13 Security Requirements:

BEP’s facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

H.14 Personnel Security Requirements:

Personnel Security Clearance. Contractor and subcontractor employees involved in the repair, maintenance, installation, modification, inspection, or any other capacity requiring access to the BEP, access to the BEP computer systems or information contained therein, or other information pertinent to BEP personnel or security operations shall be subjected to suitability investigations, conducted by the BEP, before assignment to perform work under this contract.

All Contractor and subcontractor personnel requiring access to the BEP or working on the BEP contract shall be required to complete and submit, to the COR, all security forms furnished by the Personnel Security Division, commensurate with the sensitivity of their positions.

26 Bureau of Engraving and Printing 2031ZA22Q00258

Upon receipt of the Statement of Work, the Office of Security shall provide an assessment of access level and the type of background investigation that shall be granted as well as the appropriate Position Sensitivity Levels which shall be assigned to all positions occupied by Contractor and Subcontractor employees. The position sensitivity of all positions occupied by Contractor and Subcontractor employees, which involve access to the Personal Computer function, including those involved in the inspection of the work are designated as Low Risk. Should other positions be identified, requiring a higher sensitivity, the position sensitivity shall be designated as High Risk. Access to the BEP and placement in these positions require that the BEP conduct a Full Field Background investigation, and that it be favorably completed. Required security packets are required to be submitted to the COR, within ten (10) working days, for use by Personnel Security Division, Office of Security. The Contractor shall submit packages of all personnel expected to be present at the Bureau for extended periods of time in excess of ten (10) working days no later than ninety (90) days prior to the delivery of the equipment to the Bureaus.

The BEP reserves the right to deny access to its facilities and/or security systems, following adjudicative guidelines set forth in Executive Order 10450 and applicable supplemental directives, to any individual about which an adverse suitability determination is made.

Failure to submit the required security investigation packet or to truthfully answer all questions contained in security investigation packets shall constitute grounds for denial of access clearance.

The selected Contractor shall not provide access to employees, or subcontract employees, until written access clearance is provided by the Personnel Security Branch, office of Security, BEP. Contractors and subcontractors are responsible for reporting all changes to the COR within five (5) days of the occurrence of the change concerning any of their employees, which may affect the suitability of their employees for access to the BEP or placement in any of these positions including additions, or deletions.

The COR shall maintain a current listing of access requirements and provide that information to the Personnel Security Division, BEP. The Personnel Security Division shall inform the COR of all access denials. The reason for the denial shall not be provided to the company contact in accordance with the Privacy Act of 1974. Denial of access to the BEP does not preclude employment of the individual concerned, by the Contractor, in any capacity not associated with the contract. Reinvestigation may be required throughout the life of the contract to adhere to Government security requirements.

H.15 Contractor Clearance through U.S. Customs and Border Protection:

In the event the Contractor is to provide equipment of foreign manufacture, which must be imported into the United States, it shall be the responsibility of the Contractor to make entry through United States Customs and Border Protection and pay all duties and charges appurtenant thereto. Imports guidelines, questions and answers can be found at http://www.cbp.gov/trade.

http://www.cbp.gov/trade

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H.16 Contract Performance Information:

Dissemination of Contract Performance Information: The Contractor must not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results or conclusions made pursuant to the performance of this contract, without the prior written consent of the Contracting Officer. Two copies of any material proposed to be published or distributed must be submitted to the Contracting Officer for approval.

Contractor Testimony: All requests for the testimony of the Contractor or its employees, and any intention to testify as an expert witness relating to: (a) any work required by, and or performed under, this contract; or (b) any information provided by any party to assist the Contractor in the performance of this contract must be immediately reported to the Contracting Officer. Neither the Contractor nor its employees must testify on a matter related to work performed or information provided under this contract, either voluntarily or pursuant to a request, in any judicial or administrative proceeding unless approved by the Contracting Officer or required by a judge in a final court order.

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SECTION I – CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Offier will make their full text available. Also, the full text of a clause may be accessed electronically at:

https://www.acquisition.gov/far

CLAUSE

NUMBER TITLE DATE

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-7 Anti-Kickback Procedures JUN 2020 52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020 52.204-4 Printed or Copied Double-Sided on Recycled Paper MAY 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.209-9 Updated of Publicly Available Information Regarding Responsibility

Matters

OCT 2018

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015 52.219-33 Nonmanufacturer Rule SEP 2021

FAR 52.211-6 Brand Name or Equal (AUG 1999)

(a) If an item in…