RFQ 123A9425Q0044.pdf

Solicitation 123A9425Q0044

SECTION A – SOLICITATION 123A9425Q0044

Issuing Office USDA, FSIS, PcMB 5601 Sunnyside Avenue Beltsville, MD 20705

Contract Specialist: Alexis Galloway

Project Title: Maintenance Agreement for Microplate Washers at EL

Issue Date: September 4, 2025

This is a combined synopsis/solicitation for commercial supplies and services prepared in accordance with the format in FAR 12.6 as supplemented with FAR 13 and additional information included in this notice. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-5.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE

SOLICITATION WILL NOT BE ISSUED.

The solicitation number for this acquisition is 123A9425Q0044 and is being issued as a Request for Quote (RFQ) as a small business set aside. The NAICS Code for this solicitation is 541990 and the Product Service Code is J066. This will be awarded as Firm-Fixed Price.

Prospective Offerors are responsible for downloading the solicitation and any amendments from https://www.sam.gov. The Government reserves the right to award an order without discussions if the Contracting Officer determines that the initial offer is providing the lowest technically acceptable bid and discussions are not necessary. However, the Offeror may be given the opportunity to clarify certain aspects of its Quote, or to resolve minor or clerical errors. Discussion may be needed if significant questions which may affect the award decision arise during evaluation.

The Government intends to issue a Contract.

***The solicitation does not commit the Government to pay any cost for the preparation and submission of a quote. It is also advised that the Contracting Officer (CO) is the only individual who can legally commit and obligate the Government to the expenditure of public funds in connection with the proposed acquisition. The government reserves the right to cancel this solicitation, either before or after closing date, with no obligation to the offeror by the https://www.sam.gov/ government.***

QUESTIONS DEADLINE: Interested offerors shall submit questions electronically to alexis.galloway@usda.gov no later than September 10, 2025 , 12:00 p.m. Standard Eastern Time. Please include the company name, U.S. Department of Agriculture (USDA) solicitation number, and “Question(s)” in the subject line. Answers to any questions are not guaranteed without this information. Questions will be gathered into one document and posted to www.sam.gov within 3 business days after the deadline.

QUOTES/PROPOSALS DUE: All quotes/proposals are due, electronically to contract specialist email alexis.galloway@usda.gov for the RFQ no later than September 17, 2025, 12:00 p.m.

Standard Eastern Time. Solicitation number must be in the subject line.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Type of Contract

The Government intends to issue a Firm Fixed Price Contract.

B.2 Line Item and Pricing

Line Item Product Description Fixed Price Total

Base Year:

Maintenance for Microplate Washers Model: 405 TS Washer

Option Year 1:

Maintenance for Microplate Washers Model: 405 TS Washer

Option Year 2:

Maintenance for Microplate Washers Model: 405 TS Washer

Option Year 3:

Maintenance for Microplate Washers Model: 405 TS Washer

Option Year 4:

Maintenance for Microplate Washers Model: 405 TS Washer mailto:alexis.galloway@usda.gov http://www.sam.gov/ mailto:alexis.galloway@usda.gov

Total: $

Provide a fixed price quote in accordance with Attachment J.1 Statement of Work.

B.3 DELIVERABLES/MILESTONES (JAN 2014)

The Contractor shall adhere to the following schedule and deliverable requirements. All electronic submissions shall be in Microsoft Word or Excel format.

Item Deliverable Name / Item Title

Description Due Date No. of Copies Format Addressee

1 Annual Maintenance Report

All preventive maintenance must be documented, and the documentation must be provided to the COR prior to leaving the site unless alternate arrangements have been made with

COR.

Upon completion of PM

1 per year Email/PDF e-document or Report (Hardcopy)

Lab Representative(s)

2 Emergency Service Report

The contractor shall provide on-site emergency service to include all labor, travel, and expenses.

Repairs shall be made in accordance with manufacturer specifications.

On-site response –

(48) hours after notification of repair call

1 Email/PDF e-document or Report (Hardcopy)

Lab Representative(s)

Item Deliverable Name / Item Title

Description Due Date No. of Copies Format Addressee

3 Repair Completion Report

The contractor shall be responsible for assuring repair is accomplished.

Within eight (8) working hours of the on-site service visit.

1 Email/PDF e-document or Report (Hardcopy)

Lab Representative(s)

4 Preventive Maintenance Schedule

The contractor shall provide a tentative preventive maintenance schedule to the COR within fifteen (15) days after contract award.

(15) days after contract awarded

1 Email Lab Representative(s)

5 Certification of Personal

A recent copy of training and/or certification documentation (within 1 year)

At least 2 days prior to work

1 per technician

Email/PDF e-document or Hardcopy

COR

The Government will provide a consolidated set of comments back to the contractor on all draft reports within __15_calendar days after submission of each draft report.

[End of Text]

SECTION C – DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK (SOW)

C.1 Description

C.1.1 The contractor shall perform one (1) preventative maintenance (PM) yearly on each instrument upon calibration or before PM expiration. This means PM scheduling is managed by internal counters and logs for sample runs, calibration, and maintenance intervals maintained by the system, which can be manually checked by the analyst. The maintenance also has to be done before the expiration due date listed on the device. If the due passes the device has to be retired until service is performed. This is a requirement of ISO 17025 (an internal standard for laboratory competency for testing and collaboration). The contractor shall provide a tentative preventive maintenance schedule to the Contracting Officer or Contracting Officer's Representative (COR) within fifteen (15) days after contract award. Work performed shall include, but not be limited to, both on-site and off-site consultation, cleaning, adjusting, aligning of each electronic and mechanical component, and replacing parts where needed to maintain the instrument in good operating condition.

a. All preventive maintenance must be documented, and the documentation must be provided to the COR prior to leaving the site unless alternate arrangements have been made with COR. Scheduling of PM services should be coordinated with the COR or lab representative 30 days in advance to PM expiration. Further details can be found in Deliverable 3, Repair Completion Report.

C.1.2 The contractor shall provide a minimum of two (2) emergency service visits per contractual period. In addition, access to remote troubleshooting/diagnostic services must be included.

C.1.3 The contractor shall perform PM on the following equipment/instruments:

Instrument Serial Number

Agilent 405TS Sonic QCLS Plate Washer

2303142C

Agilent 405TS Sonic QCLS Plate Washer

2305250E

NOTE: Limited changes could be made each year to the listing of equipment that needs to be maintained. If changes need to occur, the Government will contact the contractor and discuss pricing for the new equipment. In addition, some pieces of equipment may be removed from the list each year depending on whether they are obsolete or no longer in use.

C.1.4 Hours of Service:

Maintenance/repair services shall be provided during normal working hours, 8:00am to 6:00pm EST, Monday through Friday, excluding Federal Holidays. After hours and weekend support may be needed. A minimum of 24 hours’ notice will be provided for any after-hour or weekend support.

C.1.5 Unless otherwise stated, on-site response time will not be longer than 48-hours after a service call has been authorized. A representative may ask the analyst to try several troubleshooting techniques before opening a service call. The maximum telephone troubleshooting time is one full working day. On-site call maintenance shall include all labor, travel, and expenses. If the required part is not in stock or available, a representative will place an order with the supplier and authorize next business day delivery. Repairs shall be made in accordance with manufacturer specifications.

C.1.6 The COR will act, on-site, as the technical point of contact for the Government, initiate service calls, and perform acceptance of equipment after maintenance and repairs. The COR’s authority is limited to technical issues, and he/she is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer (CO).

C.1.7 The contractor will guarantee only trained and certified employees, sub- contractors, agents, or other authorized labor of the contractor are to perform work on the equipment listed in this Statement of Work (SOW). The contractor shall demonstrate said training and certification by providing a recent (within one year) copy of training and/or certification documentation to the COR prior to commencing work. The COR may reject employees, subcontractors, agents, or other authorized labor of the contractor if they do not meet the training or certification documentation requirement. Training and certification must be in accordance with any brand of Microplate Washer in need of maintenance. The brand and model will be provided to the contractor prior to any maintenance.

C.1.8 Parts and materials used for repairs and maintenance shall be new and meet manufacturer specifications. The contractor shall maintain an adequate inventory of spare parts to accommodate the repair of equipment within time limits specified in paragraph C.1.5 above.

The contractor shall pay shipping charges to and from customer to replace or repair equipment.

The contractor shall also pay shipping charges for the return of equipment to the contractor.

C.1.9 The instrument shall be fully operational according to laboratory methodology and serviceable after completion of maintenance and repairs. Prior to leaving the area, the contractor shall demonstrate to the COR or designated representative that the equipment is operational through an in-person walkthrough of the equipment operations. The COR or designated representative will certify the equipment is performing satisfactorily.

C.1.10 The contractor will provide maintenance on any Microplate Washer at EL that becomes legacy equipment and out-of-support instruments on a best effort basis.

See Attachment J.1 Statement of Work for full description.

SECTION D – PACKAGING AND MARKING

Not Applicable

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection and Acceptance

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at: 950 College Station Road, Athens, GA 30605.

(End of clause)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE (FEB 2007)

The total period of performance shall not exceed 60 months. The periods of performance are defined as follows:

Base Period: * [Date of Award] through [12 months]

1st Option Period: * [12 months – dates To Be Determined] 2nd Option Period: * [12 months – dates To Be Determined] 3rd Option Period: * [12 months – dates To Be Determined] 4th Option Period: * [12 months – dates To Be Determined]

[*ACTUAL DATES TO BE INSERTED UPON AWARD]

[End of text]

SECTION G – CONTRACT ADMINISTRATIVE DATA

G.1 CONTRACTING OFFICER (JAN 2012)

The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; issue task orders against the contract; make final decisions on disputed deductions from contract payments for nonperformance, or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the CO may delegate certain other responsibilities to the Contracting Officer’s Representative (COR). All delegated duties will be specified in writing by a COR Appointment and Delegation Notice.

[End of Text]

G.2 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE (FEB 2020)

The Contracting Officer hereby designates as the Contracting Officer’s Representative (COR):

[TO BE DESIGNATED UPON AWARD]

The COR shall be responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer shall be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract shall be modified accordingly.

On all matters that pertain to the contract terms, the contractor shall communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the contractor shall so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer shall be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage may result in nonpayment or necessitate submittal of a contract claim.

The COR shall be responsible for initiating the Contractor Performance Assessment Report (CPAR) for awards over the simplified acquisition threshold of $250K to document contractor’s performance during the period of performance 14 days after completion of services or delivery of goods.

G.3 UNAUTHORIZED PERFORMANCE OF SERVICES (MAY 2011)

(a) No personal services shall be performed under this contract. No Contractor employee will be directly supervised by the Government. All individual employee assignments, and daily work direction, shall be given by the applicable employee supervisor. If the Contractor believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

(b) The Contractor shall not perform any inherently Government actions under this contract.

No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work.

(c) The Contractor shall ensure that all its employees working on this contract are informed of the substance of this clause. Nothing in this clause shall limit the Government's rights in any way under any other provision of the contract, including those related to the Government's right to inspect and accept the services to be performed under this contract. The substance of this clause shall be included in all subcontracts at any tier.

[End of Text]

G.4 REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFEROR (FEB

2007)

In accordance with FAR 15.204-1(b), the completed and submitted “Representations, Certifications, and Other Statements of Offeror”, are incorporated by reference in this resulting contract.

[End of Text]

G.5 LEGAL HOLIDAYS (SEPT 2021)

(a)The Federal Government observes the following days as holidays.

New Year’s Day January 1st*

Martin Luther King’s Birthday Third Monday in January

Presidents’ Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth National Independence Day

June 19th*

Independence Day July 4th*

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans’ Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

(b) In addition to the days designated above as holidays, the Government may observe additional days in accordance with 5 USC 6103.

[End of text]

G.6 SECTION 508 ACCESSIBILITY OF INFORMATION AND COMMUNICATIONS TECHNOLOGY

(SEP 2023)

This contract vehicle is subject to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 749d) as amended by the Workforce Investment Act of 1998 (P.L. 105-220). The Revised Section 508 Standards, which consist of 508 Chapters 1 and 2 (Appendix A), along with Chapters 3 through 7 (Appendix C), contain scoping and technical requirements for information and communication technology (ICT) to ensure accessibility and usability by individuals with disabilities. Compliance with these standards is mandatory for Federal agencies subject to Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).

Each ICT product or service furnished under this contract shall comply with the Revised Section 508 ICT Accessibility Standards at a minimum, as specified in the contract. If any furnished product or service is determined to be noncompliant, the Contracting Officer will notify the Contractor in writing. The Contractor shall, without charge to the Government, remediate or replace the noncompliant products or services within a specified timeframe as determined by the Government in writing. If such remediation or replacement is not completed within the time specified, the Government shall have the following recourses:

1) Cancellation of the contract, delivery, task order, purchase, or line item without termination liabilities; or

2) In the case of custom ICT being developed by a contractor for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm for the noncompliant ICT, with the contractor liable for reimbursement to the Government for any expenses incurred thereby.

The contractor must ensure all noncompliant ICT products and services are provided pursuant to extensive market research and exhibit the highest level of compliance while satisfying the contract requirements.

For every ICT product or service accepted under this contract by the Government that does not comply with the Revised Section 508 Accessibility Standards, the contractor shall, at the discretion of the Government, remediate or upgrade the item with a compliant equivalent product or service, if commercially available and cost neutral, on either a contract specified refresh cycle for the product or service, or on a contract effective option/renewal date, whichever shall occur first.

Section 508 Compliance

Vendors, contractors, and their respective ICT products and services shall comply with the following standards, policies, and procedures. In the event of conflicts between the referenced documents and this contract vehicle, the contract vehicle shall take precedence.

1) Revised Section 508 ICT Accessibility Standards

2) Section 508 of the Rehabilitation Act as amended (29 U.S.C. 794d)

3) Federal Acquisition Regulation (FAR) Subpart 39.2

4) USDA Section 508 Departmental Regulation

Additionally, all contract deliverables are subject to these standards.

All ICT products and services, regardless of format, must conform to the applicable Section 508 standards to allow Federal employees and members of the public with disabilities equivalent access to and use of information and data provided to those without disabilities.

https://www.access-board.gov/ict/#about-the-ict-accessibility-standards https://www.access-board.gov/law/ra.html#text-of-section-508-of-the-rehabilitation-act-of-1973-as-amended-29-usc-794d https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2039_2.html http://www.ocio.usda.gov/document/departmental-regulation-4030-001

All contractors, sub-contractors, and consultants are responsible for preparing or posting content must comply with the applicable Section 508 accessibility standards and, where applicable, those set forth in the referenced policy or standards document. Remediation of any noncompliant ICT or materials as set forth in this contract vehicle shall be the responsibility of the contractor, sub-contractor, or consultant.

According to the Access Board’s Section 508 Scoping Requirements The following Section 508 provisions apply to the products and/or services identified in this contract vehicle:

• C202 Functional Performance Criteria: Where the requirements in Chapters 4 and 5 do not address one or more functions of telecommunications or customer premises equipment, the functions not addressed shall conform to the Functional Performance Criteria specified in Chapter 3.

• C203 Electronic Content: Electronic content that is integral to the use of telecommunications or customer premises equipment shall conform to the most current Web Content Accessibility Guidelines (WCAG) Level A and Level AA Success Criteria and Conformance Requirements.

• C204 Hardware: Where components of telecommunications equipment and customer premises equipment are hardware, and transmit information or have a user interface, those components shall conform to applicable requirements in Chapter 4.

• C205 Software: Where software is integral to the use of telecommunications functions of telecommunications equipment or customer premises equipment and has a user interface, such software shall conform to C205 and the applicable requirements in Chapter 5.

WCAG Conformance: User interface components, as well as the content of platforms and applications shall conform to the most current WCAG Level A and Level AA Success Criteria and Conformance Requirements.

• C206 Support Documentation and Services: Where support documentation and services and provided for telecommunications equipment and customer premises equipment, manufacturers shall ensure that such documentation and services conform to Chapter 6 and are made available upon request at no additional charge.

In addition, vendors and contractors shall comply with the standards, policies, and procedures below for all ICT pursuant to this contract:

• For Custom ICT Development Services, the vendor or contractor shall ensure the ICT https://www.access-board.gov/ict/#508-chapter-2-scoping-requirements https://www.access-board.gov/ict/#C202-functional-performance-criteria https://www.access-board.gov/ict/#C203-electronic-content https://www.access-board.gov/ict/#C204-hardware https://www.access-board.gov/ict/#C205-software https://www.access-board.gov/ict/#C206-documentation-services fully conforms to the applicable Revised Section 508 standards prior to delivery and before final acceptance.

• For Installation, Configuration, and Integration Services, the vendor or contractor shall not install, configure, or integrate the equipment and software in a way that reduces the level of conformance with the applicable Revised Section 508 standards.

• For Maintenance, Upgrades, and Replacements, the vendor or contractor shall ensure maintenance upgrades, substitutions, and replacements do not reduce the original level of conformance with the applicable Revised Section 508 standards at the time of the contract award.

• Service Personnel are ensured by the vendor or contractor to possess the knowledge, skills, and ability necessary to address the applicable Revised Section 508 standards and shall provide supporting documentation upon request.

• When providing Hosting Services, the vendor or contractor shall not reduce the existing level of conformance of the electronic content with the applicable Revised Section 508 standards.

• When purchasing ICT where 1) Section 508 validation is not possible prior to award, 2) the ICT will be changed after the award, or 3) ICT will be hosted in a third-party environment, the vendor or contractor shall test and validate the ICT solution for conformance to the Revised Section 508 standards, in accordance with the required testing methods as defined by the agency.

• The vendor or contractor shall document and maintain information regarding the measures taken to ensure compliance with the applicable requirements. This documentation includes but is not limited to testing records, product demonstrations, and reported defects by end users and testers.

• Prior to acceptance, the vendor or contractor shall provide an Accessibility Conformance Report (ACR) for each ICT item that is developed, updated, and/or configured for the agency, and when product substitutions are offered. The ACR should be based on the latest version of the Voluntary Product Accessibility Template (VPAT) provided by the Information Technology Industry Council (ITI). To be considered for award, an ACR must be submitted for each ICT item, and must be completed according to the instructions provided by the ITI.

Note: A supplemental ACR may be required if the agency has additional or stricter accessibility requirements than what is outlined in the VPAT.

https://www.section508.gov/sell/vpat http://www.itic.org/policy/accessibility

• Prior to acceptance, the agency reserves the right to require a full working demonstration of the completed ICT item to demonstrate conformance to the agency’s accessibility requirements in addition to independent testing to validate.

• In the case of non-compliance where the vendor or contractor claims its products and/or services satisfy the applicable Revised Section 508 standards specified in the contract vehicle, the contracting officer will promptly inform the vendor or contractor in writing of the non-compliance. The vendor or contractor shall, at no cost to the agency, repair or replace the non-compliant products or services within the period specified by the contracting officer.

All Information and Communications Technology (ICT) subject to the Revised Section 508 standards will be evaluated for Section 508 conformance and usability. The test must be administered by a Federal Section 508 Testing Center. All maintenance for ICT that requires upgrades, modifications, installations, repairs, and purchases shall adhere to the Revised Section 508 standards.

(End of Text)

G.7 POST-AWARD ADMINISTRATION AND MONITORING OF SECTION 508 COMPLIANCE

ACCESSIBILITY OF ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (MAY 2015)

The Section 508 Plan/Remediation Plan and any modifications to the Plan must be submitted for approval to the Office of the Chief Information Officer (OCIO) or the Department OCIO when the proposed requirement is for or includes the acquisition of EIT products and services that are subject to Section 508 conformance provisions as required by departmental and federal requirements. Any exception must be documented and approved by OCIO.

[End of text]

G.8 INCORPORATION OF PROPOSAL (FEB 2007)

Offerors are advised that certain parts of their proposal may be incorporated into the contract at the time of contract award. The apparent successful Offeror may be requested to provide an electronic copy of their proposal prior to award.

G.9 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (APR 2013)

Effective May 6, 2013, payment requests must be submitted electronically through the U.S.

Department of the Treasury’s Invoice Processing Platform (IPP).

“Payment Request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions—Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. Contractor assistance with enrollment, UserIDs and passwords can be obtained by contacting the IPP Helpdesk via email at IPP Customer Support Desk at 1-866-973-3131 or IPPCustomerSupport@fms.treas.gov. For all other IPP issues, please contact: National Finance Center’s Controller Operations Division (COD) Helpdesk at 1-877-243-3072 or COD.HELP@usda.gov.

G.10 SCIENTIFIC INTERGRITY TRAINING (APR 2017)

In accordance with the United States Department of Agriculture (USDA) Department Regulation 1074-001 for contracts that are awarded in accordance with Federal Acquisition Regulations (FAR) and Agriculture Acquisition Regulations (AGAR), the FSIS requests that contractor employees complete at least one Scientific Integrity training course within ninety (90) days after contract award. Contractor employees must be assigned to a current FSIS contract to receive the free training. Contractor employees may take the course at any place of their choice. An acceptable course is one that issued to the contractor employee through the USDA AgLearn training system. A certificate issued by AgLearn showing completion of training is to be provided to the Contracting Officer’s Representative (COR). The COR and/or Contracting Officer (CO) can be contacted for further information on procedures for Scientific Integrity training.

Note to CORs: If contractor-personnel are not able to obtain e-Authentication to access AgLearn, you must e-mail the AgLearn Helpdesk at FSISAgLearn@fsis.usda.gov to request a paper copy of the course. Once contractor-personnel completes the training and notify the COR, the COR shall e-mail FSISAgLearn@fsis.usda.gov and request a course completion certificate be issued for the contractor-personnel. The COR should retain a copy as part of their COR records and send a copy of the certificate to the CO.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fms.treas.gov mailto:COD.HELP@usda.gov mailto:FSISAgLearn@fsis.usda.gov mailto:FSISAgLearn@fsis.usda.gov

[End of Text]

G.11 ROLE-BASED SECURITY TRAINING REQUIREMENTS (JUN 2020)

The National Institute of Standards and Technology (NIST) requires organizations determine the appropriate content of security training based on the assigned roles and responsibilities of individuals and the specific security requirements of organizations and the information systems to which personnel have authorized access. In addition, organizations provide enterprise architects, information system developers, software developers, acquisition/procurement officials, information system managers, system/network administrators, personnel conducting configuration management and auditing activities, personnel performing independent verification and validation activities, security control assessors, and other personnel having access to system-level software, adequate security-related technical training specifically tailored for their assigned duties. Comprehensive role-based training addresses management, operational, and technical roles and responsibilities covering physical, personnel, and technical safeguards and countermeasures. Such training can include for example, policies, procedures, tools, and artifacts for the organizational security roles defined. Organizations also provide the training necessary for individuals to carry out their responsibilities related to operations and supply chain security within the context of organizational information security programs. Role-based security training also applies to contractors providing services to federal agencies, and the government has internal tracking capability to identify contractors who have elevated access. Once contractor resources are identified, they will be notified to comply with the role-based training requirement. NIST 800-53 under control (AT-3) addresses security awareness and role-based training which is required for moderate level systems. It is important to note that role-based training would be inclusive of system administration classes for the platforms that are supported in the development/production environments.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

Not Applicable

SECTION I – CONTRACT CLAUSES

I.1 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

I.2 FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

The following provisions and clauses are incorporated by reference.

52.204-12 Unique Entity Identifier Maintenance (Oct 2016)

52.204-13 System for Award Management Maintenance (Oct 2016)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

52.204-19 Incorporation By Reference of Representations and Certifications (Dec 2014)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations- Representation (Nov 2015)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan

2025) (DEVIATION FEB 2025)

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

52.222-3 Convict Labor (June 2003)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2022)

52.222-37 Employment Reports on Veterans (Jun 2020)

52.222-41 Service Contract Labor Standards (Aug 2018)

52.222-50 Combating Trafficking in Persons (Nov 2021)

52.222-50 Alternate I (Mar 2015)

52.222-54 Employment Eligibility Verification (Jan 2025)

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022)

52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.232-1 Payments (Apr 1984)

52.232-18 Availability of Funds (Apr 1984)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-1 Disputes (May 2014)

52.233-3 Protest After Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.242-15 Stop-Work Order (Aug 1989)

52.244-6 Subcontracts for Commercial Products and Commercial Services (Jan 2025)

52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984)

I.3 FAR 52.204-30 Federal Acquisition Supply Chain Security Act Orders—Prohibition (Dec 2023)

(a)Definitions. As used in this clause—

Covered article, as defined in 41 U.S.C. 4713(k), means— https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4713&num=0&edition=prelim

(1)Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2)Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 ( 47 U.S.C. 153);

(3)The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4)Hardware, systems, devices, software, or services that include embedded or incidental information technology.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring the removal of covered articles from executive agency information systems or the exclusion of one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201– 1.303(d) and (e):

(1)The Secretary of Homeland Security may issue FASCSA orders applicable to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2)The Secretary of Defense may issue FASCSA orders applicable to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems.

This type of FASCSA order may be referred to as a DoD FASCSA order.

(3)The Director of National Intelligence (DNI) may issue FASCSA orders applicable to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1)The Office of the Director of National Intelligence;

(2)The Central Intelligence Agency;

(3)The National Security Agency;

(4)The Defense Intelligence Agency;

(5)The National Geospatial-Intelligence Agency;

(6)The National Reconnaissance Office;

(7)Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

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(8)The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy;

(9)The Bureau of Intelligence and Research of the Department of State;

(10)The Office of Intelligence and Analysis of the Department of the Treasury;

(11)The Office of Intelligence and Analysis of the Department of Homeland Security; or

(12)Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1)The function, operation, or use of which involves intelligence activities; involves cryptologic activities related to national security; involves command and control of military forces; involves equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2)Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or foreign policy.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of any covered articles, or any products or services produced or provided by a source. This applies when the covered article or the source is subject to an applicable FASCSA order. A reasonable inquiry excludes the need to include an internal or third-party audit.

Sensitive compartmented information means classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Director of National Intelligence.

Sensitive compartmented information system means a national security system authorized to process or store sensitive compartmented information.

Source means a non-Federal supplier, or potential supplier, of products or services, at any tier.

(b)Prohibition.

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(1)Unless an applicable waiver has been issued by the issuing official, Contractors shall not provide or use as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA orders as follows:

(i)For solicitations and contracts awarded by a Department of Defense contracting office, DoD FASCSA orders apply.

(ii)For all other solicitations and contracts DHS FASCSA orders apply.

(2)The Contractor shall search for the phrase “FASCSA order” in the System for Award Management (SAM) at https://www.sam.gov to locate applicable FASCSA orders identified in paragraph (b)(1).

(3)The Government may identify in the solicitation additional FASCSA orders that are not in SAM, which are effective and apply to the solicitation and resultant contract.

(4)A FASCSA order issued after the date of solicitation applies to this contract only if added by an amendment to the solicitation or modification to the contract (see FAR 4.2304(c)). However, see paragraph (c) of this clause.

(5)

(i)If the contractor wishes to ask for a waiver of the requirements of a new FASCSA order being applied through modification, then the Contractor shall disclose the following:

(A)Name of the product or service provided to the Government;

(B)Name of the covered article or source subject to a FASCSA order;

(C)If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied or supplies the covered article or the product or service to the Offeror;

(D)Brand;

(E)Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(F)Item description;

(G)Reason why the applicable covered article or the product or service is being provided or used;

(ii)Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (b)(5)(i) to determine if any waiver is warranted. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise covered by https://www.sam.gov/ https://www.acquisition.gov/far/4.2304#FAR_4_2304 a FASCSA order and to instead pursue other appropriate action.

(c)Notice and reporting requirement.

(1)During contract performance, the Contractor shall review SAM.gov at least once every three months, or as advised by the Contracting Officer, to check for covered articles subject to FASCSA order(s), or for products or services produced by a source subject to FASCSA order(s) not currently identified under paragraph (b) of this clause.

(2)If the Contractor identifies a new FASCSA order(s) that could impact their supply chain, then the Contractor shall conduct a reasonable inquiry to identify whether a covered article or product or service produced or provided by a source subject to the FASCSA order(s) was provided to the Government or used during contract performance.

(3)

(i)The Contractor shall submit a report to the contracting office as identified in paragraph (c)(3)(ii) of this clause, if the Contractor identifies, including through any notification by a subcontractor at any tier, that a covered article or product or service produced or provided by a source was provided to the Government or used during contract performance and is subject to a FASCSA order(s) identified in paragraph (b) of this clause, or a new FASCSA order identified in paragraph (c)(2) of this clause. For indefinite delivery contracts, the Contractor shall report to both the contracting office for the indefinite delivery contract and the contracting office for any affected order.

(ii)If a report is required to be submitted to a contracting office under (c)(3)(i) of this clause, the Contractor shall submit the report as follows:

(A)If a Department of Defense contracting office, the Contractor shall report to the website at https://dibnet.dod.mil.

(B)For all other contracting offices, the Contractor shall report to the Contracting Officer.

(4)The Contractor shall report the following information for each covered article or each product or service produced or provided by a source, where the covered article or source is subject to a FASCSA order, pursuant to paragraph (c)(3)(i) of this clause:

(i)Within 3 business days from the date of such identification or notification:

(A)Contract number;

(B)Order number(s), if applicable;

(C)Name of the product or service provided to the Government or used during performance of the contract;

https://dibnet.dod.mil/

(D)Name of the covered article or source subject to a FASCSA order;

(E)If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Contractor;

(F)Brand;

(G)Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(H)Item description; and

(I)Any readily available information about mitigation actions undertaken or recommended.

(ii)Within 10 business days of submitting the information in paragraph (c)(4)(i) of this clause:

(A)Any further available information about mitigation actions undertaken or recommended.

(B)In addition, the Contractor shall describe the efforts it undertook to prevent submission or use of the covered article or the product or service produced or provided by a source subject to an applicable FASCSA order, and any additional efforts that will be incorporated to prevent future submission or use of the covered article or the product or service produced or provided by a source that is subject to an applicable FASCSA order.

(d)Removal. For Federal Supply Schedules, Governmentwide acquisition contracts, multi-agency contracts or any other procurement instrument intended for use by multiple agencies, upon notification from the Contracting Officer, during the performance of the contract, the Contractor shall promptly make any necessary changes or modifications to remove any product or service produced or provided by a source that is subject to an applicable FASCSA order.

(e)Subcontracts.

(1)The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (c)(1) of this clause, in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products and commercial services.

(2)The Government may identify in the solicitation additional FASCSA orders that are not in SAM, which are effective and apply to the contract and any subcontracts and other contractual instruments under the contract. The Contractor or higher-tier subcontractor shall notify their subcontractors, and suppliers under other contractual instruments, that the FASCSA orders in the solicitation that are not in SAM apply to the contract and all subcontracts.

(End of clause)

I.4 FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and

Commercial Services (May 2024) (DEVIATION FEB 2025)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a)Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or…