RFQ-10-21-0xx-int.Laundry LS.docx

GENERAL INFORMATION:

SERVICE UNIT OFFICE ADDRESS AND CONTACT

Wind River Service Unit Indian Health Service 29 Black Coal Drive Fort Washakie, WY 82514 Purchasing Agent – Logan Savage Email: Logan.Savage@ihs.gov / Tel.: (307) 332-1675

DESCRIPTION – LAUNDRY SERVICES

This is combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” and FAR 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice, and FAR 37.101 - Nonpersonal Services Contracts. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-02. The associated North American Industry Classification System code is 812320 and the small business size standard is $8.0 million. This solicitation is set-aside 100% for Small Businesses.

The Wind River Service Unit, Fort Washakie, Wyoming, is seeking to acquire Laundry Services. The proposed rates must be inclusive of transportation, food, lodging, insurance, taxes, et cetera.

PRICE SCHEDULE:

Contract Line Item Number (CLIN)

Schedule A – Wind River Service Unit; Ft. Washakie, Wyoming: Pricing is based on estimated quantities for items listed in the price list worksheet (Attachment A)

Schedule B – Wind River Family & Community Health Care; Arapahoe, Wyoming: Pricing is based on estimated quantities for items listed in the price list worksheet (Attachment A)

PERIOD OF PERFORMANCE

Performance of this contract is intended to start January 1, 2021, through December 31, 2021 with four (4) 12-month option years.

If the Government exercises the options pursuant to Federal Acquisition Regulation (FAR) 52.217-9, Option to Extend the Term of the Contract (MAR 2000), the period of performance shall be extended in accordance with the following schedule:

PURPOSE/BACKGROUND:

The purpose of this acquisition is to contract for Laundry Services at the Wind River Service Unit, PHS Indian Health Center, Fort Washakie, Wyoming and Wind River Family & Community Health Care, Arapaho, Wyoming.

PART I

STATEMENT OF WORK:

This Statement of Work defines the effort required for the laundry services at the WRSU and WRFCHC.

1. WORK COVERED BY CONTRACT DOCUMENTS

The contractor shall provide all management, tools, equipment, labor and transportation, necessary to ensure that laundry services are performed for the WRSU and WRFCHC. Specifically, contractor will pick up soiled items from the service unit, list of items delivery schedule (Attachment A), and return all clean items to the appropriate end user within specified time frame. Contractor must adhere to sanitation and cleanliness standards as required by local, regional, and national standards.

1.1 Operation Control

1.1.1 Laundry services are required for WRSU and WRFCHC linens

1.1.2 Contractor shall be responsible for obtaining all certifications, licenses, permits, and associated documentation to perform all the required services listed in this statement of work.

1.1.3 Service shall include loading, unloading, segregating, transporting, and obtaining necessary documentation for items picked up or delivered.

1.1.4 Any item(s) not delivered within the next schedule run will be considered lost if not returned after 15 days and the contractor shall reimburse the Government the exact replacement cost of re-acquiring a new item(s).

1.1.5 Contractor-caused damages shall be repaired by the contractor at no cost to the Government. Contractor-damaged items which cannot be repaired, must be replaced by the contractor at no cost to the Government.

1.1.6 COG (Customer Owned Goods) Drapes - dry cleaning health center drapes. May be cleaned annually (housekeeping supervisor discretion).

1.2 General Information

1.2.1 With the invoice, the Contractor shall add the following information to the written or electronic reports of all processed soiled linens and clean linens. Contractor will submit one completed copy to the Contracting Officer Representative:

· Number of soiled linen items received

· Number of clean linen items delivered

· Name of items

1.2.2 Contractor employees shall present a neat appearance and easily recognizable as contractor employees. The contractor will abide by Wind River Service Unit security practices. The contractor’s personnel shall load and unload all laundry between the truck and IHS health centers.

1.2.3 Wage Rates: Wage Determination Number: 2015-5398 Revision No. 9 applies to this contract. (Attachment B)

1.3 Furnished Items

1.3.1 The Contractor shall provide all empty carts, bags, etc.., requested by the housekeeping department. Empty carts shall be left at location during pickup of dirty linens for the next scheduled pickup. Contractor furnished items will always remain the property of the contractor and the carts and bags will not be used for any other purpose than laundry and linen services.

1.3.2 The Government is responsible for providing only the items to be laundered.

1.4 Hours of Operation

1.4.1 Hours; The contractor will pick up and deliver items during the following hours:

a. Wind River Service Unit: between 8:00 am – 3:00 pm on a specified day each week.

b. Wind River Family Community Health Care: between 8:00 am – 3:00 pm on a specified day each week.

1.4.2 Holidays; The contractor will be required to provide services on the day immediately before or immediately after the listed holiday if that holiday falls on a pick up day. The contractor may choose to deliver on the holidays listed, but will not be allowed to change any scheduled delivery days which will result in “no service” for four or more consecutive days. The health centers require that the contractor inform/coordinate deliveries on holidays with the COR or housekeeping supervisor:

2. CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

3. CONTRACTING OFFICER'S REPRESENTATIVE (COR):

The COR will be designated at the time of award. The COR shall be responsible for: (1) Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

4. INVOICE SUBMISSION AND PAYMENT:

The Contractor shall submit its invoice to the Wind River Service Unit, Attn: JoLynn Davis, P.O. Box 1128 Fort Washakie, Wyoming 82514, with a courtesy copy to the Billings Area Financial Management Office.

The Contractor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number;

(3) Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. Payments shall be made in arrears by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

5. SPECIAL CONTRACT REQUIREMENTS

Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences.

The Privacy Act of 1974 mandates that the Contractor maintain complete confidentiality of all administrative, medical and personnel records, and all other pertinent information that comes to his/her attention or knowledge. The Privacy Act carries both civil and criminal penalties for unlawful disclosure of records. Violation of such confidentiality shall be cause for adverse action.

The Contractor shall comply with IHS facility infection control and safety procedures, practices, and standards.

PART II

CONTRACT CLAUSES

Certifications 52.209-10 Prohibition on Contracting with Inverted NOV 2015 Domestic Corporations

and Vegetation

Government (Services)(Short Form)

**The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.204-10, 52.204-14, 52.209-6, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-1, 52.225-3, and 52.225-13. The provisions and clauses may also be accessed electronically at https://www.acquisition.gov/ and http://ecfr.gpoaccess.gov/.

FAR CLAUSES IN FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day of contract expiring.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

DEPARTMENT OF HEALTH & HUMAN SERVICES ACQUISTION REGULATION (HHSAR)CLAUSES

352.222-70 Contractor Cooperation in Equal Employment Dec 18, 2015 Opportunity Investigations

Accessibility Notice

CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Attachment A: Offeror shall complete the attached Price List Worksheet to identify unit prices for items to be laundered.

Attachment B: Wage Determination Number: 2015-5398 Revision No. 9

PART III

SOLICITATION PROVISIONS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

The following provisions apply to this acquisition

QUOTE SUBMISSION INSTRUCTIONS:

Quotes will only be accepted via email at logan.savage@ihs.gov in response to this RFQ. No other method of submission is acceptable. The offeror shall submit a quote that contains a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in this RFQ.

Quotes are due no later than 5:00 pm on December 15, 2020.

1. ACCEPTANCE PERIOD

Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.

1. EVALUATIONS

Quotations will be evaluated on Lowest Price Technically Acceptable basis. Technical acceptability will be determined by the requesting department’s subject matter expert. Technical acceptability will be based on:

1. All requirements requested in the RFQ are agreed to in the quote.

CONTRACTOR INFORMATION

Offeror Must Complete the Following

Tax ID:_______________ CAGE:________________ DUNS:_______________

Point of Contact:

Name:___________________________ Phone: __________________________ Email: __________________________